Establishing Asset Ownership

To establish asset ownership, use the Define Asset Owners (AM_OWNER_COMP ) component.

To set up an asset owner user, use the Assign Owners to Operators (AM_OWNER_OPR_COMP) component.

This topic provides an overview of asset ownership and discusses how to establish Asset Ownership.

Page Name

Definition Name

Usage

Asset Owner Page

AM_OWNER_DEFN

Define role-based asset owners and assign assets to the owner based on ChartField and other attributes.

Asset Owner User Page

AM_OWNER_DEFN2

Assign operators to owners.

Setup Asset Owner User Page

AM_OWNER_OPR_DEFN

Define role-based owner users.

PeopleSoft Asset Management uses a concept called asset ownership in which a relationship is established between assets, ChartField combinations, asset category, asset type, asset location, asset manufacturer or model, or asset department and the individuals who have responsibility for managing them. Asset owners might be plant managers, store managers, or department heads and each owner can be associated with multiple asset operators, such as plant engineers, store clerks, and department workers.

An asset ownership definition provides a manager or supervisor discrete visibility into the transactions affecting the assets for which she is responsible and enables the express retirement of those assets by means of the Asset Management Disposal Worksheet. The disposal worksheet automates the retirement process between the asset owner and the property accounting personnel that are responsible for completing the financial transactions relative to the assets themselves, including the optional establishment of a role-based approval process. The owner-to-operator definition may optionally authorize operator access to asset cost history data and disposal approval.

Use the Asset Owner page (AM_OWNER_DEFN) to define role-based asset owners and assign assets to the owner based on ChartField and other attributes.

Image: Asset Owner Page

This example illustrates the fields and controls on the Asset Owner Page. You can find definitions for the fields and controls later on this page.

Asset Owner page

Select the role to be defined as the asset owner.

Field or Control

Definition

Asset Selection Attributes

Using the drop-down search keys, select the field name to use to establish ownership.

For example, the manager may be responsible for all assets in Department 11000 through, Department 12000, Location Sydney, and Category Computer Items. Select Department and define the range of field values, select Location and define the location field value of Sydney, and select Category and define the category field value of Computers.

Use the Asset Owner User page (AM_OWNER_DEFN2) to assign operators to owners.

Image: Asset Owner User page

This example illustrates the fields and controls on the Asset Owner User page. You can find definitions for the fields and controls later on this page.

Asset Owner User page

Field or Control

Definition

Asset Owner User

Link the asset owner to users or operators. Under User ID, enter the user IDs that are assigned to the asset owner.

Select Retire Approval Required to indicate that an approval step is required prior to asset disposal.

Select Show Cost to indicate whether the user ID will have access to cost information in the express retirement pages.

Use the Setup Asset Owner User page (AM_OWNER_OPR_DEFN) to define role-based owner users.

Image: Assign Owners to Operators page

This example illustrates the fields and controls on the Assign Owners to Operators page. You can find definitions for the fields and controls later on this page.

Assign Owners to Operators page

The Asset Owner User page enables you to make assignments owner by owner. The Setup Asset Owner User page enables you to you add multiple operators and owners at one time.

Field or Control

Definition

Setup Asset Owner User

Assign user ID to asset owner and set up retire approval required, and show cost options for each user ID.

Note: A warning appears if the Retire Approval Required and Sow Cost options that are established here for a user ID are in conflict with those established in the Asset Owner User page (AM_OWNER_DEFN2).