7. Making Manual Disbursements

The Leasing module of Oracle FLEXCUBE supports the following modes for Lease disbursements:

If you select the mode ‘Auto’, the system will automatically disburse the lease based on the disbursement schedule defined for the product.

In the manual mode, disbursement happens on demand. In this case, disbursement schedules need not be maintained for the ‘PRINCIPAL’ component. Also, you can collect any applicable charges related to the disbursement at the time of making the disbursement. These charges are defined at the product level.

This chapter contains the following sections:

7.1 Lease Disbursement through ‘Manual’ Mode

This section contains the following topics:

7.1.1 Disbursing a Lease through the ‘Manual’ Mode

You can initiate a manual disbursement through the ‘Manual disbursement’ screen. This screen supports the principle disbursement for a financial lease. You can invoke this screen by typing ‘LEDMDSBR’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

To begin the disbursement, click on the New icon in the application toolbar. The following information gets defaulted to the screen:

Branch Code

The code of the login/sign-on branch is displayed here. However, you can select a different branch from the option list provided. It is the branch where the Lease account of the customer resides.

Account Number

Select the Lease Account of the customer to which the disbursement is made. All valid accounts are available in the option list. Select the appropriate one from this list.

Event Sequence Number

This is the sequence number generated by the system on trigger of an Event. The system generates the Event Sequence Number while populate due. During the process of DSBR, if three events fired BOOK and INIT, then the system populates it as four as the Event Sequence Number.

Value Date

This is the date when the credit entry (for the disbursement amount) is posted to the Cr Settlement Bridge. The current system date is displayed here.

Execution Date

This is the date on which the disbursement is booked in the system. The current system date is displayed here. You may change the date to a date in the future before the maturity date of the Lease.

Component Name

All disbursements are made towards the PRINCIPAL component. You cannot change the component.

Reference Number

This is auto generated and used as a reference to identify the transaction in the system.

Capture the following details in the screen:

Remarks

Capture any additional information about the disbursements, if required.

Total Amount

This displays the sum total of the amount disbursed across the various settlement modes. It gets incremented by the amount settled.

On saving the transaction after entering all the required details in the system, the system validates the value of the transaction amount against the following:

If the transaction currency and the limit currency are different, then the system converts the amount financed to limit currency and checks if the same is in excess of the product transaction limit and user input limit. If this holds true, the system indicates the same with below override/error messages:

Disbursement Details

The following disbursement details have to be captured in the ‘Disbursement Details’ section of the screen:

Reversed

When you reverse a manual disbursement, the system automatically checks this option to denote that the particular settlement mode has been reversed.

For reversing a disbursal, a different event, REVD (Reverse Disbursement) is triggered.

Settle Mode

You can make disbursements either through a single mode or by using multiple modes of settlement, depending on the customer’s requirement.

The settlement details that need to be captured depend on the mode you select. The list of modes and the applicable settlement details are given below:

Note

Atleast one mode is mandatory to make a disbursement. Loans with auto disbursement facility cannot be disbursed under manual disbursement screen.

Settle Ccy

After specifying the settlement mode for the disbursement, select the currency in which the disbursement is to be made. The currencies allowed for the branch are available in the option list provided.

Amount Settled

Here, you have to capture the disbursement amount that is to be settled through the selected mode in the selected currency.

The ‘Total Amount’ gets incremented by the amount settled and displays the sum total of the amount disbursed across the various settlement modes.

Exch Rate

This information is applicable if the Mode Currency is different from the Lease Currency. The exchange rate that is defaulted from the Standard Exchange Rate Maintenance is used to convert the disbursement amount to the Lease Currency equivalent.

You can change the defaulted rate provided the change is within the variance level maintained for the underlying product.

Settle Ccy Equiv

As mentioned above, if the Mode Currency and Lease Currency are different, the system calculates the Lease Currency equivalent using the exchange rate applicable for the currency pair.

Negotiated Cost Rate

Specify the negotiated cost rate that should be used for foreign currency transactions between the treasury and the branch. You need to specify the rate only when the currencies involved in the transaction are different. Otherwise, it will be a normal transaction.

The system will display an override message if the negotiated rate is not within the exchange rate variance maintained at the product.

Negotiation Reference Number

Specify the unique reference number that should be used for negotiation of cost rate, in foreign currency transaction. If the negotiated cost rate is specified then you should be needed to specify the negotiated reference number.

Note

Oracle FLEXCUBE books then online revaluation entries based on the difference in ex­change rate between the negotiated cost rate and transaction rate.

7.1.2 Verifying the Check List Items

To every online event, you can associate check list items through the ‘Event Checklist’ screen. To view the check list items associated with the ‘Disbursement’ event (DSBR), click on the ‘Check List & Remarks’ button.

This screen displays the check list items for DSBR. All check list items have to be verified for successful disbursal of the Lease. To do this, check the ‘Verified’ box against each check list item.

