Configuring Auto Folio Settlement Rules

Prerequisites for Configuring Auto Folio Settlement Rules

The Auto Folio Settlement feature enables properties to set up rules for automatically settling specific guest folios during the End of Day procedure. Auto folio settlement rules are configured in the Cashiering group of OPERA Controls. They are implemented by creating auto folio settlement types and attaching the types to profiles.
Auto folio settlement rules are configured in the Cashiering group of OPERA Controls by specifying the following:

  • Auto Settlement to be Performed During End of Day. Activate to perform the auto settlement during the End of Day procedure.

  • Transfer charges to window 8. Select to have the settled charges moved to window 8. Note: Auto settled charges on windows with a Direct Bill payment type will never be moved to window 8.

  • End of Day Auto Folio Settlement Types. Select the auto folio settlement types attached to the profiles on the reservations to settle during the End of Day sequence. The multi-select list of values displays types configured in Administration > Financial > Cashiering Management > Auto Folio Settlement Types (see below).

  • Billing Windows to Process During End of Day. Select which windows (1-8) need to be processed for Auto Settlement during the end of day procedure.

  • Default Auto Settlement on Reservation. Activate this setting to automatically select the Auto Settle check box on the Payment Instructions panel in reservations.

  • Auto Folio Settlement Preference. This setting determines whether to settle the charges and then transfer the folio, or transfer the charges and then settle the folio.

  • Default Folio Style. Select default folio style for printing the settled folios. The selected folio style will also be the default folio style when completing an Auto Folio Settlement from the Batch Folios menu option.

  • Payment Methods. Select the payment methods that qualify for automatic settlement. The list does not include cash or check payment methods.

  • Settle Every X Days since last auto settlement days. Enter the number of days to automatically settle the folio since the last auto settle was completed.

Configuring Auto Folio Settlement Types

  1. From the Administration menu, select Financial, select Cashiering Management, and then select Auto Folio Settlement Types. The Manage Auto Folio Settlement Type screen opens.
  2. Click New.
  3. Enter a Code to represent the auto folio settlement type.
  4. Enter a Description of the auto folio settlement type.
  5. Enter a Sequence to determine the order in which the type appears in the Auto Folio Settlement Types list.
  6. Click Save.
  7. To edit or delete Auto Folio Settlement Types:
    1. Search for Auto Folio Settlement Types.
    2. From search results, select a type and then select the row-level vertical ellipsis.
    3. Select Edit, make changes, and click Save.
    4. Select Delete, confirm your decision, and click Delete.

Parent topic: Configuring Cashiering Components