7. FCY Cheques under Cash Letter Arrangement

7.1 Introduction

This chapter contains the following sections:

Note

Collateralization is not applicable for FCY cheques on cash letter basis.

7.2 FCY Cheques under Cash Letter

This section contains the following topics:

7.2.1 Creating FCY Cheques under Cash Letter

You can capture the details of outward foreign currency cheques under cash letter basis using ‘Retail Bills- Cash Letter Contract Details’ screen. You can also amend an existing cash letter contract using this screen.

To invoke this screen, type ‘RBDFCUCL’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Instrument Code

Specify the instrument code. The option list displays all valid instrument codes associated with the product type ‘FCY Cheques under Cash Letter’. Select the appropriate one.

Instrument Description

Based on the instrument code selected, the system displays the description.

Product Code

Specify a valid product code of the product type associated with the selected instrument code. The option list displays the product codes of product type ‘FCY Cheques under Cash Letter’.

Product Description

The system displays the description of the product.

Contract Reference Number

The system generates and displays a unique contract reference number. This reference number is used in all accounting entries and transactions related to this contract. It is a combination of 3-digit branch code, 4-char product code, 5-digit Julian date and a 4-digit serial number

User Reference Number

By default the system displays the contract reference number. However, you can modify this and specify a user unique reference number.

External Reference Number

If the contract was created by en external system and later uploaded into Oracle FLEXCUBE, then the system displays the reference number used by the external system in this field. If it is a contract created directly in Oracle FLEXCUBE, the contract reference number will get defaulted here.

Batch Reference Number

Specify the batch reference number. This is applicable if the instrument needs to be added to a batch which is already booked and authorized. The option list displays all authorized batch reference numbers. This is only for information.

Batch Seq No

The system displays the batch sequence number generated for contracts booked through Bulk Processing.

Cash Letter Reference Number

After cash letter generation, the system displays the reference number of the cash letter under which the instrument has been sent to the collecting bank.

Counterparty Details

Counterparty Identification

Specify the customer number of the party who submitted the instrument. The option list displays all valid and open customer numbers maintained in the system. Select the appropriate one.

Counterparty Name

Based on the counterparty identification selected, the system displays the name of the counterparty.

Counterparty Account Number

Specify the customer account number. If Counterparty is provided, the option list displays all the authorized customer accounts of the Counterparty selected. If Counterparty is not provided, the option list displays all the authorized customer account numbers.

Account Branch

Based on the Counterparty Account Number selected, the system displays the account branch code.

Instrument Details

Instrument Number

Specify the instrument reference number. For FCY cheques under cash letter, you need to specify the cheque number.

Instrument Date

Specify the date of the instrument. Instrument date should not be greater than the system date and should not be lesser than the Stale days of the Instrument Code. If so, the system displays an appropriate error message when you save the record or navigate to a subsystem on the screen.

Currency

Specify the currency of the instrument. The option list displays only those currencies maintained at Branch Parameters - Float Days.

Amount

Specify the amount for which the instrument was issued.

LCY Amount

The system displays the amount in terms of local currency when you save the record or navigate to a subsystem on the screen.

Nostro Details

Nostro Account

System defaults the Nostro account based on the currency selected above. You may select a different Nostro account from the option list. The option list displays all Nostro accounts linked to the selected currency in ‘Float Days’ tab of the ‘Retail Bills Branch Parameters Maintenance’ screen.

Account Branch

The system displays the account branch of the Nostro Account.

Collecting Bank CIF

The system displays the CIF of the Nostro Account.

Collecting Bank Name

The system displays the name of the collecting bank.

Additional Details

Booking Date

The system displays the current date as the booking date of the instrument.

Value Date (Bank)

This is the date on which the proceeds received in Nostro account will be credited to an intermediary GL before crediting customer account. This will be calculated based on the bank float days maintained for the currency in branch parameter. The system displays this date when you save a record or navigate to a subsystem on the screen.

