OPERA Controls — Accounts Receivables

The following tables outline the functions, parameters, and settings that can be configured in the OPERA Controls Accounts Receivables group.

Table 10-3 OPERA Controls — Accounts Receivables Functions

FUNCTION	RELATED FUNCTION / PARAMETER / SETTING	DESCRIPTION
ACCOUNTS RECEIVABLE [ACCOUNTS_RECEIVABLES]		Activates functionality for management of all debtor accounts and invoices along with the associated collection processes such as generating statements and reminder letters.
FINANCE CHARGES [AR_FINANCE_CHARGES]		Enables the ability to post a calculated percentage or fixed amount charge based on reminder cycle days – typically used for charging late payment fees
	DEFAULT FINANCE CHARGES TRANSACTION CODE SETTING [AR_FINANCE_CHARGES_TRN_CODE]	Identifies the transaction code used when automatically generating finance charges on an accounts receivables account.
FIXED CHARGES [AR_FIXED_CHARGES]		Enables the ability to auto-post a charge to an Accounts Receivables (AR) account based on defined posting cycle – daily, weekly, monthly
TRACES [AR_TRACES]		Enables the ability to record an actionable date-driven reminder on an Accounts Receivables (AR) account

Table 10-4 OPERA Controls — Accounts Receivables Parameters

PARAMETER	DESCRIPTION
AUTOMATIC TRANSFER OF DIRECT BILL FOLIOS [AUTO_TRANSFER_AR]	Activates the automatic transfer of direct bill settled folios from front office to their respective accounts receivables during End of Day routine. When inactive all front office folios settled to direct bill must be manually transferred to their AR Accounts via the Transfer Front Office option.
CHARGES TRANSFER [AR_POSTINGS_TRANSFER]	Enables you to transfer individual charges from one invoice to another invoice between different AR accounts. In order to enable, the AR>No Modifyapplication parameter must be inactive and the Cashiering>Folio No Reprint application parameter must be inactive.
CONSOLIDATE CREDIT CARDS [CONSOLIDATE_CC]	Activated the automatic compression and transfer of credit card settlements to their respective AR accounts during the End of Day process. When inactive, all credit card settlements must be manually compressed into an invoice and the invoices manually transferred to their respective AR Accounts.
CREATE INVOICES WITH NEGATIVE AMOUNTS [CREATE_INVOICES_WITH_NEGATIVE_AMOUNTS]	Allow creation of invoices in AR with a total amount less than zero (that is, credit notes).
CREDITS AGING [AGE_CREDIT]	When active, unallocated payments will be included the respective aging buckets calculations. When inactive, unallocated payments always remain in the “Current” age bucket.
INVOICE FINALIZE DATE [AR_CLOSE_INVOICE]	Enables functionality to finalize each invoice to prevent any further modifications. The invoice aging can then be based on the finalized date. Refer DATE FOR AGING setting.
MARK INVOICES AS PRINTED [AR_INVOICES_PRINTED_CHECK]	After generating a statement, mark the invoices listed on the statement as printed. This indicator appears in invoice management.
NO MODIFY INVOICE [AR_NOMODIFY_INVOICE]	Prevents an invoice from being modified (adjusted) after it is generated. Any adjustment must be made via a new invoice (that is, credit note). The CREATE INVOICES WITH NEGATIVE AMOUNTS parameter should be activated when this parameter is active.
SIMPLE REMINDER [SIMPLE_REMINDER]	When the parameter is active, the Reminder Details screen sorts reminder letters in the order in which they were set up, starting with the first letter configured. This is typically the order in which these letters are generated for reminder letter mailings. There may be more than one letter "queued" to be generated for the account depending on the age of the account balance and which letters have already been generated. When the parameter is inactive, reminder letters are sorted based on the number of days in the reminder cycle, lowest to highest. For this parameter setting, reminder letters are generated depending on the age of the account balance, not on which letters have already been mailed. For example, assuming there are 30, 60, and 90-day cycles, if the account balance is 63 days old when letters are generated, the 60 day letter is sent, regardless of whether the 30 day letter was sent.
STATEMENT NUMBERS [STATEMENT_NUMBERING]	Assigns a number to all AR statements generated, enabling you to search and manage invoices by statement number reference. Note - You must customize an AR statement template, using the sample_statement_numbering template, and reference your custom template in all AR account types as the template to generate.
UNALLOCATED PAYMENTS ON REMINDERS [UNALLOCATED_PAYMENT_ON_REMINDER]	When the parameter is active, any unallocated payments in an AR account will be included on the AR reminder letter generated.

Table 10-5 OPERA Controls — Accounts Receivables Settings

SETTING	DESCRIPTION
ACCOUNT PICTURE [ACCOUNT_PICTURE]	Defines the account number format mask used when creating new AR accounts. X represents alphanumeric characters. A represents letters. 9 represents numbers. Dash (-) is used to separate values by using double quotation marks "-". A dash cannot be at the end of the account number format. For example, XA99"-"99 permits values such as ZD35-93, 2E76-12, and so on.
AGING LEVEL DETAILS [AGING_LEVEL_DETAILS]	Defines the aging periods for invoices. Set the ending number of days, and OPERA Cloud calculates the next beginning number. For example, if you enter 30 in the first field, aging period one (current) is 0 - 30 days. OPERA Cloud calculates that aging period two begins at day 31 and asks you to supply the end day for that period, such as 60. OPERA Cloud calculates the beginning of aging period three as day 61 and asks for the end of this aging period, and so on. This pattern continues until you have filled out all five fields. The last field calculates automatically as everything over the last number you entered.
CREDIT CARD TRANSACTION CODE [AR_CREDIT_TRX_CODE]	Identifies the transaction code to use when consolidating credit cards settlements as an invoice in AR.
DATE FOR AGING [DATE_FOR_AGING]	Ages invoices based on this date value. ART (AR Transfer from Front Office Date) INC (Invoice Finalized Date) COD (Check Out Date) ING (Invoice Generation Date)
DEFAULT AR FOLIO STYLE [AR_FOLIO_STYLE]	Identifies the folio style used when printing a folio from accounts receivables.
DEFAULT MARKET CODE [AR_MARKET_CODE]	Identifies the default market code for new postings and new invoices.
DEFAULT ROOM CLASS [AR_ROOM_CLASS]	Identifies the default room class for new postings, new invoices, and payments.
DEFAULT SOURCE CODE [AR_SOURCE_CODE]	Identifies the default source code for new postings and new invoices.
MINIMUM REMINDER DAYS [MINIMUM_REMINDER_DAYS]	Identifies the number of minimum days between sending 2 reminder letters to the same account.
OLD BALANCE TRANSACTION CODE [AR_BAL_TRX_CODE]	Identifies the old balance transaction code.
RESTRICT FOLIO TYPES FOR PARTIAL TRANSFER OF INVOICES [RESTRICT_FOLIO_TYPES_TRANSFER_INVOICE]	Selected folio types restrict users from changing the invoice amount to be transferred between accounts.
Zero Invoice Purge Days ZERO_INVOICE_PURGE_DAYS	Number of days to purge zero balance invoices.
Mandatory AR Account for Direct Bill Payment Type MANDATORY_AR_ACCOUNT_FOR_DIRECT_BILL_PAYMENT_TYPE	Create Reservation or check-in is not possible with Direct Bill payment for a reservation with no AR Account.