Prerequisite for Daily/Weekly List of Events – Detailed
This line report is extremely useful as a daily or weekly communication tool to all departments in the hotel about upcoming catering events, their location (the function space), number of attendees, set-up style, and so on. In addition to the basic event details, this report also prints items from the booking level, such as the responsible managers, booking and catering status, and event status. Event notes can be printed, and the report indicates whether there are sleeping rooms associated with the catering events. The report is sorted and grouped first by the event date and then within each date sorted by business bock name, followed by event start time.
SELECTION CRITERIA
Account. Select an account to print only events linked to that account.
Contact. Select a contact to print only events linked to the contact.
Note:
When selecting a Master Block ID in the Bus. Block filter, OPERA Cloud also includes the Sub Block IDs linked to that Master. The report then prints all Events linked to the Master and its Sub Blocks. If a Sub Block ID is selected, only Events linked to that Sub Block are printed.
Date Range. Select the date range of the events that should be included in the report.
Event Status. Select the status of the events that should be included in the report.
Event Type. Select the event types of the events that should be included in the report. Function Space. Select a function space to print only events booked in that space.
Event w/o Space Assignment only. If this flag is checked, only events that fit the other filter criteria that do not have a function space attached to them print. Also, when this flag is selected, the Function Space filter becomes inaccessible along with any values selected in that filter.
Print Event Notes ?. If checked, event notes print beneath the Doorcard field on the report.
Alternate Events. When checked, alternate events are included in the report.
Report Type - Daily/Weekly. When Daily is selected, a page break per day occurs. On Weekly, the report prints continuously for the span of the selected date range.
REPORT DATA
The report prints in booking ID order within each date. The primary company name, primary contact name, booking name, booking status, catering status, rooms owner, catering owner, and booking ID print on the booking group level. The report also prints an indication of whether any sleeping rooms are part of the booking, and if so, the number of rooms.
Beneath the booking information, the report lists the events attached to the booking for the appropriate date in start time order. Information printed for each event includes event description, event ID, event status, event start and end time, doorcard, assigned function space, number of attendees, and the set-up style for the function space.
If event notes are attached to any event and the Print Event Notes flag has been checked on the report filter form, these event notes print underneath the Doorcard field of each event.