3. Maintenance

3.1 Introduction

Before you begin using the Microfinance module, you must maintain the following information in the system:

This chapter contains the following sections:

3.2 Branch Parameters Maintenance

This section contains the following topics:

3.2.1 Maintaining Branch Parameters

You can maintain branch parameters using the ‘MFI – Branch Parameters’ screen. You can invoke this screen by typing ‘MFDBRPMT’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Branch parameters include the following:

Branch Details

Branch Code

Specify a valid code of the branch for which the parameters need to be maintained. The adjoining option list displays all valid branch codes maintained in the system. You can select the appropriate one.

Branch Name

The system displays the branch name corresponding to the Branch Code.

Processing

Process Till Next Working Day – 1

This specification will determine the day on which automatic events such accrual, liquidation etc. falling due on a holiday, should be processed. If you select this option, events scheduled for a holiday will be processed on the last working day before the holiday.

Example

Assume that the current system date is 15th May ’05. Further, 16th and 17th are holidays. If you select ‘Process Till Next Working Day – 1’, when you execute the batch program during EOD of 15th May, the events due on 16th and 17th will also be processed.

If you do not select this option, processing will be done upto the system date i.e. the current date. The automatic events due on a holiday will be processed as part of the batch program run at BOD on the next working day after the holiday.

Consider the example discussed above, if you do not check this option, the events due on 16th and 17th will be processed as part of BOD operations on 18th May ’05, which the next working day after the holidays.

Center Hierarchy

Check this box to indicate that the branch hierarchy belongs to the center.

Office Type

Specify a valid office type of the branch. The adjoining option list displays all valid office types maintained in the system. You can select the appropriate one.

Note that this field displays office types maintained in the system using the ‘Office Type Maintenance’ screen.

Bulk Savings Txn Code

Specify a valid transaction code to be used while processing accounting entries from the Bulk Savings Deposit / Withdrawal. The adjoining option list displays all valid bulk savings transaction codes maintained in the system. You can select the appropriate one.

Bulk Savings Offset GL

Specify a valid Offset GL to which the savings deposit / withdrawal entries should be offset.

Note that this GL should be the same GL that was used when the field officer was issued an advance to be disbursed to a group of members.

Netting

Specify the netting preference for posting entries during Accrual, Liquidation and Status Change.

If you opt to net, the system posts a single consolidated entry for a GL and Currency combination. If you do not select this option, entries are posted individually for each account.

The GL Netting Status Change option can also be used to indicate instalment level status change.

The Netting of Notices Across Accounts can be used to indicate that for or all accounts for which the payments falls due on a particular date, the requests for invoice generation should be consolidated.

The loan accounts for which the reminder or demand note should be sent is tracked based on the status of the account. The SDE ‘Next Schedule Date’ is set up to arrive at how many number of days in advance the payment notice should be generated. Based on the status of the loan account, the corresponding payment invoice format is set up.

The Auto Allocate Part Payment option can be used if you want to do a partial payment through auto allocation. For accounts which are marked for manual allocation of partial amount the payment can be done in bulk using the ‘Consumer Lending – Bulk Payments’ screen.

For more details on Bulk payments refer section ‘Bulk Payments’ in the ‘Operations’ chapter of Retail Lending module.

Statement

The settlement accounts for processing lending transactions need to be specified here. Specify the Bridge GL/Account to be used for the settlement of the debit and credit legs of transactions that would be processed at your branch. You can select the appropriate accounts from the adjoining option lists.

Intraday Jobs

Intraday Accrual

Check this box to indicate that intraday accrual is allowed.

Intraday Job Interval

Specify the intraday job interval number.

Num Parallel Jobs

Specify the number of parallel database jobs to be run as part of End of Day Batch.

Auto Generation

Account Auto Generated

You can select this option for automatic generation of account numbers. The system generates the account numbers automatically when you create customer accounts through the ‘Account Details’ screen. If this option is not checked, you have to capture the account number yourself.

Account Mask

Accounting Mask Required and Account Mask

To maintain uniformity in the account numbers generated/captured across a branch, you can specify a format/mask for account numbers. If you specify that account numbers should conform to a specific format, you must specify the mask in the ‘Account Mask’ field.

Example

You may want the account numbers of your branch to be a combination of:

The account mask in this case would be: @ (BRN)@(PROD)@(CCY)@(SEQ:5)

An example of an account number conforming to the above mask would be DOC3ROLUSD60021.

