Configuring Multi Transaction Code Rate Codes

With the Rates > Revenue Posting by Room Type/Room Class parameter set to Active, the Multi Transaction Code Rate Codes feature enables linking multiple room revenue transaction codes to a single rate code by associating the transaction codes to either room types or room classes. The functionality might be useful, for example, in situations where a property is divided into business units, and the lodging revenue for each unit needs to be tracked separately.

Note:

You can use either room classes or room types to associate transaction codes to a specific rate code, but not both simultaneously. Room Classes are available when the Rate Management>Revenue Posting by Room Type/Room Class application function is set to Active. Lodging revenue generated on one reservation and routed to another room is posted to the transaction code linked to the room type or room class of the originating reservation and not that of the receiving reservation.

To set up Multi Transaction Code Rate Codes, create a rate code (or search and update), and associate either Room Types or Room Class transaction codes with it.

1. From the Administration menu, select Financial, select Rate Management, and then select Rate Codes.
2. If planning to edit an existing rate code, use the search function and select a rate code for editing. From search results, locate a rate code, click the row level vertical ellipsis, and select Edit.
3. Click New to create a new rate code.
4. Enter the Property name.
5. In the Financials panel, click Edit and then select either Room Type or Room Class.
6. In the Transaction Codes By Room Type / Room Class dialogue:
   1. Select either Room Type or Room Class.
   2. Search and select an accommodation charge transaction code and click Select.
   3. Click OK.
   4. Repeat the transaction code selection for each room type.
7. Click OK to exit the Transaction Codes By Room Type / Room Class dialogue. You can click Edit Details to change your Room Types or Room Class transaction code selections.
8. Continue completing the remaining fields and selections for creating rate codes.
9. Click Save if done or click Save and Go To Presentation.