You may also capture any additional information/remarks, if required.

Click ‘OK’ button to Save and return to the ‘Manual disbursement’ screen.

7.1.3 Capturing Values for the Event Level UDFs

You can enter values for the UDFs that you have associated with the DSBR event in the ‘Account Event UDF’ screen. To invoke this screen, click ‘Event Fields’ button in the ‘Manual Disbursement’ screen.

The system allows you to enter different values for the same UDF for events that gets repeated for the same Lease account. For instance, if you have multiple disbursements for a Lease Account, you can capture different values for UDFs for different disbursements.

Click Exit button to exit and return to the ‘Manual disbursement’ screen.

7.1.4 Viewing the Default Details

The defaults are maintained by the bank for the account can be viewed by clicking the ‘Default’ button. The defaults primarily are based on product definition and the account but it can be overridden.

If the Payment By is ‘Message’ then the settlement mode is defaulted to CASA and the settlement account, branch and currency are defaulted from the Settlement Instructions maintenance.

7.1.5 Viewing the Charge Details Associated with the Event

When making a manual disbursement, you can apply the charges applicable for the event. To do this, click ’Charges’ button and invoke the ‘Manual disbursement – Charges’ screen.

Specify the following details in this screen:

Component Name

Select the charge component from the option list provided. This list displays the components of type ‘Charge’ that were associated with the event at the time of defining the product.

Settle Mode

You can use multiple modes of settlement for charge settlement also. The list of modes applicable is same as the one allowed for Lease disbursal.

Settle Ccy

After specifying the settlement mode, select the currency in which the charge is to be collected. The currencies allowed for the branch are available in the option list provided.

Amount Settled

If a formula is maintained for charge calculation at the product level, the system calculates the charge on the amount being disbursed using the formula. The same is then displayed in the here.

Exch Rate and Settle Ccy Equiv

This information is applicable if the Mode Currency is different from the Lease Currency. The exchange rate that is defaulted from the Standard Exchange Rate Maintenance is used to convert the charge amount to the Lease Currency equivalent.

7.1.6 Capturing the Advice Related Details

You can view the advices defaulted which also includes the Payment Message in the ‘Advices’ screen. To invoke this screen, click ‘Advices’ button on the ‘Manual Disbursement’ screen. You can also choose to suppress the messages as required .

You can opt to suppress the Payment Message defaulted in case you do not need a credit through swift message .

The deafulted details can be overriden at this stage and if the settlement mode is changed to anything other than CASA, the swift message is automatically suppressed.

System automatically supresses the payment message under the following conditions:

If the Transfer Type is chosen as blank i.e, neither Customer Transfer nor Bank Transfer and if the Receiver is a bank and the credit settlement account is a current account then the PAYMENT_MESSAGE becomes CREDIT_ADVICE by Swift (MT910).

7.1.7 Viewing the Swift Message Details

The swift message details are picked up from the Settlement Instructions maintenance and are displayed in the ‘Swift’ screen. To invoke this screen, click ‘Swift’ button on the ‘Manual Disbursement’ screen.

7.2 Authorizing a Manual Disbursement

After entering the details for manual disbursement in the ‘Manual Disbursement Input’ screen click Save icon to save the details.

To authorize the manual disbursement, click Authorize icon on the Application toolbar. The account authorization screen is displayed.

The Branch and Account number is defaulted and the Xref number is generated by the system. The following detail needs to be selected as required:

Message Generation

Check this box if you want swift messages to be generated either for the customer transfer or the bank transfer along with a cover. The generated message can be biewed in the messages browser. Even if the box is left unchecked you can go to messages browser at a later point of time and generate the message.

If the message generation fails for some reason, the account is authorized and you have to go to the browser to manually generate the swift message.

All other advices related to DSBR event are not generated at this point and you need to go to the message browser to do the same.

After the swift message has been generated, if the Lease account or the manual disbursement is reversed, no message is sent from CL.

Note

You cannot authorise a manual disbursement in the following cases:

7.3 Disbursing a Lease through ‘Auto’ Mode

If you select the disbursement mode as Auto, then the principle disbursement happens automatically. During default, the system populates one schedule for the value date which gets executed if you save a lease account. If you define multiple schedules, then schedules get executed during the batch disbursement.

Note

Reversal of Disbursement is not allowed after a complete disbursement.

7.3.1 Processing for Down Payment

Processing for down payments is as follows:

For Financial Lease

Every Disbursement collects Down Payment amount and the proportion and for every schedule down payment is computed based on the amount financed and total down payment. If it is a single disbursement, then total down payment is collected along with disbursement. If it is multiple disbursements, then down payments are collected for every disbursement in proportion with amount disbursed.

Note

For Operational Lease

Here, the down payment is collected as one time payment for lease. The entire down payment is towards income and is collected on account creation and not on disbursement as operational lease do not have any disbursement.

System populates one schedule for down payment with schedule date as value date and the amount as down payment amount.