Integrating Asset Management with Maintenance Management

This topic provides an overview of how to integrate Asset Management with Maintenance Management.

Asset Management integrates with Maintenance Management by creating service request and work order links between asset warranty claims or other asset maintenance events, and assets. Asset Management maintains assets in the Asset Repository, where they are accessible among the Asset Lifecycle Management (ALM) products, including Maintenance Management. Each asset record stores maintenance activity details and can be adjusted, transferred, or retired by Maintenance Management processes.

Work orders are used to track the costs associated with maintaining or creating assets. In Maintenance Management, a work order consists of multiple work order tasks with each task specifying the asset that is being maintained as well as a related project and activity. Each task is used to identify the transaction costs of performing the asset maintenance. These transaction costs flow from Maintenance Management into various systems including Asset Management. A work order task can specify only one asset, one project, and one activity, but any given asset, project, and activity can be maintained by multiple work orders or work order tasks. When an asset is selected from the Asset Management asset repository for maintenance or repair through a work order, Maintenance Management notifies the user of any warranties associated with the asset being worked on in the work order. You can then file warranty claims for the work performed to recover the cost of the work performed.

With a preventive maintenance schedule in place, Maintenance Management can automatically generate work orders and maintenance forecasts to help you ensure that your asset base is optimally maintained. You can set up resource requirements for a work order task for labor, materials, purchased or on-hand parts, and tools resources prior to scheduling these resources. To simplify this process, you can set up work order task templates that define these requirements for different types of tasks and problems. Another method of determining parts that may be required to repair an asset is accessing an Equipment Parts List (EPL), which is part of the Assets Management asset repository and lists the asset and any parts or other information associated with the asset. If special requirements are specified, this information can be copied forward to be used as the basis for scheduling those resources. When setting up requirements, you can indicate whether to calculate estimated costs either at the business unit level or at the shop level for labor, materials, and tools resources. The total estimated costs for each resource are accumulated in the work order's cost page. When each work order task is performed, the total actual costs for each work order task resource is also displayed on the work order's cost page, along with any variances between the two, and stored at the asset level within the asset repository.

Asset Management can record and attach meter readings to assets and force a preventive maintenance event if a meter falls outside the tolerance range defined on the Meter Type page. When a meter reading falls outside of the tolerance range, Asset Management creates a preventive maintenance work order. The system performs this function only when you have defined a preventive maintenance schedule ID for the asset with a range meter type assigned to the schedule ID. The Asset Repository enables you to require a meter for any kind of work order to complete the work order.

While Maintenance Management offers tactical reporting and analytics for understanding costs and effectiveness by shop and asset, the ability to analyze operations and costs across the enterprise is key to driving wholesale changes into the organization. Searches can be done to identify parts used anywhere in your entire organization. This information can be invaluable when you are trying to address the impact of a manufacturer recall or to ensure that a decision to upgrade a component is carried out consistently throughout the enterprise. The integrated Asset Repository Manager enables you to rapidly identify, access, and analyze your entire asset base. Separate financial and operational asset hierarchies within the asset repository enable financial users to view the asset base from one perspective and enable operations and maintenance users to view it from a totally different perspective.

This diagram shows how the Maintenance Management and Asset Management products integrate:

Image: Maintenance Management and Asset Management integration

Maintenance Management and Asset Management integration:

Maintenance Management and Asset Management integration