If you opt for auto generation of account numbers but do not specify a mask, the generated number will, by default, conform to the following format:

An example of an account conforming to the above format is ‘DOCVSIM040960021’ where:

Also, if you maintain an account mask but do not opt to auto generate the account numbers, then, during account capture you have to conform to the account mask maintained for the branch. If the account is not as per the mask, the system displays an error message.

User Reference

User Reference number in Msgs

Check this box to indicate that the User Reference Number provided in the account screen has to be used in Tag 20 of MT103 and Tag 21 of MT202. If the box is unchecked, the loan account number will be used instead of the User Ref no.

Auto Gen User Reference

Check this box to indicate that system should auto generate user ref no during account creation.

3.2.2 Capturing User Defined Field Details

You can associate values to all the User Defined fields created and attached to the ‘MF – Branch Parameters’ screen. You can view a list of User Defined fields associated with it by clicking the ‘Fields’ button.

For more details on how to create user Defined fields, refer chapter ‘Creating custom fields in Oracle FLEXCUBE’ in the User Defined Fields User Manual under Modularity.

3.3 Office Types Maintenance

This section contains the following topics:

3.3.1 Maintaining Office Types

You can maintain different office types of a bank using the ‘Office Type Maintenance’ screen. You can invoke this screen by typing ‘MFDOFTYP’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Here you can capture the following details:

Office Type

Specify the office type of the bank. Example: Head Office.

Office Description

Provide a brief description of the office type.

Level

Select the level of the office type from the adjoining drop-down list.

3.3.2 Viewing Office Type Summary

You can view a summary of all office types created using the ‘Office Types Summary’ screen. You can invoke this screen by typing ‘MFSOFTYP’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

You can query on records based on any or all of the following criteria:

Click ‘Search’ button. The system identifies all records satisfying the specified criteria and displays the following details for each one of them:

3.4 Capturing Center Details

This section contains the following topics:

You can capture the details of the center using the ‘Microfinance Centre Definition’ screen. You can invoke this screen by typing ‘MFDCENTR’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Here you need to specify the following details.

Center Code

The Center Code is automatically generated by the system.

User Defined Center Code

Specify a unique user defined center code.

Center Name

Specify the center name.

Center CIF ID

Specify the center CIF ID which is used for creation of accounts.

Account Officer

Specify the account officer who is responsible for managing center. The adjoining option list displays all valid account officers maintained in the system. You can choose the appropriate one.

Center Branch

Specify the code used to identify the center branch. The adjoining option list displays all valid center branches maintained in the system. You can choose the appropriate one.

Source Code

Specify the source code, which is used to transfer data from one system to another.

Source Reference

Specify the source reference which is used to link the old and new systems.

MF Joining Date

Specify the center creation date by using the adjoining calendar.

3.4.1 Defining Center Details

You can capture the following center details in this tab.

Center Formed By

Specify the account officer, who formed the center. The adjoining option list displays all valid account officers maintained in the system. You can choose the appropriate one.

Demographic Code

Specify the demographic code. The adjoining option list displays all valid demographic codes maintained in the system. You can choose the appropriate one.

Detail

Specify a brief description associated with the demographic code. You can specify the values, if it is not maintained in ‘Demographics Maintenance’ screen. You can also select the values from LOV, if the values for Demographic Code are maintained in ‘Demographics Maintenance’ screen.

Note

You can create only savings accounts for the center.

3.4.2 Defining Center Office Bearers Details

You can assign clients to center titles.

Here you need to specify the following details.

Position

Specify the position assigned to client for a center. The adjoining option list displays all valid positions maintained in the system. You can choose the appropriate one.

Position Name

The system displays the name of the position.

Customer No

Specify the Customer ID. The adjoining option list displays all valid customer IDs maintained in the system. You can choose the appropriate one.

Customer Name

The system displays the name of the customer.

3.4.3 Defining Comments Detail

You can define unique comments for a center.

Here you need to specify the following details.

Comment Date

Specify the comment date by using the adjoining calendar.

Comments

Specify the comments against a specific group.

3.4.4 Viewing the Center Change History

Click ‘Center Change History’ button in the ‘Microfinance Center Definition’ screen to invoke the ‘Center Change History’ screen.

Here you can view the following details.

Change Date

The system displays the modification date of the center.

Change Sequence Number

The system displays the modification sequence number of the center.

Change Type

The system displays the changes made to the center.

Old Value

The system displays the value before modification.

New Value

The system displays the new modified value.

