FILE IDENTIFIER MAINTENANCE

Corporate AdministratorAdministrator is a set of individuals that administer the applicant/Affiliate entity. For example, Accountants, Authorized Signatories for organizations, Power of Attorney for individuals. can create file identifiers (FI) for his party. This enables the corporate to process file uploads. A File Identifier is always mapped to a specific single file template. It permits configuration of corporate preferences like approval type (file level/ record level) for a particular type of file

Prerequisites

Party Preferences is maintained for Corporate
Party and Account access has been set for corporate and its users
Approval Rules are setup for the corporate

Workflow

Features Supported In Application

View File Identifier
Create File Identifier
Edit File Identifier

You are here How to reach here:

Corporate Administrator Dashboard > Quick Links > File Upload > File Identifier Maintenance
OR
Toggle Menu > File Upload > File Identifier Maintenance

File Identifier Maintenance - Summary

Once the logged in user navigates to File Identifier Maintenance screen, user will be able to view the File Identifiers already created for his party.

To view the file identifiers:

View File Identifier Maintenance screen with FI’s mapped to the users.
OR
Click Cancel to cancel the transaction

Field Description

Field Name	Description
Party ID	PartyA party is any individual or business entity having a banking relationship with the bank. ID of the corporate.
Party Name	Party name corresponding to the party ID.
File Identifiers
Sr. no.	Serial number of the record.
File Identifier	Unique code/ name assigned for the party preferences for handling of payment files.
Description	File name / code description corresponding to the file upload code.
Transaction Type	Type of transaction: The Transaction type can be: Internal funds Transfer, Domestic Funds Transfer, International Funds Transfer, Mixed Transfer Internal Payee Domestic Payee International Payee Mixed Payee Demand Draft Payee Create Virtual Accounts Create Virtual Account Structure Create Virtual Identifiers
Approval Type	The approval type is at file level or record level.

Click the file identifier record, for which you want to view the details.
The File Identifier Maintenance - View screen appears.

File Identifier Maintenance - View

Field Description

Field Name	Description
Party ID	Party ID of the corporate.
Party Name	Party name corresponding to the party ID.
Details
File Identifier	Unique code assigned to the uploaded file.
Description	Descriptions corresponding to the file upload code.
File Template	Predefined file templates. Few examples of file templates are: Internal funds Transfer, Domestic Funds Transfer, International Funds Transfer, Mixed Transfer Internal Payee Domestic Payee International Payee Mixed Payee Demand Draft Payee Create Virtual Accounts Create Virtual Accounts Structure Create Virtual Identifier
Maximum No of Records	Maximum number of records in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field is applicable only when approval is Record Type and for certain file formats – namely when accounting type is a) Single Debit Single Credit or b) Multi Debit Multi Credit.
Debit Account Number	Debit account number, This field appears only for file templates having Account ID defined at FI level.
Transaction Type	Type of transaction.
File Type	The file type - delimited or fixed length.
Format Type	The format in which file is uploaded. The format could be CSV, XML, XLS, XLSX.
Approval Type	The approval type is at file level or record level. File Level - The approver accepts or rejects the entire file, and all records are either processed or rejected en-masse Record Level - The approver could approve some records, and rejects others. Payments are processed only for approved records

Click Edit to modify the file identifier.
OR
Click Cancel to cancel the transaction.
OR
Click Back to navigate to the previous screen.

File Identifier Maintenance - Create

Using this option corporate administrator can create a file identifier.

To create a file identifier:

In the File Identifier Maintenance screen, click Create. The File Identifier Maintenance - Create screen appears.

Field Description

Field Name	Description
Party ID	Party ID of the corporate.
Party Name	Party name corresponding to the party ID.
Details
File Identifier	Unique code assign to the uploaded file.
Description	Descriptions corresponding to the file upload code.
File Template	Predefined file templates. Few examples of file templates are: Internal funds Transfer, Domestic Funds Transfer, International Funds Transfer, Mixed Transfer Internal Payee Domestic Payee International Payee Mixed Payee Demand Draft Payee Create Virtual Accounts Create Virtual Accounts Structure Create Virtual Identifier
Maximum No of Records	Maximum number of records in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field will be displayed only when approval is Record Type and for certain file formats – namely when accounting type is a) Single Debit Single Credit or b) Multi Debit Multi Credit.
Debit Account Number	Account number of the account to be debited. This field appears only for file templates having Account ID defined at FI level.
Transaction Type	Type of transaction: The transaction type can be: Internal funds Transfer Domestic Funds Transfer International Funds Transfer Mixed Payments Internal Payee Domestic Payee International Payee Mixed Payee Demand Draft Payee Create Virtual Accounts Create Virtual Accounts Structure Create Virtual Identifier
File Type	The file type - delimited or fixed length.
Format Type	The format in which file is uploaded. The format could be CSV, XML, XLS, XLSX.
Approval Type	The approval type is at file level or record level. File Level - The approver accepts or rejects the entire file, and all records are either processed or rejected en-masse Record Level - The approver could approve some records, and rejects others. Payments are processed only for approved records