Value Date (Customer)

The system displays the date based on the customer float days defined in Branch Parameters for the Instrument Currency when you save a record or navigate to a subsystem on the screen. You can may modify the date, however, the system will provide an override. Value Date (Customer) should not be earlier than the Value Date (Bank).

Note

The Value Date (Customer) will be calculated as the Booking date + Bank Float Days + Customer Float Days.

Other Party Name

Specify the name of the other party.

Drawee Bank Name

Specify the name of the bank on which the cheque is drawn.

Auto Liquidation

Check this box to indicate that the instrument should be automatically liquidated on value date (customer). This box remains checked by default. However, you can uncheck the box as per your requirement. The system displays an override message when you save the record or navigate to a subsystem on the screen.

Internal Remarks

Specify your remarks, if any.

Finance

Financing

The drop-down list displays the following options:

The system displays whether the instrument is eligible for financing or not. If the instrument is eligible for financing, the system displays ‘Eligible’. If the instrument needs to be financed, you may change this to ‘Financed’. If the instrument is not eligible for financing, then you cannot change this.

Margin%

Specify the margin percentage only if Financed is chosen in Financing drop-down. Valid values are 0 to 100.

Track Limit

Check this box to enable tracking of counterparty limit for a financed instrument. This box remains checked by default. However, you can uncheck the box as per your requirement. The system displays an override message when you save the record.

Track Limit is required only for instruments that are financed. If an instrument is not financed, the system automatically unchecks Track Limit and displays an override message.

Credit Line

Select the credit line from the adjoining option list. The list displays all the credit lines which belong to the Counterparty. Credit line is provided only for financed instruments with track limit. If the financed instrument is without track limit, then the system displays an error message when you save the record or navigate to a subsystem on the screen.

You can click the button ‘Available Limit’ to view the limit availability for Counterparty Credit Line.

Other party limit and drawer-drawee limit are not applicable for FCY cheques under cash letter.

Discount Amount

The system displays the discount amount. This amount is arrived at by deducting the margin amount from the instrument amount. This is calculated based on the margin percentage specified above.

The system triggers DISP event on save of the above information and creates a loan contract in CL module for the financed amount. The system displays the loan account number in the Loan Preferences screen.

7.2.2 Advices

You can view the details of advices generated for the cash letter contract in ‘Advices’ screen. Click ‘Advices’ button on of ‘Retail Bills - Cash Letter Contract Details’ screen to invoke this screen.

You can view the following details of the advices:

7.2.3 Events

Click ‘Events’ button in the ‘Retail Bills - Cash Letter Contract Details’ screen and invoke the ‘Events’ screen. The details of events, that have already taken place on the contract, will be displayed along with pending events. The date on which the event took place will also be displayed.

Click ‘Accounting Entries’ button to view the accounting entries for the event. Click ‘Message’ button to view the messages applicable to the event.

For further details on this screen, refer to the User Defined Events user manual.

7.2.4 Settlements

The Settlement details for a contract or deal get defaulted based on the maintenance of settlement instructions for the Customer/BIC code involved in the transaction. To invoke the ‘Settlement Details’ screen, click ‘Settlement’ button on the ‘Retail Bills - Cash Letter Contract Details’ screen.

For further details on this screen, refer to the section ‘Processing Settlements’ in Settlements user manual.

7.2.5 Charges

The charge details pertaining to the contract are specified in the ‘Charge Details’ screen. You can invoke this screen by clicking ‘Charges’ button on the ‘Retail Bills - Cash Letter Contract Details’ screen.

For further details on this screen, refer to the section ‘Processing Charges’ in Charges and Fees user manual.

7.2.6 MIS

You can view and capture the MIS details in ‘MIS’ screen. Click ‘MIS’ button to invoke this screen.

For further details on this screen, refer to the section ‘Defining MIS Details for a Customer, Account Class, Account, Product, and Contract’ in MIS user manual.

7.2.7 Loan Preferences

You can capture the preferences for the loan in ‘Loan Preferences’ screen. Click ‘Loan Preferences’ button to invoke this screen.

Specify the following details:

Contract Reference

The system displays the retail bills contract reference number.

