Cashiering

Cashiering provides access to cashier reports, folio histories, posting journals, receipt histories, currency calculations, credit card settlements, and so on. Cashiering also enables you to perform the Close Cashier procedure and the Apply Batch Posting procedure.

You might need a cashier ID and password to access cashiering. The cashier ID tracks each posting made to a guest or Accounts Receivables account.

Open Cashier

Open Cashiers provides status information about currently open cashier sessions. The information includes the following:

  • Cashier Number. An ID number assigned to the cashier during setup.

  • Cashier Name. Name assigned to the Cashier ID during Cashier setup.

  • Maximum Daily Use. Number of times a cashier can close and re-open in one business day. This value is set during Cashier setup.

  • Times Opened. The number of times the Cashier opened since the last End of Day processing.

  • Opened Time. Most recent time the Cashier opened since the last End of Day processing.

  • Last Closed Time. Most recent time the Cashier closed since the last End of Day processing. This field is blank if the Cashier has not closed since the last End of Day processing.

Close Cashier

Cashier Closure lets you review transactions, amounts, closing balances, and other information before closing out a cashier shift. You have the option to print out cashier closure reports when closing the cashier.

If your cashier is set up to handle transactions at more than one property during a shift, transaction summaries and details from those properties are listed.

The Cashier Closure presents the following information:

  • Transactions. The financial activities that cashiers perform, including sales, payments, currency exchanges, and refunds.

  • Opening Balance. The amount of cash or checks in the cash drawer when the cashier shift started.

  • Received. Total amount of money (in cash or checks) received in the drawer during the shift.

  • Paid Out. Total amount of money paid out from the drawer during the shift.

  • Expected Shift Drop. The amount of money (cash or checks) that should be available in the cash drawer for a shift drop. The Expected Shift Drop is based on amounts received minus amounts paid out.

  • Actual Shift Drop. (When Blind Cashier Drop is On, the Enter Shift Drop Amounts parameter must be active for this field to be editable.) The amount of money (cash or checks) available for a shift drop after counting out the drawer. The Actual Shift Drop can differ from the Expected Shift Drop.

  • Over/Short Warnings. A message that appears below the Actual Shift Drop notifying you of the amount by which total Actual Checks and Actual Cash differ from the Expected Shift Drop.

  • Shift Drop Location. (The Shift Drop Location and Bag Numbers parameter must be active for this field to be available.) Select a single Shift Drop Location from the list of values. If the Cashier ID being closed is attached to more than one user with access to more than one property, then chain-level Shift Drop Location values are available for selection. Conversely, if the Cashier ID being closed is attached to a single user with access to one property, then only values for that property are available.

    Note:

    Shift Drop Location values are configured under the Administration menu by selecting Financial, Cashiering Management, and Shift Drop Locations.

  • Cash Bag Number. (The Shift Drop Location and Bag Numbers parameter must be active for this field to be available.) This is the bag where the Cash payments are deposited. Enter a bag number (up to 15 alphanumeric characters long) for the shift drop. This field is optional and available for Cash payments only.

  • Others Bag Number. (The Shift Drop Location and Bag Numbers parameter must be active for this field to be available.) This is the bag where the Other payments are deposited. Enter a bag number (up to 15 alphanumeric characters long) for the shift drop. This field is optional and available for Other payments only.

Cashier Reports Screen

Printing Cashier Reports

The following OPERA Cashiering Controls impact the Cashier Reports screen:

  • ENTER SHIFT DROP AMOUNTS — When set to Off, the Cash and Check actual shift drop fields are hidden on the Cashier Reports screen to prevent a user from entering amounts. The individual cashier reports (Cashier.rep, check.rep, exchange.rep, and Cashierartransfer.rep) and the final summary cashier closure reports (cashier_rep.rep) do not print during the closure process.

  • SHIFT DROP LOCATION AND BAG NUMBERS — When set to On, you can enter the Bag number and Drop Location for Cash and Other payment types in the summary section of the Cashier Reports screen.

In Cashier Reports, the following tasks in Role Manager affect your ability to print reports:

  • Cashier Reports task — If you have this task, the Print Closure Reports button appears and you can click this button to print the reports. If a property has Enter Amount = N and you do not have the Cashier Reports task granted, the Print Closure Reports button is hidden.

  • Reprint Cashier Reports task — If you have this task, you can reprint cashier reports from past cashier shift closures. When you reprint these reports, it includes the summary reports and the property level cashier reports. The reports always include the Shift Drop Location for all Cashier Closure reports regardless of the ENTER SHIFT DROP AMOUNTS setting.

Parent topic: Cashiering and Finance