In the File Identifier field, enter the code of the file to be uploaded.
In the Description field, enter the file description corresponding to the file code.
From the File Template list, select the file template.
If you select a file templates having Account ID defined at FI level, enter the Debit Account Number.
Select the appropriate Approval Type.

Click Save.
OR
Click Cancel to cancel the transaction.
OR
Click Back to navigate to the previous screen.
The Review screen appears. Verify the details and click Confirm.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to navigate to the previous screen.
The success message appears along with the transaction reference number and status.
Click OK to complete the transaction and navigate back to ‘Dashboard’.

File Identifier Maintenance - Edit

Using this option corporate administrator can edit and update a file identifier.

To edit file identifier:

In the File Identifier Maintenance screen, click the file identifier record, for which you want to view the details.
The File Identifier Maintenance - View screen appears.
Click Edit to edit the file identifier mapping.
The File Identifier Maintenance - Edit screen appears.

Field Description

Field Name	Description
Party ID	Party ID of the file identifier is displayed.
Party Name	Party name corresponding to the party ID is displayed.
Details
File Identifier	Unique code assign to the uploaded file is displayed.
Description	Descriptions corresponding to the file upload code.
File Template	Predefined file templates is displayed.
Maximum No of Records	Maximum number of records in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field will be displayed only when approval is Record Type and for certain file formats – namely when accounting type is a) Single Debit Single Credit or b) Multi Debit Multi Credit.
Debit Account Number	Account number of the account to be debited is displayed. This field appears only for file templates having Account ID defined at FI level.
Transaction Type	Type of transaction is displayed. The Transaction type can be: Internal funds Transfer Domestic Funds Transfer International Funds Transfer Mixed Payments Internal Payee Domestic Payee International Payee Mixed Payee Demand Draft Payee Create Virtual Accounts Create Virtual Accounts Structure Create Virtual Identifier
File Type	The file type is displayed.
Format Type	The format in which file is uploaded is displayed. The format could be CSV, XML, XLS, XLSX.
Approval Type	The approval type is at file level or record level is displayed. File Level - The approver accepts or rejects the entire file, and all records are either processed or rejected en-masse Record Level - The approver could approve some records, and rejects others. Payments are processed only for approved records

Edit the required file identifiers. e.g. Description, Maximum Number of Records, and Partial Processing Tolerance – if required.
Click Save to save the modified details.
OR
Click Cancel to cancel the transaction.
OR
Click Back to navigate to previous screen.
The File Identifier Maintenance – Edit - Review screen appears. Verify the details, and click Confirm.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to navigate to previous screen.
The success message of saving the file identifier modification appears along with the transaction reference number and status.
Click OK to complete the transaction and navigate back to ‘Dashboard’.

FAQs

What are the different types of transaction types, accounting types, and file formats supported?

Sr No.	Parameter	Types
1	Transaction Type	Internal funds Transfer Domestic Funds Transfer International Funds Transfer Mixed Transfer Payee Files Create Virtual Accounts, Structure, Identifier
2	Accounting Type	Single Debit, Single Credit (SDSC) Single Debit, Multi Credit (SDMC) Multi Debit, Multi Credit (MDMC)
3	Approval Type	File Level Record Level
4	Format Type	CSV, XML, XLS, XLSX

What is the business rationale of having different accounting types?

Sr No.	Accounting Type	Business Example	Approval Type
1	Single Debit, Single Credit (SDSC)	A corporate may want to make monthly payments to its various vendors from one central account. So though the debit account is the same across all records, the credit accounts are different and the debit accounting entry is not consolidated.	Record Type or File Type
2	Single Debit, Multi Credit (SDMC)	A corporate may want to make monthly salary payments to all its employees. A single consolidated debit entry is passed, against multiple credits to different accounts.	File Type
3	Multi Debit, Multi Credit (MDMC)	This file format caters to a lot of one to one transfers between two parties for various payments. Organizations that are brokers or intermediaries in trade contracts, may find this format more suitable for their business needs.	Record Type

What is the business rationale of having different approval types?

What is the role of an administrator in file upload?

What is a 'File Upload Template'?

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