Contract Currency

The system displays the contract currency code.

Latest ESN

The system displays the latest event sequence number of the contract.

Product

The system displays the retail lending product code with which the loan account is associated.

Product Description

The system displays the description of the retail lending product.

Counterparty

The system displays the customer number of the counterparty.

Currency

The system displays the currency of the loan.

Tenor

The system displays the tenor of the loan account.

Units

The system displays the units of tenor. In case of retail bills, the tenor unit is always ‘D’.

Loan Contract Reference Number

The system displays the reference number of the loan contract.

Rate

Rate Code

Specify the rate code. You can select one of the following rate codes.

Exchange Rate

The system displays the default exchange rate of the product. However, you can change it.

Rate Type

The system displays the default rate type of the product. However, you can change it.

Maximum

The system displays the maximum value of exchange rate maintained for the retail bills product. You cannot change this.

Minimum

The system displays the minimum value of exchange rate maintained for the retail bills product. You cannot change this.

Payment Mode

The system displays the mode of payment of the loan. The default value is ‘ACC’.

Loan Value Date

The system displays the effective date of the loan.

Maturity Date

The system displays the maturity date of the loan. This is the payment due date of the retail bills contract.

User Defined Element ID

Specify the user defined element ID.

UDE Description

Based on the UDE ID selected, the system displays the description of the user defined element.

Rate as of

In case you choose the rate type as ‘Fixed’, you can specify the rate that should be used for computing the interest of the contract.

Usage

Select the instance at which the interest rate change is applied to the loan contracts in case of floating rate. You can select one of the following options:

UDE value

Specify the UDE value.

7.2.8 Available Limits

You can view Counterparty Limit details in ‘Available Limits’ screen. Click ‘Available Limits’ button to invoke this screen.

Other Party Overall Limit and Drawer/Drawee Limit is not applicable for FCY cheques under cash letter.

Once you have captured all the required details, save the contract. On saving the contract, the system triggers ‘Book’ event. If you have opted for financing, then the system initiates the creation of a loan account in CL module.

Limit utilization is done if Track Limit is selected. On authorisation, foreign cheque lodgement advice is generated.

7.2.9 Viewing Summary of FCY Cheques under Cash Letter

You can view a summary of FCY cheques under cash letter using ‘Retail Bills - Cash Letter Contract Summary’ screen. To invoke this screen, type ‘RBSFCUCL’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

7.3 Amending FCY Cheques under Cash Letter Contracts

You can amend the cash letter contracts using the ‘Retail Bills - Cash Letter Contract Detail’ screen itself. To invoke this screen, type ‘RBDFCUCL’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Open an existing contract and click ‘Unlock’ button. You will be allowed to edit the below fields:

All validations application during Contract Creation will be applicable for Amendment also.

LCY Amount – If Amount is amended, system will update the LCY amount when you save a record or navigate to a subsystem on a screen.

Amendment of Closed, Realized, Reversed cash letters is not allowed. Amendment of instruments prior to cash letter generation is allowed for editable fields except for amendment of amount in case of financed contracts. Amendment of contract between cash letter generation and cash letter realization is not allowed.

Amendment of contract post cash letter realization is allowed only for increase or decrease of contract amount. In case of decrease of contract amount for Financed Cheques, system liquidates the loan in CL. If the loan is already settled or closed (manually in CL module directly), then the Retail Bill module will not initiate the liquidation of CL loan account.

Amendment operation on the contract triggers 'AMND' event for FCY Check under Cash Letter. Each amendment creates a new version of the cash letter contract. 'CLAJ' event will be triggered for Cash Letter contract during decrease in instrument amount. CLAJ will not be fired during increase in instrument amount. Contingent entries will be fired at contract level for the increased amount.

7.4 Reversing FCY Cheques under Cash Letter Arrange­ment

Using ‘Retail Bills- Cash Letter Contract Details’ screen, you may reverse an FCY cheque under cash letter arrangement created in the system. A contract may be reversed in the following instances:

Reversal can be performed only on the same day of contract booking, before the instrument is dispatched. You need to manually ensure that the instrument has not been dispatched.

