Enabling Combination Editing

This topic provides an overview of combination editing and lists the pages used to define combination edit processing for PeopleSoft Asset Management.

Page Name

Definition Name

Usage

Business Unit/Book Definition Page

BU_BOOK_DEFN_01

If the Create Accounting Entries check box is selected, the ChartField Edit Options group box appears. Select to receive a warning message, to reject the transaction or to perform no ChartField combination edits for the business unit and book.

Combination Editing Options Page

AM_CEDT_SSRC

Select the system source or sources of the processes for which you want to enable ChartField combination editing.

Asset Management leverages the existing common setup for valid and invalid ChartField combinations and is consistently applied to all transactions that generate accounting entries for General Ledger.

See Understanding ChartField Combination Editing.

ChartField combination editing is applicable for books that are associated to a GL ledger. Set ChartField combination editing options at the business unit/book level. These settings are applied upon saving certain online components, at which time the Combo Edit processor is invoked (FS_COMBO_EDIT). If the ChartField combination fails validation, an additional Combo Edit page appears within the online component that displays the error message. Depending upon the combo edit options settings, the page may be saved with errors, rejected, or bypass combination editing.

Note: As account values are not entered in the asset transactions themselves, it is the fixed asset (FA) accounts that are defined for the transaction type, cost type, category and accounting entry template that are used in validating ChartField combinations.

For batch Asset Management transactions, the process invokes the Combination Editing Options setup. Specify the system sources that are to be excluded from ChartField combination editing validation (generally includes sources wherein ChartField combinations may have already been validated).

This table presents the Asset Management components for which combination editing is available:

Event

Type of Processing

Components/ Pages/ Processes

Add assets.

Online

Batch

Express Add (ASSET_ENTRY_00) page.

Transaction Loader process (AMIF1000).

Asset Basic Add (ASSET_GENERAL_01) page.

Adjust, revalue, recategorize, or transfer assets and costs.

Online

Batch

Cost Adjust/Transfer Asset (COST_BAL) page.

Transaction Loader process (AMIF1000).

Retirements and reinstatements.

Online

Batch

Retire/Reinstate Asset (RETIRE) component.

Transaction Loader process (AMIF1000)

Leased assets.

Online

Leased Assets, Express Add (LEASE_ENTRY) page.

Update Lease Information (LEASE_ENTRY) page.

Transfer Operating Lease (LEASE_OPR_TFR) page.

Consolidate and unitize assets.

Online

Consolidate Assets (ASSET_CONSOL) page.

Unitize Assets (ASSET_UNIT) page.

Copy an asset.

Online

Copy Existing Asset (COPY_ASSET) page.

Review financial entries.

Online

Review Financial Entries (ASSET_DIST).

Review operating leases.

Online

Review Operating Leases (NF_DIST_LN).

Review expense entries.

Online

Review Expense Entries (ASSET_NF_DIST).

Impairment, Revaluation, Disposal

Batch

Transaction Loader process (AMIF1000)

Update noncapitalized costs.

Batch

Update Non-capitalized Costs (NON_CAP_COSTS) page.

Use the Business Unit/Book Definition page (BU_BOOK_DEFN_01) to if the Create Accounting Entries check box is selected, the ChartField Edit Options group box appears.

Select to receive a warning message, to reject the transaction or to perform no ChartField combination edits for the business unit and book.

Image: Business Unit/Book Definition Page

This example illustrates the fields and controls on the Business Unit/Book Definition Page. You can find definitions for the fields and controls later on this page.

Business Unit/Book Definition page

See Business Unit/Book Definition Page.

Warning! Changes to the original ChartField combination editing rules may result in invalid ChartField combinations for subsequent Asset Management processes, such as depreciation. Some transactions such as retirements cannot be done at all (if the Combination Edit option is set to Reject) if you invalidated previously accepted combinations. A similar situation occurs when you deactivate a ChartField that is assigned to an asset. In this case, you would have to reactivate the ChartField and include those combinations again, or set the Combination Edit Option to Warning or No Edits.

Use the Combination Editing Options page (AM_CEDT_SSRC) to select the system source or sources of the processes for which you want to enable ChartField combination editing.

Image: Combination Editing Options Page

This example illustrates the fields and controls on the Combination Editing Options Page. You can find definitions for the fields and controls later on this page.

Combination Editing Options page

Field or Control

Definition

Template

The combination editing process uses the record template for structural information to perform ChartField combination edits. The record templates have a unique name that is applicable to a particular PeopleSoft application.

Exceptions

Field or Control

Definition

System Source

Enter the trusted sources that do not need ChartField combination validation. Select the system source code as it appears in the interface tables.