Cashier setup enables you to define and manage cashier IDs for your property cashiers. The cashier ID is used to track each posting made to a guest or AR account, and it enables financial reporting.
- From the Administration menu, select Financial, select Cashiering Management, then select Cashiers.
- Click New and complete the fields and options on the Manage Cashier screen.
- In the Cashier ID field, enter a number to identify the cashier ID (999999 is the highest number you can assign to a cashier).
- Enter the cashier’s name in the Name field. This could be the name of a person, the name of a shift, or other descriptive term to associate with this cashier ID.
- Enter the Starting Amount. Enter the local currency starting balance assigned to the cash drawer for employees signing on with this cashier ID.
If you choose to work with fixed starting balances, enter the opening amount of each cashier's float (or bank) in this field. This is the amount the employee retains in the cash drawer and carries forward to the next day. If the property policy requires cashiers to completely empty their cash drawer each night and deposit all the money in their banks into the safe, then the property is working without fixed starting balances and no entry is required. The starting amount will be reflected on the Cashier Closure Report.
- Enter the Maximum Daily Uses. This represents the number of times cashiers can close and re-open their cashier in one business day.
At the end of each shift, the cashier is balanced and closed. After closing, you must re-open before you can post another transaction. You can set the maximum daily user from 0 to 9999 (unlimited). For security purposes, you might want to restrict users to one or two uses per business day. Enter the number 1 here if you do not want a cashier reopened after it has been closed.
- Select Float Over/Short. Select the check box if the cashier is able to drop above or below the required drop amount.
OPERA Cloud maintains a running total of any differences that might occur between the cash amount posted by the cashier and the cash amount the cashier actually entered during cashier closing. OPERA Cloud adds or subtracts the difference (depending on whether the cash amount is over or short) and updates the total accordingly.
- Select one of the following:
- Cashier. Select this option button to configure this cashier ID for a standard user cashier. This is the default.
- Interface Cashier. Select this option button if the cashier ID is reserved for use by interfaces.
- Click Save.
You can edit cashier records and change a cashier’s status to inactive. Use Search to locate the cashier, then click the vertical ellipsis associated with the cashier record, and select Edit. Select the Inactive check box to mark a cashier ID as inactive. If a cashier ID is attached to a user or a control setting, you cannot make the cashier inactive (a message alerts you that dependencies exist).