To invoke ‘Retail Bills- Cash Letter Contract Details’ screen, type ‘RBDFCUCL’ in the field at the top right corner of the application toolbar and click the adjoining arrow button. You may also invoke the summary screen and search for the contract that you need to reverse.

Once you have opened the contract, click ‘Reverse’ button to reverse it.

Note

In case of financed instrument, before reversing the contract, you need to ensure that the loan account associated with the instrument is reversed.

Once you click ‘Reverse’ button, the system validates the following parameters:

If the validations are successful, then the system reverses the contract updates the status of the contract as ‘Reversed’ and triggers the event ‘REVR’. The system will also reverse all the entries generated during the earlier events on the contract.

7.5 Generate Cash Letters

This section contains the following topics:

7.5.1 Generating Cash Letters

You can initiate generation of cash letters using ‘Retail Bills - Cash Letter Generation’ screen. Cash letter generation helps you dispatch foreign currency cheques under the cash letters. This process assigns cash letter references to the foreign currency cheque contracts created under the specified currency. Cash Letter includes the instruments booked on date and any pending instruments from previous date. Instrument status and/or location is updated based on the rule mapping for the Dispatch event defined at product maintenance. The system generates annexure containing the details of instruments to be dispatched. DISP event is trigged on the individual contract and CLGN event is triggered on the Cash letter contract. Cash Letter Annexure is generated.

To invoke this screen, type ‘RBDCLGEN’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Branch Code

Specify the branch code for which you need to generate the branch code. You can select the appropriate branch code from the option list.

Cash Letter Product Code

Specify the cash letter product code. You can select the appropriate one from the option list. The system displays the product codes created under the product type ‘cash letter product’ in the Retail Bills Product maintenance.

Product Description

Based on the cash letter product code selected, the system displays the description of the product.

Currency

Specify the currency for which the cash letter reference is being assigned. You can select the appropriate currency code from the option list. The option list displays only those currencies available in the ‘Float Days’ tab of ‘Retail Bills Branch Parameters Maintenance’ screen.

Nostro Account

On selecting the currency, system defaults the Nostro account. You can change the defaulted Nostro account by selecting another Nostro account linked to the above currency. The option list displays all valid currency codes linked to the above currency in ‘Float Days’ tab of ‘Retail Bills Branch Parameters Maintenance’ screen.

Collecting Bank Name

Based on the currency code selected, the system displays the name of the collecting bank.

Cash Letter Contract Reference Number

The system displays the cash letter contract reference number on choosing the Cash Letter Product code. This is a unique reference for each cash letter generation. It is a combination of 3-digit branch code, 4-char product code, 5-digit Julian date and a 4-digit serial number.

Cash Letter Reference Number

Specify the reference number of the cash letter under which the instruments will be processed.

Date

The system displays the current date as the date of cash letter generation.

Auto Liquidation

Check this box to enable automatic realization of the cash letter credit on the bank value date.

Once you have specified the above details, click ‘P’ button. The system identifies FCY cheques contracts booked for the selected currency and collecting bank that are due for dispatch through the following business rules.

The system displays all the contracts identified in a grid. If any instruments identified for cash letter generation and dispatch are to be removed from the lot, you can remove those records from the grid.

The following details are displayed:

Contract Reference Number

The system displays the contract reference number of the instrument under the selected cash letter.

Instrument Number

The system displays the instrument number of the FCY cheque.

Instrument Date

The system displays the date of the instrument.

Amount

The system displays the amount for which the instrument was drawn.

Internal Remarks

Specify your remarks, if any.

