Editing the Block Room Rate Grid

The Block Room Rate Grid enables you to quickly block rooms per room type and add rates to the room grid for a range of dates using Load Room Grid.
  1. From the OPERA Cloud menu, select Bookings, select Blocks, and select Manage Block.
  2. Select or confirm the Property name, enter other search criteria, and click Search.
  3. From the Blocks listed in search results, click to expand the block summary and select the Room & Rate Grid link. The Room & Rate Grid shows you a summary of the rooms types and rates by dates.
  4. Click Manage to open the full Room & Rate Grid. The Room Grid displays the business card on the top with the following details about the Block:
    1. Blocks Name: a link allows you to access the Manage Block screen.
    2. Block ID: a system generated numeric ID for the Block.
    3. Block Code: a system generated alphanumeric code for the Block.
    4. Block Dates: If the block has shoulder dates, the link View Shoulder Dates will appear next to the main block dates and will allow you to view the shoulder dates.
    5. Account and Contact: links allowing you to access the account or contact profile screen for viewing or updating Communication/Profile Details.
    6. Contact details: address, email, and phone, if available.
    7. Block Status: appears if: The OPERA Sales and Event Management (OSEM) license is active, OPERA Controls Catering Events is active, and OPERA Controls Use Single Block Status for Rooms and Catering is active. Or, if the OSEM license is active, and OPERA Controls Catering Events is not active. Or, the OSEM license is not active.
    8. Room Status and Catering Status: they appear if the OSEM license is active, OPERA Controls Catering Events is active, and OPERA Controls Use Single Block Status for Rooms and Catering is not active.
    9. Block Owner: a staff person who has responsibility for the Block.
    10. Room Owner: an OPERA Cloud user who has responsibility for rooms.
    11. Catering Owner: does not appear if the OSEM license is not active.
    12. Property: location of the Block reservation.

      The search criteria for the grid includes the following:

  5. Date: Enter the starting date for the grid display. This field will populate when the Grid opens under the following conditions:
    1. If the block Start Date is the same as the current business date or in the future, the block Start Date will be populated in this field.
    2. If the block has a Shoulder Start Date, the shoulder start date will be populated in this field.
    3. If the block Start Date is in the past, and the block End Date is in the future, the current date will be populated in this field.
    4. If the block End Date is in the past, the block Start Date or Shoulder Start Date will be populated in this field.
    5. When opened, the Grid is refreshed so that the Date populated in the field is the first date listed in the Date column in the Grid.
  6. Range: The number of nights to display in the grid. You may select 7 Days, 14 Days, 28 Days or 31 Days. The Grid lets you enter room blocks, customize rates, and view pickups, available rooms, and so on. The grid is arranged by dates, and each date may include the following grid types:
    1. Original Rooms: the room block you created in the Original Block Grid. The Original grid is available for update until the business block is in an open-for-pickup status.
    2. Current Rooms: the number of rooms currently blocked. The figure includes both picked-up and non-picked-up rooms.
    3. Pickup Rooms: shows the number of rooms picked up per Room Type per day. If OPERA PMS is being used, this grid is automatically populated from the reservations that are made against the Block.
    4. Pickup Percent: percentage of rooms picked up.
    5. House Availability: the number of rooms per type that are available and remaining to be booked on the house level.
    6. Rates: the rates for each occupancy (1 through 4, plus extra adult) for the rate code. If a rate change occurs for a specific night on the block, the change will appear on the Room Grid.
    7. Released Rooms: Rooms no longer available for the Block.
  7. Click Edit and Expand All to manually adjust rooms and rates.
    1. Enter a number of rooms to block on a specific date and by room types (standard, deluxe, king, and so on).
    2. Enter or edit rates by occupancy and room types.
  8. Click Save.

Parent topic: Blocks