3.4.5 Viewing Meeting Details

Click ‘Meeting Details’ button in the ‘Microfinance Center Definition’ screen to invoke the ‘Meeting Details’ screen.

Here you can view the following details.

Meeting Code

The system displays a unique meeting code.

Start Date

The system displays the start date of the meeting.

End Date

The system displays the end date of the meeting.

Details

Click ‘Details’ button to view meeting details for center.

In the ‘Meeting Schedule Definition’ screen, specify the following information:

Meeting Code

The system generates the meeting code automatically when you create a new record with process code ‘MTSH’

Type

Select the type of meeting from the adjoining drop-down list. The options available are:

Meeting Of

Specify the meeting schedule based on the type selected viz Group, Center and Client from the option list.

Meeting Hours

Select the hours for the meeting for the adjoining drop-down list.

Meeting Minutes

Select the minutes for the meeting for the adjoining drop-down list.

Number of Schedules

Specify the number of meeting schedules.

Unit

Select the unit of the meeting from the adjoining drop-down list. The options available are:

Frequency

Specify the frequency of the meeting.

Due Date On

Specify the due date of the meeting. This option is enabled only if you maintain ‘Monthly’ in the ‘Unit’ field.

On Holiday

Select the day on which meeting can be scheduled from the adjoining drop-down list. The options available are:

Individual meeting schedule cannot be maintained for a client, which is a part of a group. The system will validate this before processing.

If the meeting schedule falls on a holiday, you can define whether to hold it on the same day or shift to the next working day. This applies to all holidays declared by the HO and other offices.

Location

Specify the location code of the meeting. The adjoining option list displays all valid location codes maintained in the system. You can choose the appropriate one.

Description

Specify a brief description associated with the location.

VAMI Action

Select the VAMI action on change in schedule from the adjoining drop-down list. The options available are:

Start Date

Specify the date on which the meeting schedule should begin by using the adjoining calendar.

Last Meeting Date

The system displays the date based on the number of schedules and frequency selected.

Meeting Time

You can specify the meeting time details as follows:

Generated Date

The system displays the date based on the start date, number of schedules, and frequency selected.

Actual Meeting Date

Specify the latest meeting schedule date which is in effect by using the adjoining calendar.

Meeting Status

Select the current status of the meeting from the adjoining drop-down list. The options available are:

Meeting Phase

Specify the meeting phase. The adjoining option list displays all valid meeting phases maintained in the system. You can choose the appropriate one.

Comments

Specify the comments on the meeting.

Hours

Select the hour of the meeting from the adjoining drop-down list.

Minutes

Select the minutes of the meeting from the adjoining drop-down list.

Attendance Expected

Specify the expected attendance on meeting.

The system will default this value as Group Strength for the group. However, you may modify it at the group level.

Attendance

Specify the number of clients who attended the meeting.

3.4.6 Viewing Group

Click ‘Groups’ button in the ‘Microfinance Center Definition’ screen to invoke the ‘Groups’ screen. In this screen, you can view current and old groups attached to the center.

Here you can view the following details.

Current Groups

Group ID

The system displays the group ID associated with this center.

Member Since

The system displays the date, when the center was associated with this group.

Old Groups

Group ID

The system displays the group ID associated with this center.

Group Change Sequence Number

The system displays the group change sequence number.

Member Since

The system displays the date, when the group was associated with this center.

Member Till

The system displays the date, when the group was removed from the center.

3.4.7 Viewing Center Definition Summary

You can view a summary of all center definition using the ‘Center Definition Summary’ screen. You can invoke this screen by typing ‘MFSCENTR’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

You can query on records based on any or all of the following criteria:

Click ‘Search’ button. The system identifies all records satisfying the specified criteria and displays the following details for each one of them:

3.5 Group Types Maintenance

This section contains the following topics:

3.5.1 Maintaining Group Types

You can maintain group types using the ‘Group Type Maintenance’ screen. You can invoke this screen by typing ‘MFDGRTYP’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Here you can capture the following details:

Group Type

Specify the group type being maintained in the system.

Group Description

Provide a brief description of the group.

Maximum Members Allowed

Specify the maximum number of members allowed in this group.

Minimum Members Required

Specify the minimum number of members required to form the group.