7.5.2 Viewing Summary of Cash Letter Generation

You can view a summary of cash letter generation using ‘Retail Bills - Cash Letter Generation Summary’ screen. To invoke this screen, type ‘RBSCLGEN’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

7.6 Finance FCY Cheques under Cash Lette

This section contains the following topics:

7.6.1 Financing FCY Cheques under Cash Letterr

A foreign currency cheque, which was not financed during its creation may be financed at a later stage using ‘Retail Bills - Cash Letter Financing Details’ screen. To invoke this screen, type ‘RBDFCFIN’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Contract Reference Number

Specify the reference number of the contract for which the financing details are being captured. The option list displays all valid contracts that are eligible for financing. You can select the appropriate contract reference number from the option list. The list provides all instruments which are not financed, not realized and instruments with 'Eligible' in Financing field.

Once you have specified the contract reference number, click ‘P’ button to populate the contract details in the remaining fields. The system displays the following information on clicking ‘P’ button:

Finance Details

You can specify the following finance details:

Financing

Financing can be Eligible or Financed only for Instruments Codes with Financing Allowed.

The drop-down list displays the following options:

When Financed is selected, the system displays the loan preferences details in the subsystem. You can modify UDE values in the loan preferences.

Margin %

Specify the margin percentage only if Financed is chosen in Financing drop-down. Valid values are 0 to 100.

Track Limit

Check this box to enable tracking of counterparty limit for a financed instrument. This box remains checked by default. However, you can uncheck the box as per your requirement. The system displays an override message when you save the record.

Track Limit is required only for instruments that are financed. If an instrument is not financed, the system automatically unchecks Track Limit and displays an override message.

Credit Line

Select the credit line from the adjoining option list. The list displays all the credit lines which belong to the Counterparty. Credit line is provided only for financed instruments with track limit. If the financed instrument is without track limit, then the system displays an error message when you save the record or navigate to a subsystem on the screen.

You can click the button ‘Available Limit’ to view the limit availability for Counterparty Credit Line.

Other party limit and drawer-drawee limit are not applicable for FCY cheques under cash letter.

Discount Amount

The system displays the discount amount. This amount is arrived at by deducting the margin amount from the instrument amount. This is calculated based on the margin percentage specified above.

The system triggers DISP event on save of the above information and creates a loan contract in CL module for the financed amount. The system displays the loan account number in the Loan Preferences screen.

7.6.2 Capturing Additional Details for Financing FCY Cheques under Cash Letter

For capturing additional details, an array of buttons are provided at the bottom of ‘Retail Bills - Cash Letter Financing Details’ screen. You can capture the following additional details for a cash letter financing contract:

For further details on these sub-systems, refer to the section 'Capturing Additional Details for FCY Cheques under Cash Letter' in this chapter.

Once you have specified the above details click ‘Save’ button. The system initiates creation of loan account in the CL module. The system also triggers the event DISC on the contract being financed.

7.6.3 Viewing Summary of Cash Letter Financing

You can view a summary of financing of FCY cheques under cash letter using ‘Retail Bills - Cash Letter Financing Summary’ screen. To invoke this screen, type ‘RBSFCFIN’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

7.7 Realize Cash Letter (Nostro)

This section contains the following topics:

7.7.1 Cash Letter (Nostro) Realization

You can realize the proceeds credited by a correspondent under the cash letter credit advice using ‘Retail Bills - Cash Letter Nostro Realization Details’ screen. The bank can park the proceeds to the suspense GL.

To invoke this screen, type ‘RBDCLREA’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Cash Letter Contract Reference Number

Specify the cash letter contract reference number for which you need to view the Nostro realization details. Select the appropriate contract reference number from the adjoining option list. The option list displays all the unrealized cash letter contract reference numbers based on currency, cash letter reference, cash letter contract reference, collecting bank and date.

Once you have selected the contract, click ‘P’ button to populate the details.

Cash Letter Reference

Based on the contract reference number selected, the system displays the cash letter reference number.

Currency

Based on the contract reference number selected, the system displays the currency code.

Amount

The system displays the amount booked under the cash letter.

Nostro Account

The system displays the Nostro account selected while creating the contract.

Account Branch

The system displays the branch of the Nostro account.

Collecting Bank Reference Number

Specify the reference number of the collecting bank.

Internal Remarks

Specify your remarks, if any.

