8. Maintaining GL Balance Transfer

You can maintain sweep instructions for transferring balance from branch “Stamp duty payable GL” to the head office GL.

This chapter contains the following sections:

• Section 8.1, "GL Balance Transfer Maintenance"
• Section 8.2, "Balance Transfer Batch GL"

8.1 GL Balance Transfer Maintenance

This section contains the following topic:

• Section 8.1.1, "Maintaining GL Balance Transfer Details"

8.1.1 Maintaining GL Balance Transfer Details

You can maintain it through ‘GL Balance Transfer Maintenance’ screen. You can invoke this screen by typing ‘STDGLTRF’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

Specify the following details:

Branch Code

Specify the current branch code from where the sweep would take place.

Group Code

Specify the code to group the GL’s to be transferred.

Description

Enter the description for the group.

Transaction Code

Select a transaction code to be used for posting transfer entries from the list of values provided.

From GL

Select the GL code to transfer funds from the list of values provided.

Note

This is the inter branch GL used for parking stamp duty collected.

To Branch

Select the branch code from the list of values provided to transfer the balances.

To GL

Select the GL code from the list of values provided to be used for posting sweep entries by the system.

Note

After this batch is executed, the balance on the source GL (stamp duty payable GL) is 0 for the branch. The system then transfers the balances of GL in each currency to the target GL in head office in the same currency.

8.2 Balance Transfer Batch GL

This section contains the following topic:

• Section 8.2.1, "Querying GL Balances"

8.2.1 Querying GL Balances

GL balance transfer batch posts transfer entries and is scheduled as part of AEOD post EOTI. It sweeps the balance if any from the branch GL’s to the head office GL. If the branch GL has balances in multiple currencies, system transfers the balance for each currency to the head office GL in the same currency. When this batch is executed, system checks for any sweep instruction maintenance available for the current branch and then generates and post entries to sweep balance from branch GL to head office GL.

You can invoke the ‘GL Balances Query’ screen by typing ‘GLDXWBAL’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

The ‘GL Balances Query’ screen is shown below:

Click the Enter Query button to enter the following query criteria.

General Ledger Code

Specify the code used to identify the general ledger.

Branch

Specify the branch code. The adjoining option list displays all valid branch codes maintained in the system. You can select the appropriate one.

Financial Year

Specify the financial year.

General Ledger Description

The system displays the appropriate general ledger description for the general ledger code selected.

Period Code

Specify the period code.The adjoining option list displays all valid period codes maintained in the system. You can select the appropriate one.

Currency Code

Specify the currency code for the transaction. The adjoining option list displays all valid currency codes maintained in the system. You can select the appropriate one.

Branch

Specify the branch code. The adjoining option list displays all valid branch codes maintained in the system. You can select the appropriate one.

Year

Specify the financial year. The adjoining drop-down list displays all valid financial year codes maintained in the system. You can select the appropriate one.

Period

Specify the period code.The adjoining option list displays all valid period codes maintained in the system. You can select the appropriate one.

Currency

Specify the currency code for the transaction. The adjoining option list displays all valid currency codes maintained in the system. You can select the appropriate one.

FCY Balance

Specify the balance in foreign currency.

LCY Balance

Specify the balance in local currency.

Debit Movement

Indicate whether the debit amount should be moved or not.

Credit Movement

Indicate whether the credit amount should be moved or not.

Net Movement

Indicate whether the net amount should be moved or not.

Debit Movement LCY

Specify the debit amount moved in local currency.

Credit Movement LCY

Specify the credit amount moved in local currency.

Net Movement LCY

Specify the net amount moved in local currency.