Contents

1. Preface

1.1 Introduction

1.3 Documentation Accessibility

1.4 Organization

1.5 Glossary of Icons

1.6 Related Documents

2. Bills and Collections - An Overview

2.1 Introduction

2.2 Operations on a Bill

2.3 Interest and Charge Liquidation

3. Maintenance

3.1 Bills and Collections Document Code Maintenance

3.1.1 Maintaining Bills and Collections Documents Code Clauses

3.1.2 Fields Button

3.1.3 Operations on the Document Code Maintenance Screen

3.2 Bills and Collections Commodity Code Maintenance

3.2.1 Maintaining Bills and Collections Commodity Codes

3.2.2 Fields Button

3.2.3 Operations on the Goods/Commodity Maintenance Record

3.3 Bills and Collections Instruction Code Maintenance

3.3.1 Maintaining Bills and Collections Instruction Codes

3.3.2 Fields Button

3.3.3 Operations on the Instructions Code Maintenance Records

3.4 Bills and Collections Free Format Code Maintenance

3.4.1 Maintaining Bills and Collections Free Format Texts (FFT)

3.4.2 Fields Button

3.4.3 Operations on the FFT Maintenance Record

3.5 Bills and Collections Discrepancy Code Maintenance

3.5.1 Maintaining Bills and Collections Discrepancy Codes

3.5.2 Fields Button

3.5.3 Operations on the Discrepancy Code Maintenance Record

3.6 Bills and Collections Insurance Company Maintenance

3.6.1 Maintaining Bills and Collections Insurance Company Details

3.6.2 Fields Button

3.6.3 Operations on Insurance Company Record

3.7 Bills and Collections Exchange Rate Type Maintenance

3.7.1 Maintaining Bills and Collections Exchange Rate Type

3.7.2 Fields Button

3.8 Bills and Collections INCO Term Document Maintenance

3.8.1 Maintaining Bills and Collections INCO Term Document

3.8.2 Operations on an INCO Term

3.9 Bills and Collections Branch Parameters Maintenance

3.9.1 Maintaining Bills and Collections Branch Parameters

4. Defining Attributes of a Bills and Collection Product

4.1 Bills and Collections Product Definition

4.1.1 Defining Bills and Collection Product Details

4.1.2 Accounting Roles Button

4.1.3 Event Button

4.1.4 MIS Button

4.1.5 Preferences Button

4.1.6 Discount Accrual Button

4.1.7 Tracers Button

4.1.8 Free Format Text Button

4.1.9 Document Button

4.1.10 Interest Button

4.1.11 Charge Button

4.1.12 Tax Button

4.1.13 Status Button

4.1.14 Setting up a Product for Bill Forfeiting

5. Processing Bills

5.1 Introduction

5.2 Bills and Collections Contract Input Details

5.2.1 Creating a Bills Contract

5.2.3 Details Tab

5.2.4 Additional Tab

5.2.5 Parties Tab

5.2.6 Documents Tab

5.2.7 Exception Tab

5.2.8 Discrepancies Tab

5.2.9 Rollover Tab

5.2.10 Drafts Tab

5.2.11 Insurance Tab

5.2.12 Invoice Tab

5.2.13 Packing Credit Tab

5.2.14 Purchase Details Tab

5.2.15 Multi Tenor Tab

5.2.16 Handling Bills under Transferred LC

5.2.17 Reversing BC

5.2.18 Viewing Bills and Collections Contract Input Details

5.3 Multi Tenor Bills

5.3.1 Operations on Multi Tenor Bills

5.3.2 Processing Interest for Multi Tenor Bills

5.3.3 Amending Multi Tenor Bills

5.3.4 Processing MT Messages for Multi Tenor Contracts

5.3.5 Liquidating Back Dated Bills

6. Capturing Additional Details

6.1 Additional Details

6.1.1 Maintaining Additional Details

6.1.2 Events Button

6.1.3 Advices/FFT Button

6.1.4 Settlement Button

6.1.5 Split Settlement Button

6.1.7 Loan Preference Button

6.1.8 Effective Interest Rate Button

6.1.9 Interest Dates Button

6.1.10 Finance/Loan Accounts Button

6.1.11 Brokerage Button

6.1.12 Charges Transfer Button

6.1.13 Drawer/Drawee IC Button

6.1.14 Message Preview Button

6.1.15 All Messages Button

6.1.16 Import License Button

6.1.17 OFAC Check Button

6.1.18 Collateral Button

6.1.19 Linkage Details Button

6.1.20 FX Linkage Button

6.1.21 Change Log Button

6.1.23 Common Group Message

6.1.24 Substitution Bills

6.2 Bill Liquidation

6.2.1 Liquidating Receivable Components of a Bill

6.2.2 Reversing Liquidation Entries

6.2.3 Partial Payment of Discounted Bills

6.3 BC Authorize Contract Details