Once you have captured the above details, click ‘Save’ button. The system triggers the event ‘CLQD’ on the cash letter.

7.7.2 Viewing Summary of Cash Letter Nostro Realization

You can view a summary of realization of FCY cheques under cash letter using ‘Retail Bills - Cash Letter Nostro Realization Summary’ screen. To invoke this screen, type ‘RBSCLREA’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

7.8 Dishonour FCY Cheques under Cash Letter

This section contains the following topics:

7.8.1 Dishonouring FCY Cheques under Cash Letter

In case of non-payment of an instrument, you can capture the details specific to the dishonour using ‘Retail Bills - Cash Letter Dishonour Details’ screen. To invoke this screen, type ‘RBDCLDIS’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Contract Reference Number

Specify the reference number of the cash letter contract that should be dishonoured. The option list displays all valid contracts for which CLQD event has been triggered. You can select the appropriate contract reference number from the option list.

Once you have specified the contract reference number, click ‘P’ button to populate the contract details in the remaining fields. The system displays the following information on clicking ‘P’ button:

Dishonour Details

Reason Code

Specify the reason code for dishonour. The option list displays all valid reason codes against which a cash letter can be dishonoured. You can select a reason code from the option list.

Reason

Based on the reason code selected, the system displays the detailed reason.

Date of Dishonour

Specify the date on which the cash letter was dishonoured.

Other Details

Other Bank Charges

Specify the charge amount claimed by the other bank during dishonour of the cash letter.

Other bank charges will not be recovered as part of this transaction. The value in this field is only for information.

The system triggers DISH event for dishonoured instruments and CDSH for Cash Letter contract. System debits the GL suspense account and credits the Nostro account. If the FCY check is financed, then the system liquidates the loan by debiting from customer account.

Note

When a loan is already settled or closed (manually in CL module directly), Retail Bill mod­ule will not initiate the liquidation of CL loan account.

Remarks

Specify your remarks, if any.

7.8.2 Capturing Additional Details for Dishonour of FCY Cheques under Cash Letter

For capturing additional details, an array of buttons are provided at the bottom of ‘Retail Bills - Cash Letter Dishonour Details’ screen. You can capture the following additional details for a cash letter contract:

For further details on these sub-systems, refer to the section 'Capturing Additional Details for FCY Cheques under Cash Letter' in this chapter.

Once you have captured the above details, click ‘Save’ button. The system triggers DISH event on the contract.

In case of a financed cheque, the system initiates liquidation of the loan account in CL module.

7.8.3 Viewing Summary of Cash Letter Dishonour

You can view a summary of dishonour of FCY cheques under cash letter using ‘Retail Bills - Cash Letter Dishonour Summary’ screen. To invoke this screen, type ‘RBSCLDIS’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

7.9 Realize FCY Cheque under Cash Letter

This section contains the following topics:

7.9.1 Realizing FCY Cheque under Cash Letter

You can realize foreign currency cheques sent under a cash letter using ‘Retail Bills- Cash Letter Single Realization Details’ screen. To invoke this screen, type ‘RBDFCREA’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Contract Reference Number

Specify the reference number of the cash letter contract that you need to realize. You can select the appropriate contract reference number from the adjoining option list. The option list displays contracts for which Cash Letter Realization is done and also contracts which are not dishonoured or realized.

On save, system liquidates the contract and event LIQD is triggered. For financed cheques, system initiates liquidation of loan account in CL.

Note

When a loan is already settled or closed (manually in CL module directly), Retail bill mod­ule will liquidate the Retail Bill and will not initiate the liquidation of CL loan account.

Once you have specified the contract reference number, click ‘P’ button to populate the contract details in the remaining fields. The system displays the following information on clicking ‘P’ button:

Additional Details

Value Date

The system displays the value date.

Remarks

Specify the remarks, if any.

7.9.2 Capturing Additional Details for Realization of Single Cheque under Cash Letter

For capturing additional details, an array of buttons are provided at the bottom of ‘Retail Bills - Cash Letter Single Realization Details’ screen. You can capture the following additional details for a cash letter contract:

For further details on these sub-systems, refer to the section 'Capturing Additional Details for FCY Cheques under Cash Letter' in this chapter.