Group Category

Indicate the category of the group that your are maintaining. You can select one of the following options:

Gender Type

Indicate who can be group members with respect to gender. You can select one of the following options:

3.5.2 Viewing Group Type Summary

You can view a summary of all group types using the ‘Group Type Summary’ screen. You can invoke this screen by typing ‘MFSGRTYP’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

You can query on records based on any or all of the following criteria:

Click ‘Search’ button. The system identifies all records satisfying the specified criteria and displays the following details for each one of them:

3.6 Capturing Group Details

This section contains the following topics:

You can capture the details of the group using the ‘Microfinance Group Definition’ screen. You can invoke this screen by typing ‘MFDGROUP’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Here you need to specify the following details.

Group Code

The group code is automatically generated by the system.

User Defined Group Code

Specify a unique user defined group code.

Account Officer

Specify the account officer who is responsible for managing group. The adjoining option list displays all valid account officers maintained in the system. You can choose the appropriate one.

Group Branch

Specify the code used to identify the group branch. The adjoining option list displays all valid group branches maintained in the system. You can choose the appropriate one.

Group Name

Specify the name of the group.

Center Code

Specify the center code. The adjoining option list displays all valid center codes maintained in the system. You can choose the appropriate one.

Group CIF ID

Specify the group CIF ID, which is used to identify the group as an individual and also to apply loans at group level.

Blacklisted

Check this box to indicate that the group is blacklisted.

Source Code

Specify the source code, which is used to transfer data from one system to another.

Source Reference

Specify the source reference which is used to link the old and new systems.

Group Narrative

Specify the remarks of the group.

Blacklisted Count

The system displays the number of times the group was blacklisted.

3.6.1 Defining Group Details

The following details need to be maintained for a Group.

Group Type

Specify the group type. The adjoining option list displays all valid group types maintained in the system. You can choose the appropriate one.

Group Formed By

Specify the account officer, who formed the group. The adjoining option list displays all valid account officers maintained in the system. You can choose the appropriate one.

Group Formed On

Specify the date on which the group was formed by using the adjoining calendar.

Number of Group Members

The system displays the number of group members.

Maximum Members Allowed

The system displays the maximum number of members allowed for a group.

Minimum Members Required

The system displays the minimum number of members required for a group.

Demographic Code

Specify the demographic code. The adjoining option list displays all valid demographic codes maintained in the system. You can choose the appropriate one.

Description

Specify a brief description associated with the demographic code. You can specify the values, if it is not maintained in ‘Demographics Maintenance’ screen. You can also select the values from LOV, if the values for Demographic Code are maintained in ‘Demographics Maintenance’ screen.

Training

The system displays the training code conducted for a group.

Trained On

The system displays the date on which the training was conducted.

3.6.2 Defining Group Members Details

You can assign group members to one or more positions.

Here you need to specify the following details.

Current Members

Customer Number

Specify the customer Number. The adjoining option list displays all valid customer numbers maintained in the system. You can choose the appropriate one.

Member Since

Specify the date when the member was created by using the adjoining calendar.

Position

Specify the position assigned for a group member. The adjoining option list displays all valid positions maintained in the system. You can choose the appropriate one.

Number of Loans

The system displays the number of total active loans available by a group member.

Total Loan Amount in LCY

The system displays the total active loan amount in local currency.

Total Due Amount in LCY

The system displays the total due loan amount in local currency.

Local Currency

The system displays the local currency.

Total Savings Balance in LCY

The system displays the total savings balance in local currency.

Total Deposit Balance in LCY

The system displays the total deposit balance in local currency.

Reason for Removal

Specify the reason for removal of members from the group.

Mark for Removal

Check this box to remove member from the group.

Old Members

Member Change Sequence Number

The system displays the sequence number of the member.

Client ID

The system displays the client ID.

Member Since

The system displays the date on which the member was created.

Member Till

The system displays the date on which the member was removed.

Reason for Removal

The system displays the reason for removal of members from the group.

3.6.3 Defining Comments Details

You can specify unique comments defined for a group.

Here you need to specify the following details.

Comment Date

Specify the comment date by using the adjoining calendar.

Comments

Specify the comments against a specific group.

3.6.4 Viewing Meeting Details

Click ‘Meeting Details’ button in the ‘Microfinance Group Definition’ screen to invoke the ‘Meeting Details’ screen.

Here you can view the following details.

Meeting Code

The system displays a unique meeting code.

Start Date

The system displays the start date of the meeting.

End Date

The system displays the end date of the meeting.

Details

Click ‘Details’ button to view meeting details for group. The ‘Meeting Schedule Definition’ screen is invoked.

3.6.5 Viewing Loans/Accounts

Click ‘Loans Accounts’ button in the ‘Microfinance Group Definition’ screen to invoke the ‘Loans Accounts’ screen. In this screen, you can view all the loans and accounts received by a group.

