Group Tour Series

The Tour Series is a block reservation designed for tours that occur on a regular basis. You can copy the block reservation each time a group plans to visit your property, then assign the Tour Code to each copy. For example, you might create a Tour Series for a company that needs to book 30 rooms Monday through Wednesday every two weeks during the season.

To create a Tour Series, open an existing block or create a new block. Use the Create a Tour Series functionality from the block's “I Want To..." section.

You can create two types of Tour Series:

  1. Custom Tour Series - Use the Custom Tour Series for block reservations returning at varied or specific arrival dates regardless of the weekday (such as the 15th of every month, on the last day of the Quarter, or on each guest’s birthday this year).

  2. Periodic Tour Series - Use the Periodic Tour Series for block reservations returning at regular time intervals and arriving on the same day of the week (such as every Monday, or Wednesday through Friday every 4 weeks).

    Note:

    Periodic can only be selected when application parameter Blocks > Auto Assign Sub Block Codes is active.

Key Terms:

Source Block. An active block or new block to copy as a template for the tour series.

Tour Code. The code applied to all block copies that belong to the tour series. This is a mandatory setting for Custom and Periodic Tour Series.

Tour Start Date. Establishes the starting date for the series and the day pattern for subsequent blocks in the tour series. For example, if the original source block begins on a Monday, but you want all subsequent copies in the series to begin on Wednesday, set the starting date on a Wednesday. This is a mandatory setting for Periodic Tour Series.

Tour Frequency. The number of weeks between the tour series blocks. For example, enter 2 for every two weeks. This is a mandatory setting for Periodic Tour Series.

Number of Blocks. The number of copies to create for the series (the number of times the block returns after the first time). This number is in addition to the source block. For example, if you set up a new monthly corporate meeting for six months, you would create a new block for the first month and five copies for the series; the Number of Blocks for the Tour Series is five. This is a mandatory setting for Periodic Tour Series.

Parent topic: About Blocks