Once you have specified the above details, click ‘Save’ button. The system triggers LIQD event on the contract. In case of a financed instrument, the system initiates liquidation of the loan account as well.

7.9.3 Viewing Summary of Realization of Single FCY Cheques under Cash Let­ter

You can view a summary of realization of single FCY cheques under cash letter using ‘Retail Bills - Cash Letter Single Realization Summary’ screen. To invoke this screen, type ‘RBSFCREA’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

 

7.10 Book FCY Cheques under Cash Letters in Bulk

This section contains the following topics:

7.10.1 Booking FCY Cheques under Cash Letters in Bulk

You can book multiple foreign currency cheques received under a cash letter using ‘Retail Bills - Bulk Input - FCY Cheques under Cash Letter’ screen. To invoke this screen, type ‘RBDBFCUC’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Instrument Code

Specify the instrument code. The option list displays all open and authorized instrument codes that are associated with the product type ‘FCY Cheques Under Cash Letter’. You can select the appropriate one.

Instrument Description

Based on the instrument code selected, the system displays the description.

Batch Reference Number

The system generates and displays a batch reference number.

Product Code

Specify the product code. The option list displays all valid retail bill product codes that are associated with the selected instrument. Select the appropriate one.

Product Description

The system displays the description of the product.

Number of Instruments

Specify the number of cash letter instruments being booked in bulk.

Status

The system updates the status based on the job process on authorisation of the bulk input.

Counterparty Details

Counterparty Identification

Specify the customer number of the party who submitted the instrument. The option list displays all valid customer numbers maintained in the system. Select the appropriate one.

Counterparty Name

The system displays the name of the counterparty.

Counterparty Account Number

Specify the account number of the counterparty. The option list displays all valid account numbers associated with the selected counterparty. Select the appropriate one.

To view the joint holder’s details of an account and the mode of operation maintained at the account level, place the cursor on the Counterparty Account Number field and press Ctrl+J. The system displays the ‘Joint Holder’ screen.

For more information on the ‘Joint Holder’ screen refer to the section ‘Joint Holder Maintenance’ in the Core User Manual.

Account Branch

The system displays the branch at which the account is maintained.

Nostro Details

Currency

Specify the currency code. The option list displays all valid currency codes maintained in ‘Retail Bills Branch Parameters Maintenance’ screen.

Nostro Account

Select the Nostro account with which the foreign currency cheques are sent under the cash letter arrangement. The option list displays all Nostro accounts linked to the selected currency, in ‘Float Days’ tab of ‘Retail Bills Branch Parameters Maintenance’ screen.

Account Branch

The system displays the account branch.

Collecting Bank Name

The system displays the name of the collecting branch.

Additional Details

Booking Date

The system displays the date on which the instrument was booked.

Value Date (Bank)

On saving the record, the system displays the date on which the cash letter credit will be done by the correspondent.

Value Date (Customer)

On saving the record, the system displays the date on which the final liquidation can be done for the cheques under the cash letter.

Auto Liquidation

Check this box to enable auto liquidation of the instruments on value date.

Finance Details

You can specify the following finance details:

Financing

The drop-down list displays the following options:

The system displays whether the instrument is eligible for financing or not. If the instrument is eligible for financing, the system displays ‘Eligible’. If the instrument needs to be financed, you may change this to ‘Financed’. If the instrument is not eligible for financing, then you cannot change this.

Margin %

Specify the margin percentage for financing the instrument. This is applicable only if the instrument is eligible for financing.

Track Limit

Check this box to enable counterparty limit tracking for the instrument. This is applicable only if the instrument is eligible for financing.

Credit Line

Specify the credit line or facility ID against which the limits will be tracked. This is applicable only if the option ‘Track Limit’ is enabled.

In the multiple entry grid, you can capture the details of the instruments being processed.

Contract Reference Number

The system displays the contract reference number.