Here you can view the following details.

Loan Details

Loan Number

The system displays the loan reference number of the group.

Value Date

The system displays the date on which the loan was received.

Amount

The system displays the loan amount.

Currency

The system displays the loan amount currency.

Maturity

The system displays the date on which the loan matures.

Total Amount Due

The system displays the due loan amount.

Total Amount Paid Date

The system displays the date on which the total amount is paid.

Status

The system displays the status of the loan.

Account Details

Account

The system displays the account number of the group.

CIF ID

The system displays the CIF ID.

Balance

The system displays the account balance.

Currency

The system displays the account currency.

Opening Date

The system displays the date on which the account was opened.

Closed Date

The system displays the date on which the account was closed.

Status

The system displays the status of the account.

RD/TD

Account

The system displays the account number.

CIF ID

The system displays the CIF ID.

Balance

The system displays the account balance.

Currency

The system displays the account currency.

Opening Date

The system displays the date on which the account was opened.

Closed Date

The system displays the date on which the account was closed.

Status

The system displays the status of the account.

3.6.6 Viewing the Group Changes History

Click ‘Group Changes History’ button in the ‘Microfinance Group Definition’ screen to invoke the ‘Group Changes History’ screen.

 

Here you can view the following details.

Change Date

The system displays the modification date of the group.

Change Sequence Number

The system displays the modification sequence number of the group.

Change Type

The system displays the changes made to the group.

Old Value

The system displays the value before modification.

New Value

The system displays the new modified value.

3.6.7 Viewing Group Definition Summary

You can view a summary of all group definition using the ‘Group Definition Summary’ screen. You can invoke this screen by typing ‘MFSGROUP’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

You can query on records based on any or all of the following criteria:

Click ‘Search’ button. The system identifies all records satisfying the specified criteria and displays the following details for each one of them:

3.7 Defining Meeting Schedule

You can invoke the ‘Meeting Schedule Definition’ screen by typing ‘MFDMTSCH’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Here you need to specify the following details.

Meeting Code

The system generates the meeting code automatically when you create a new record with process code ‘MTSH’.

Type

Select the type of meeting from the adjoining drop-down list. The options available are:

Meeting of

Specify the meeting schedule based on the type selected viz Group, Center and Client from the option list.

Cascade Changes to Loans and Deposit

Check this box to cascade meeting schedule to loans and deposits.

During End of Day (EOD), VAMI is triggered automatically only if Cascade Change to loans and deposits is enabled at ‘Meeting Schedule Definition’ screen and if Default from meeting schedule is enabled at product level.

Meeting Hours

Select the hours for the meeting for the adjoining drop-down list.

Meeting Minutes

Select the minutes for the meeting for the adjoining drop-down list.

Number of Schedules

Specify the number of meeting schedules.

Unit

Select the unit of the meeting from the adjoining drop-down list. The options available are:

Frequency

Specify the frequency of the meeting.

Due Date On

Specify the due date of the meeting. This option is enabled only if you maintain ‘Monthly’ in the ‘Unit’ field.

On Holiday

Select the day on which meeting can be scheduled from the adjoining drop-down list. The options available are:

Individual meeting schedule cannot be maintained for a client, which is a part of a group. The system will validate this before processing.

If the meeting schedule falls on a holiday, you can define whether to hold it on the same day or shift to the next working day. This applies to all holidays declared by the HO and other offices.

Location

Specify the location code of the meeting. The adjoining option list displays all valid location codes maintained in the system. You can choose the appropriate one.

Description

Specify a brief description associated with the location.

VAMI Action

Select the VAMI action on change in schedule from the adjoining drop-down list. The options available are:

Start Date

Specify the date on which the meeting schedule should begin by using the adjoining calendar.

Last Meeting Date

The system displays the date based on the number of schedules and frequency selected.

Meeting Time

You can specify the meeting time details as follows:

Generated Date

The system displays the date based on the start date, number of schedules and frequency selected.

Actual Meeting Date

Specify the latest meeting schedule date which is in effect by using the adjoining calendar.

Meeting Status

Select the current status of the meeting from the adjoining drop-down list. The options available are:

Cascade Status

Select the cascade status from the adjoining drop-down list. The options available are:

Meeting Phase

Specify the meeting phase. The adjoining option list displays all valid meeting phases maintained in the system. You can choose the appropriate one.

Comments

Specify the comments on the meeting.

