Prerequisites for Banqueting Equipment List
This report is a great tool for the banquet operations staff. It can be used with Banquet Event Orders (BEO) as a detailed document for equipment organization and setup. You can print the report in a daily format with a page break after each day or in a continuous weekly format. You have the option to print more details like the account name, contact name, communication details, and all relevant notes instead of the plain format that essentially prints only the equipment requirements.
Date Range. Allows you to select any event date range. To generate the report, enter either the Date Range or Business Block ID.
Property. This is a multi-property report enabling you to run it for multiple properties when logged in at the HUB level.
Note:
When selecting a Master Block ID in the Business Block filter, OPERA Cloud includes the Sub Block IDs linked to the Master Block. The report prints all Events linked to the Master Block and its Sub Blocks. If a Sub Block ID is selected, only Events linked to that Sub Block are printed.
Event Status. This allows filtering the report by event status. Generally, this would only include production status code. Cancellation status codes should be excluded.
Event Type. Allows filtering the report by event type.
Responsible Dept. Allows you to select responsible departments, for example, if audio visual equipment is provided by an outside vendor, the report can be generated to show only the items the vendor is responsible for providing.
Resource Item. Allows you to select one or more specific items as report filters.
Report Type – Daily/Weekly. When Daily is selected, a page break per day occurs. When on Weekly, the report prints continuously for the span of the selected date range.
Print Details. If you select Detailed, additional information on the account name, contact name, and communication details print beneath the event time and name. If you select Plain, this information is excluded.
If a Company profile is attached to the business block, the Company profile name appears.
If a Company profile is not attached to the business block, but a Travel Agent is attached, the Travel Agent profile name appears.
If neither a Company profile nor a Travel Agent profile is attached to the business block, and a Source profile is attached, the Source profile name appears.
Yes prints items that have an X in the External (E) column in the Event Resources screen. This includes items configured as External or items configured as Critical that are attached to an event and the quantity requested exceeds the configured Quantity.
No prints items that are not marked as External in the Event Resources screen.
Both prints all items regardless of the External flag.
REPORT DATA
The report is sorted in date order and within each date in event time order. Information available on the report is per event, event start and end time, event name and ID, function space, set-up style, and number of attendees.
If you select Detailed on the report order form, additional information about the account name, contact name, contact on site, block name, and catering owner code, as well as contact communication details, are printed for each event also.
For each event, the following resource details print: required quantity, item name, item attribute, price and rate description, indicator if the item is to be externally ordered, and the responsible department.
Following each item, item notes print if any are attached to the item, followed by event notes after all items are printed.
Parent topic: Event Reports