Instrument Number

Specify the instrument number

Instrument Date

Specify the date of the instrument.

Amount

Specify the amount of the instrument.

LCY Amount

The system displays the amount in local currency.

Discount Amount

The system displays the discount amount. The discount amount is calculated based on the margin percentage specified above.

Other Party Name

Specify the name of the other party.

Drawee Bank Name

Specify the name of the bank on which the instrument was drawn.

Remarks

Specify your remarks, if any.

Status

The system displays the status of the process.

7.10.2 Viewing Available Limits

You can view the available limits in ‘Available Limits’ screen. Click ‘Available Limits’ button to invoke this screen.

You can view the following details in this screen:

7.10.3 Viewing Errors

You can view the errors and overrides that took place in the bulk cash letter booking process using ‘Overrides’ screen. Click ‘Show Errors’ button to invoke this screen.

You can view the following details of errors/overrides in the process:

Once you have captured the details, click ‘Save’ button. The system triggers BOOK event.

7.10.4 Viewing Cash Letter Bulk Booking Summary

You can view a summary of bulk booking of cash letters using ‘Retail Bills - Cash Letter Bulk Booking Summary’ screen. To invoke this screen, type ‘RBSBFCUC’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.

7.11 Realize FCY Cheques under Cash Letters in Bulk

This section contains the following topics:

7.11.1 Realizing FCY Cheques under Cash Letters in Bulk

You can realize all instruments sent under a cash letter using ‘Retail Bills - Bulk Cash Letter Realization’ screen. To invoke this screen, type ‘RBDBFCRE’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

Specify the following details:

Cash Letter Contract Reference Number

Specify the cash letter contract reference number under which the instruments were sent. You can select the appropriate cash letter contract reference number from the adjoining option list.

Once you have specified the above details, click 'P’ button to populate the details of the contracts that are not realized into a multi record grid.

Currency

System displays the currency based on the cash letter contract reference number selected.

Nostro Account

System displays the GL suspense account where the cash letter proceeds are parked during Nostro realization.

Account Branch

System displays the branch associated with the above mentioned account.

Cash Letter Reference Number

System displays the cash letter reference number here.

Value Date (Customer)

System displays a value date on which the final liquidation of the proceeds takes place.This value is defaulted from the contract booking screen.

Status

System displays the status here.

Contract Reference Number

System displays the contract reference number of the instruments associated with this cash letter.

Counterparty Identification

System displays the customer Id here.

Instrument Number

System displays the reference number of the instruments here, for cheques, the cheque number defaulted as the instrument number.

Instrument Date

System displays the date of cheque.

Amount

System displays the cheque amount here.

Internal Remarks

Specify your remarks on the transaction.

Status

System displays the status here.

7.11.2 Events

Click ‘Events’ button in the ‘Retail Bills - Cash Letter Contract Details’ screen and invoke the ‘Events’ screen. The details of events, that have already taken place on the contract, will be displayed along with pending events. The date on which the event took place will also be displayed.

Click ‘Accounting Entries’ button to view the accounting entries for the event. Click ‘Message’ button to view the messages applicable to the event.

For further details on this screen, refer to the User Defined Events user manual.

7.11.3 Viewing Errors

You can view the errors and overrides that took place in the bulk cash letter booking process using ‘Overrides’ screen. Click ‘Show Errors’ button to invoke this screen.

You can view the following details of errors/overrides in the process:

Once you have captured the details, click ‘Save’ button. The system realizes individual contracts under the cash letter and triggers LIQD event.

7.11.4 Viewing Summary of Bulk Realization of Cash Letters

You can view a summary of bulk realization of FCY cheques under cash letter using ‘Retail Bills - Bulk Cash Letter Realization Summary’ screen. To invoke this screen, type ‘RBSBFCRE’ in the field at the top right corner of the application toolbar and click the adjoining arrow button.

You can search for the records based on one or more of the following parameters:

Once you have specified the search parameters, click ‘Search’ button. The system displays the following details of the records that match the search criteria.