Hours

Select the hour of the meeting from the adjoining drop-down list.

Minutes

Select the minutes of the meeting from the adjoining drop-down list.

Attendance Expected

Specify the expected attendance on meeting.

The system will default this value as Group Strength for the group. However, you may modify it at the group level.

Attendance

Specify the number of clients who attended the meeting.

3.8 Demographic Maintenance

This section contains the following sections:

3.8.1 Maintaining Demographics

You can maintain demographics using the ‘Demographics Maintenance’ screen. You can invoke this screen by typing ‘MFDDEMOG’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Here you can capture the following details:

Demographic Code

Specify a code for the demography being maintained in the system. Example: State.

Demographic Description

Provide a brief description of the demography.

Applicable For

You can apply the demographic codes to microfinance group, center or both. Choose the appropriate value from the list:

Sequence

Specify the order in which the Demographic Code needs to appear on screen.

Allow Free Text

Check this box to indicate that no validation of values entered under ‘Values’ needs to be performed while saving the record.

Values

Specify the possible values for the Demographics. These values will be displayed in screens where Demographic Code would be used.

3.8.2 Viewing Demographics Summary

You can view a summary of all demographics maintained in the system using the ‘Group Type Summary’ screen. You can invoke this screen by typing ‘MFSDEMOG’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

You can query on records based on any or all of the following criteria:

Click ‘Search’ button. The system identifies all records satisfying the specified criteria and displays the following details for each one of them:

3.9 Type Codes Maintenance

This section contains the following topics:

3.9.1 Maintaining Type Codes

You can maintain different type codes using the ‘Type Code’ screen. You can invoke this screen by typing ‘MFDCOMMT’ in the field at the top right corner of the application tool bar and clicking on the adjoining arrow button.

Here you can capture the following details:

Type

Select a type from the drop down list. The following values are available in this field:

Code

Specify a type code being maintained.

Description

Provide a brief description of the training type.

3.9.2 Viewing Type Code Summary

You can view a summary of type codes maintained in the system using the ‘Type Code Summary’ screen. You can invoke this screen by typing ‘MFSCOMMT’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

You can query on records based on any or all of the following criteria:

Click ‘Search’ button. The system identifies all records satisfying the specified criteria and displays the following details for each one of them:

3.10 Maintaining Checklists

You can maintain a microfinance checklist to be verified during customer creation using the ‘Microfinance Checklist Maintenance’ screen. You can invoke this screen by typing ‘MFDACLMT’ in the field at the top right corner of the application tool bar and clicking on the adjoining arrow button.

Here you can capture the following details:

Action

Specify a code for the activity for which a check list is being maintained in the system. Example: Pending Approval, Approval, etc.

Function ID

Specify a valid Function ID to which the checklist is applicable. The adjoining option list displays all valid Function IDs maintained in the system. You can select the appropriate one.

Checklist Items

Here you can define the checklist items.

Sl No

The system displays the serial number of the checklist items.

Item Name

Specify the checklist item name. Example: Proof of identity, address proof, etc.

3.11 Training Details Maintenance

This section contains the following topics:

3.11.1 Maintaining Training Details

You can maintain training details using the ‘Training Details Maintenance’ screen. You can invoke this screen by typing ‘MFDTRMNT’ in the field at the top right corner of the application tool bar and clicking on the adjoining arrow button.

Here you can capture the following details:

Training Code

Specify a code for the training type being maintained. The adjoining option list displays all valid training types maintained in the system. You can select the appropriate one.

Note that this field displays training types maintained in the system using the ‘Training Type Maintenance’ screen.

Date

Specify the date of training.

Entity Name

Select the type of entity to which the training would be imparted from the adjoining drop-down list. The available options are:

Entity Code

Specify a valid code for the entity types ‘Center’ and ‘Group’. The adjoining option list displays all valid entity codes maintained in the system. You can select the appropriate one.

Note that for ‘Individual’ entity type, the system defaults the code as ‘CIF’.

Actual CIF Details

Here you can capture the CIF details.

Sl No

Specify the serial number. Example: 1, 2, 3, etc.

CIF IDs

Specify the IDs of the CIF members who attended the training.

3.11.2 Viewing Training Details Summary

You can view a summary of trainings using the ‘Training Details Summary’ screen. You can invoke this screen by typing ‘MFSTRMNT’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

You can query on records based on any or all of the following criteria:

Click ‘Search’ button. The system identifies all records satisfying the specified criteria and displays the following details for each one of them: