OPERA Controls — Events

The following tables outline the functions, parameters, and settings that can be configured in the OPERA Controls Events group.

Table 10-27 OPERA Controls — Events Functions

FUNCTION	RELATED FUNCTION / PARAMETER / SETTING	DESCRIPTION
SIMPLE EVENTS		Activates the Function Diary and Simple Events functionality with a PMS Standard or Premium subscription. With simple events, you can schedule an event for a specific date, time, and number of attendees, assign an Event Space and specifiy the Event Type, and set up Style. Event notes can be added to track the various resource requirements for the event. Simple Events then appear in an Events Diary NOTE: This function only applies when there is no OPERA Cloud Sales and Event Management subscription active.
CATERING EVENTS		Enables the ability to schedule an event and block a function space for a specific date and time. Events can be reserved in non-deduct or deduct status.
ALTERNATE SPACE FUNCTION [ALTERNATE_SPACE]		Enable Alternate Space Functionality
	ALTERNATE SPACE EVENT NAME SETTING [ALTERNATE_SPACE_EVENT_NAME]	Default name for an event in an Alternate Space.
EVENT PACKAGES		Enables the ability to create a collection of events and their associated menus, inventory items, and function space. These events are configured together to allow for quickly adding them to a block in one action. Once added to a block, they function as a package with inherited attendees and pricing (either per person or on a flat basis).
EVENT POSTING		Enables the ability to post the actual charges for an event directly to the posting master account for the related block.
	DEFAULT CATERING FOLIO STYLE	The Folio Style automatically used when generating a Folio for Catering.
EVENT RESOURCES		Enables the ability configure menus and inventory items and attach them to catering events. These event resources are used to build the details of the event and produce the Banquet Event Order.
	EVENT REVENUE ACTUALIZATION	Setting determines whether catering revenue is tracked at the event or resource level.
EVENT TEMPLATES		Enables the ability to create a collection of events and their associated menus, inventory items, and function space. These events are configured together to allow for quickly adding them to a block in one action. Once added to a block, they function as independent events with their own individual pricing.
EVENT WAITLIST		Enables the ability to reserve function space already reserved for another block in a deduct from inventory status. These events are put on a waitlist in the order they have been created, but that order can be manually updated. If the function space becomes available, the waitlisted event with the first priority will automatically come off the waitlist and be moved to a deduct from inventory status.
	WAITLIST ACTIVITY TYPE	This activity type is used to notify a user that an event, which was waitlisted, has been assigned to a function space.
SUB EVENTS		Enables the ability to create events that are linked to other events, either in the same function space or a different space. These events can then be printed together on Banquet Event Orders to illustrate their connected nature.
	DEFAULT SUB EVENT RATE CODE	Default Sub Event Rate Code.

Table 10-28 OPERA Controls — Events Parameters

PARAMETER	DESCRIPTION
BOOK SHAREABLE SPACE AS EXCLUSIVE [BOOK_SHAREABLE_SPACE_AS_EXCLUSIVE]	When enabled, users are able to override the shareable functionality and reserve the space for a single event.
CATERING MEAL PERIODS [CATERING_MEAL_PERIODS]	Provides the ability to configure meal periods and link event types to a specific meal period for reporting purposes.
CONSUMPTION MENU FORECASTING [CONSUMPTION_MENU_FORECASTING]	Allows for a Menu Price to be added to a Consumption Menu in Menu Configuration and when editing a Menu that has been attached to an Event.
COPY EVENT NOTES [COPY_EVENT_NOTES]	Copy Event Notes when copying an Event.
COPY FORECAST FIGURES [COPY_FORECAST_FIGURES]	Copy Event Forecast Figures when copying an Event.
COPY RESOURCE NOTES [COPY_RESOURCE_NOTES]	Copy Resource Notes when copying a Resource.
ITEM INVENTORY WARNING [ITEM_INVENTORY_WARNING]	Show Inventory Warnings for Items.
KEEP EVENT DETAILS ON TYPE CHANGE [KEEP_EVENT_DETAILS_ON_TYPE_CHANGE]	Keep Event Details as they are when the event type is changed.
MENU ITEM DEMAND [MENU_ITEM_DEMAND_FACTOR]	Expose demand factor on menu items when configuring menus.
RESOURCE COST [RESOURCE_COST]	Expose cost fields for catering resources.
USE FORECAST REVENUE [USE_FORECAST_REVENUE]	The On the Books Revenue calculation will use the forecast-ed revenue until "Use Forecast Revenue" checkbox is unchecked.
WARN WHEN SPACE BOOKED [WARN_WHEN_SPACE_BOOKED]	User will receive a warning message indicating the space is booked by another event.

Table 10-29 OPERA Controls — Events Settings

SETTING	DESCRIPTION
DEFAULT SPACE REVENUE TYPE [DEFAULT_SPACE_REVENUE_TYPE]	Defines the default revenue type that will populate when configuring rental amounts for function space. Valid values: Select from the configured revenue types.
MEASUREMENT [MEASUREMENT]	Specifies the measurement system used for the function space. Valid values: METRIC IMPERIAL
NO SPACE WARNING IN EVENT SEARCH [NO_SPACE_WARNING_IN_EVENT_SEARCH]	Status for which users will be warned that one or more events exist that do not have space assigned. The message will only appear when the search criteria includes Block ID. Valid values: Multi-select from the configured status codes.