The Enhanced Room Key Generation functionality with its related controls and tasks (refer to Enhanced Room Key Generation Prerequisites) impacts the following areas.
Property Interfaces Configuration for DLS
DLS property interface additional configuration setup to support sending room key valid start date and time validation (requires DLS vendor support). Refer to DLS (Door Lock System) Property Interface Setup Options.
Send Valid Start Date/Time check box to send the start date and start time for the room key request to the third party DLS vendor.
Limit Additional Number of Rooms To field to limit the maximum number (1-999) of additional rooms the key can access. When the Allow Multiple Room Selection for Keys check box is checked, the Limit Additional Number of Room To field is available. This limits the number of additional rooms you can select or manually enter in the Additional Rooms field..
Property Interface Control Screen
Additional Search Criteria:
Arrival From
Arrival To
ETA From
ETA To
Reservation Status
Specials
Floors
Room Features
Room Class
Confirmation Number/CRS Number
Room Status
Include Linked Reservations
Include Blocks
Additional Sort Options:
Arrival Date and ETR ascending
Arrival Date and ETR descending
Create Key Screen
Valid Start Date field (default values):
In house: current business date
Future reservations: arrival date
Valid Start Time field (default values):
In house: property system time
Future reservations: Key Valid Start Time setting, property system time
Previous Keys Made number field:
Tracks the number of keys created since the last new key previously made for this specific reservation and room.
When there are previous keys made for this reservation and room, the Key Type in the Create Key screen defaults to Duplicate Key.
Additional Rooms field with customization to show the room numbers of additional rooms with previous keys made for that reservation. Refer to Customizing the Additional Rooms Field.
Number of Keys field defaults to the number of adults on the reservation.
Room Keys Screen
New screen when creating keys for multiple reservations.
Suppress Key Success Message check box to hide the notification that keys have been successfully created to avoid interruption while in the create key process for multiple reservations.
Overriding Associated Key Options check box to override or append the key options (access to specific areas of the property) in the Room Keys screen. Refer to Overriding Associated Key Options.
Additional Rooms field with customization to show the room numbers of additional rooms with previous keys made for that reservation. Refer to Customizing the Additional Rooms Field.
Changes Log Screen
Activity Group = Reservation, Activity Type = Keys
Details the number of keys created or modified for the primary room number, confirmation number, and the logged in user.
Records the additional room numbers selected. These are only logged on the reservation that the primary key was created for, not on the reservations for those additional rooms.
Parent topic: Enhanced Room Key Generation