Configuring Item Class

Prerequisites for Item Class
Items are categorized into logical entities called Item Classes. Item Classes assist you in filtering when selecting and grouping items on the Banquet Event Order (BEO). For example, you might have an item class for different kinds of audiovisual equipment, for floral decorations, for recreational equipment, and so on.

Adding an Item Class

  1. Select the Administration menu, select Booking, select Resource Management, and then select Item Class.

  2. Click New and complete the following fields:

    1. Code. Enter a code for the item class, such as AV.

    2. Description. Enter a description of the item class, such as Audio Visual.

    3. Manage Translations. Select to configure translated description for each language.

    4. Event Types. Select the event types most likely to use the items associated with this Item Class. The items associated to this item class inherit the event types you select.

    5. Responsible Department. Select the departments that will most likely be responsible for servicing the items associated to this item class. The values selected here are inherited by the items associated to this item class.

    6. Sequence. Enter a number that controls the position of this code in listings. Codes without an assigned sequence number appear in alphabetical order following codes with an assigned sequence.

    7. Reservation. Select the check box if the items in this Item Class should be available for booking on a reservation. This field is only visible when the OPERA Controls, Item Inventory is On.

    8. Events. Select the check box if the items in this Item Class should be available for booking on an event. This field is only visible when the OPERA Controls, Event Resources is On.

    9. Discountable. Select the check box if the items in this Item Class are eligible for discounting after you attach them to an event. The field is visible only when the Events check box is selected. The value entered in the item class is inherited by the items attached to it.

    10. Bookable via web site. Visible when the OPERA WSC license is active. Select the check box if this item class should be available for selection when an event is booked using Meeting Rooms on the Web.

  3. Click Save.

Editing an Item Class

  1. From the Item Class screen, enter search criteria and click Search.

  2. In the search results, click the row level vertical ellipsis and select Edit.

  3. Make the required changes.

  4. Click Save.

Deleting an Item Class

You can delete an Item Class only if it does not have any items associated with it.

  1. From the Item Class screen, enter search criteria and click Search.

  2. In the search results, click the row level vertical ellipsis.

  3. Click Delete.

Parent topic: Resource Management