6.3.1 Authorizing BC Contracts

6.3.2 Multilevel Authorization of a Contract

6.4 Customer Address Maintenance

6.4.1 Viewing the Media Addresses of a Customer

6.5 Bills and Collections Contract Reassign

6.5.1 Reassigning a Contract to another User

6.6 Outstanding Items Report

6.6.1 Generating Outstanding Items Report

6.6.2 Selection Options

6.6.3 Contents of the Report

6.7 Bills and Collections Payment Input Details

6.7.1 Liquidating Overdue Components

6.8 Bills and Collections Document Arrival Notice Input

6.8.1 Maintaining Document Arrival Details

6.8.2 Document Details Tab

6.8.3 Goods Tab

7. Defining Discount Accrual Fee Classes

7.1 Discount Accrual Fees

7.1.1 Processing Discount Accrual Fees

7.1.2 Defining a Discount Accrual Fee Class

7.1.3 Associating Discount Accrual Components to Products

7.2 Computation of Net Discount Accrual Amount for a Processing Day

7.2.1 Computing Net Discount Accrual Amount

7.2.2 IRR calculation and IRR Re-calculation

8. Registration of a Bill

8.1 Bills and Collections Registration Input

8.1.1 Maintaining Bills and Collections Registration Details of a Bill

8.1.3 Parties Tab

8.1.4 Advice Button

8.1.5 Viewing BC Registeration Input Summary

9. Automatic Processes

9.1 Mandatory Batch Program Maintenance

9.1.1 Maintaining Bills Batch Process

9.2 Bills and Collections Branch Parameter Maintenance

9.2.1 Maintaining Branch Parameters

9.2.2 Specifying the User Defined Fields

9.3 Processes Run during Beginning of Day (BOD)

9.3.1 Automatic Liquidation of Bills

9.3.2 Tracer Generation

9.3.3 Automatic Accrual of Interest

9.3.4 Automatic Status Changes

9.3.5 Floating Rate Change

9.4 Status Change Batch

9.4.1 Processing Status Change Batch (CSDSTBTC)

9.4.2 Changing from Acceptance to Advance Automatically

9.4.3 Generating Advices Automatically

9.5 Straight through Processing of SWIFT Messages

9.5.1 STP SWIFT Messages

9.5.2 STP of MT202 and MT203

9.5.3 STP of MT754 - Advice of Payment/Acceptance/Negotiation

9.5.4 STP of MT400 – Advice of Payment

9.5.5 STP of MT410 (Acknowledgement Received)

9.5.6 STP of MT430 – Amendment of Instructions

9.5.7 STP of MT742 – Reimbursement Claim

9.5.8 STP of MT910 - Confirmation of Credit

9.5.9 Deriving Maturity Date of Bills

9.6 Receivable Liquidation (LQ) EOD Batch

9.6.1 Processing LQ EOD Batch

10. Annexure A

10.1 Free Format Texts (FFTs)

11. Annexure B - Accounting Entries and Advices

11.1 Accounting Entries and Advices for Bills

11.3 Amount Tags

11.4 Accounting Roles

11.5 Event-wise Accounting Entries for Products

11.5.1 Outgoing Documentary Sight Bills Under LC On Collection

11.5.2 Outgoing Documentary Sight Bills Under LC On Negotiation

11.5.3 Outgoing Clean Sight Bills Under LC On Collection

11.5.4 Outgoing Clean Sight Bills Under LC On Purchase

11.5.5 Outgoing Documentary Usance Bills Under LC On Discount

11.5.6 Outgoing Documentary Usance Bills Under LC On Acceptance

11.5.7 Outgoing Clean Usance Bills Under LC On Acceptance

11.5.8 Outgoing Documentary Usance Bills Under LC On Collection

11.5.9 Outgoing Documentary Sight Bills Not Under LC On Collection

11.5.10 Outgoing documentary Sight Bills Not Under LC On Purchase

11.5.11 Outgoing Clean Sight Bills Not Under LC On Collection

11.5.12 Outgoing Clean Sight Bills Not Under LC On Purchase

11.5.13 Outgoing Documentary Usance Bills Not Under LC On Discount

11.5.14 Outgoing Documentary Usance Bills Not Under LC On Acceptance

11.5.15 Outgoing Clean Usance Bills Not Under LC On Acceptance

11.5.16 Outgoing Clean Usance Bills Not Under LC On Discount

11.5.17 Incoming Sight Bills Under LC Advance

11.5.18 Incoming Sight Bills Under LC Payment

11.5.19 Incoming Sight Bills Under LC Payment

11.5.20 Incoming Sight Bills Under LC Clean Collection

11.5.21 Incoming Sight Bills Not Under LC Collection

11.5.22 Incoming Usance Bills Under LC Acceptance

11.5.23 Incoming Usance Bills Under LC Clean Acceptance

11.5.24 Incoming Usance Bills Under LC Clean Discount

11.5.25 Incoming Usance Bills Not Under LC Acceptance

11.5.26 Incoming Usance Bills Not Under LC Clean Acceptance

11.5.27 Incoming Usance Bills Not Under LC Clean Discount

11.5.28 Incoming Usance Bills Under LC Acceptance

11.5.29 Incoming Sight Bills Under LC Payment

11.5.30 Incoming Sight Bills Not Under LC Collection

11.5.31 Incoming Usance Bills Not Under LC Acceptance

11.5.32 Incoming Usance Bills Under LC Acceptance

11.5.33 Accounting Entries for Multi Tenor Contracts

11.5.34 Accounting Entries for Negative Interest Rates

11.5.35 Collection Type: Advance

11.5.36 Collection Type: Arrears

11.5.37 Accounting Entries for Substitution of Bills

11.5.38 Accounting Entries for CoAcceptance Availization

11.5.39 REVR: Reversal of an BC Contract

11.5.40 REVE: Reversal of an BC Event

12. Annexure C - Error Codes and Messages

12.1 Error Codes and Messages

13. Annexure D - SWIFT Message Fields

13.1 SWIFT Advices in BC Module

13.2 Details of SWIFT Messages for Bills and Collections

13.2.1 MT752 (Authorization to Pay/Accept/Negotiate)

13.2.2 MT400 (Advice of Payment)

13.2.3 MT410 (Acknowledgement)

13.2.4 MT412 (Advice of Acceptance)

13.2.5 MT416 (Advice of Non-Payment/Non-Acceptance)

13.2.6 MT420 ( Acceptance Tracer)

13.2.7 MT420 (Payment Tracer)

13.2.8 MT420 (Rel of Res Tracer)

13.2.9 MT420 (Payment Fate Tracer)

13.2.10 MT420 (Acceptance Fate Tracer)

13.2.11 MT420 (Discrepancy Approval Tracer)

13.2.12 MT422 (Principal Fate - Advice of Fate and Request for Instructions)

13.2.13 MT422 (Acceptance Fate)

13.2.14 MT430 (Amendment of Instructions)

13.2.15 MT732 (Reserve Release)

13.2.16 MT734 (Payment Refusal)

13.2.17 MT734 (Accept Refusal)

13.2.18 MT742 ( Reimbursement Claim)

13.2.19 MT750 (Advice of Discrepancy )

13.2.20 MT754 (Advice Payment Accepted)

13.2.21 MT756 (Reimbursement Payment Advice)

13.2.22 MT759 (Common Group Messages)

14. Reports

14.1 Bills in User Defined Statuses Report

14.1.1 Generating Bills in User Defined Statuses Report

14.1.2 Selection Options

14.1.3 Contents of Report

14.2 Bills and Collections Daily Activity Report

14.2.1 Generating Bills and Collections Daily Activity Report

14.2.2 Selection Options

14.2.3 Contents of Report

14.3 Overdue Payments Report

14.3.1 Generating Overdue Payments Report

14.3.2 Selection Options

14.3.3 Contents of Reports

14.4 Overdue Acceptances Report

14.4.1 Generating Overdue Acceptances Report

14.4.2 Selection Options

14.4.3 Contents of Reports

14.5 Finalization Overdue Days Report

14.5.1 Generating Finalization Overdue Days Report

14.5.2 Selection Options

14.5.3 Contents of Report

14.6 BC Automatic Processing Exceptions Report

14.6.1 Generating BC Automatic Processing Exceptions Report

14.6.2 Contents of Report

14.7 BC Contracts Overrides Report

14.7.1 Generating BC Contracts Overrides Report

14.7.2 Selection Options

14.7.3 Contents of the Report

14.8 List of Bills with Pending Documents Report

14.8.1 Generating List of Bills with Pending Documents Report

14.8.2 Selection Options

14.8.3 Contents of Report

14.9 Bills under Protest Report

14.9.1 Generating Bills under Protest Report

14.9.2 Selection Options

14.9.3 Contents of Report

14.10 Bills to be Protested Report

14.10.1 Generating Bills to be Protested Report

14.10.2 Contents of Report

14.11 Bills and Collections Contract Maturing Bills Report

14.11.1 Generating Bills and Collections Contract Maturing Bills Report

14.11.2 Selection Options

14.11.3 Contents of the Report

14.12 List of Bills Eligible for Rediscounting Report

14.12.1 Generating List of Bills Eligible for Rediscounting Report

14.12.2 Contents of Report

14.13 List of Bills Under Reserve Report

14.13.1 Generating List of Bills Under Reserve Report

14.13.2 Contents of Report

14.14 Multi Tenor Bills Report

14.14.1 Generating Multi Tenor Bills Report

14.14.2 Contents of the Report

14.15 Bills Static Maintenance Reports

14.15.1 Generating Bills Static Maintenance Report

15. Function ID Glossary