Working with Item Keywords (WKEY)

Purpose: Use item keywords as a way to identify and scan for items other than by item number and item description. For example, if you sell books and the item number is a code, AN8975H, and the description is the title of the book, "The Outer Ring," you may want to use the author's name as a keyword: "Newbold." This way you can scan for items (books) that have been written by the author, instead of scanning for a specific item (by item code or the title of a specific book).

You can create as many keywords for an item as you want. For example, if you sell books and create the author's name as a keyword for each book, you could further define the item by creating a keyword for the type of book it is, for example, “Science Fiction.”

Web storefront: Keywords are included in the information you can download to the web storefront to make customers’ item searches easier. See Downloading E-Commerce Offer Files (EOFR).

Retail integration (external system to Order Management System) item upload: If the Auto-Generate Item Keywords from Description (F79) system control value is selected, the system automatically creates keywords for items created or updated through the RI Item Upload process for record type 01 Item/SKU; see Working with Retail Integration Item Upload (RIIU).

Note: You can create item keywords only at the item level, not at the SKU level.

In this chapter:

• Generating Keywords During Item Entry

• First Work with Keywords for Item Screen

• Second Work with Keywords for Item Screen (ADD Mode)

• Work with Item Keywords Screen (WKEY)

• Create Item Keyword Screen

• Keyword Selection Screen (Scanning for Items Using Item Keywords)

For more information: See Working with Item Keyword Exclusions (WEXC).

Generating Keywords During Item Entry

Keyword creation/automatic advancement: There are two system control values that control automatic keyword creation and screen advancement at item entry:

Create Keywords at Item Entry (F78) SCV setting	Auto-Generate Item Keywords from Description (F79) SCV setting	Result when you create a new item
Selected	Selected	You advance to the First Work with Keywords for Item Screen. The system generates a keyword for each word in the item description.
Selected	Unselected	You advance to the Second Work with Keywords for Item Screen (ADD Mode). The system has not created any keywords.
Unselected	Selected	You do not advance automatically to either of the Work with Keywords screens; however, the system generates a keyword for each word in the item description.
Unselected	Unselected	You do not advance automatically to either of the Work with Keywords screens, and the system does not generate keywords.

Note: If system control value Auto Advance to Vendor Item Create (E78) is selected, you first advance to the Create Vendor Item screen when you create an item; then, when you complete the Create Vendor Item screen, to the Work with Keywords for Item screen.

First Work with Keywords for Item Screen

Purpose:

• During item entry: Use this screen to review the keywords the system has created automatically, if any, and to delete or create keywords.

• To work with keywords: You can also use this screen at any time to review or delete existing keywords for an item, or create new keywords.

About item keywords: see Working with Item Keywords (WKEY) for an overview, and Keyword Selection Screen (Scanning for Items Using Item Keywords) for sample keyword selection when scanning for an item.

How to display this screen:

• depending on system control value settings, select OK on the Create Item (Base Information) screen in Work with Item/SKUs, or on the Create Vendor Item screen; see Generating Keywords During Item Entry

• select Keywords for an item at a Work with Items Screen

• select Create at the Second Work with Keywords for Item Screen (ADD Mode)

Field	Description
Item	The code and description for the item you are creating or working with. Item code: alphanumeric, 12 positions; display-only. Item description: alphanumeric, 120 positions; display-only.
Keyword	A word to further define an item. Item keywords are used to scan for a specific item based on information that is not found in the item code or item description. During item entry: Depending on your system control value settings, the system may automatically create a keyword using each word in the item description (see Generating Keywords During Item Entry). You can delete any unneeded keyword at this screen by selecting Delete for it. Alphanumeric, 20 positions; optional.

Screen Option	Procedure
Delete an item keyword	Select Delete for a keyword to delete it.
Add item keywords	Select Create to switch to the Second Work with Keywords for Item Screen (ADD Mode).

Second Work with Keywords for Item Screen (ADD Mode)

Purpose: Use this screen to create item keywords.

About item keywords: see Working with Item Keywords (WKEY) for an overview, and Keyword Selection Screen (Scanning for Items Using Item Keywords) for sample keyword selection when scanning for an item.

How to display this screen:

• depending on system control value settings, select OK on the Create Item (Base Information) screen in Work with Item/SKUs; see Generating Keywords During Item Entry

• select Create at the First Work with Keywords for Item Screen

Field	Description
Item code	A user-defined code that represents a unit of inventory. Item codes are validated against the Item table. The item description appears to the right. Alphanumeric, 15 positions; display-only.
Keyword	A word to further define an item. Item keywords are used to scan for a specific item based on information other than the item code or item description. Alphanumeric, 20 positions; required.

Screen Option	Procedure
Create item keywords	Use each enterable line to enter a separate item keyword.
Review existing item keywords	Select Display to advance to the First Work with Keywords for Item Screen.

Work with Item Keywords Screen (WKEY)

Purpose: Use this screen to create, delete and review item keywords.

About item keywords: see Working with Item Keywords (WKEY) for an overview, and Keyword Selection Screen (Scanning for Items Using Item Keywords) for sample keyword selection when scanning for an item.

How to display this screen:

• enter WKEY in the Fast path field at the top of any menu or select this option from a menu, or

• select Item Keywords on the Item Support Maintenance pop-up window in Work with Item/SKUs

Field	Description
Keyword	A word to further define an item. Item keywords are used to scan for a specific item based on information other than the item code or item description. Alphanumeric, 20 positions; optional.
Item	A user-defined code that represents a unit of inventory. Item codes are validated against the Item table. Alphanumeric, 15 positions; optional.
Description	The description of the item. Alphanumeric, 120 positions; display-only.

.

Screen Option	Procedure
Delete an item keyword	Select Delete for the item keyword you wish to delete.
Create an item keyword	Select Create to advance to the Create Item Keyword Screen.

Create Item Keyword Screen

Purpose: Use this screen to create a keyword for an item.

How to display this screen: Select Create on the Work with Item Keywords Screen (WKEY).

Field	Description
Item	A user-defined code that represents a unit of inventory. Item codes are validated against the Item table. Alphanumeric, 15 positions; required.
Keyword	A word to further define an item. Item keywords are used to scan for a specific item based on information other than the item code or item description. Alphanumeric, 20 positions; required.

Keyword Selection Screen (Scanning for Items Using Item Keywords)

Purpose: Use this screen to scan for an item by keyword and to then select the item. You would scan for an item by keyword if you did not know the item code or item description.

Example: You sell books. An item code is TB7528J, the item description is the title of the book, “Collective Thoughts.” You do not know the item code or item description, only that the author of the book is Thomas Briggs and the book is a collection of his poems. You could scan for the item in order entry or order maintenance by the keyword BRIGGS or the keyword POETRY.

How to display this screen: On the Item Selection screen, selecting Scan by Keyword. You can advance to the Item Selection screen by clicking on an Item scan field. You also advance to this screen in order entry by prompting on the Item field if the Auto-Generate Item Keywords from Description (F79) system control value is selected.

Field	Description
Keyword	A word to further define an item. Item keywords are used to scan for a specific item using information other than the item code or item description. Alphanumeric, 20 positions; optional.
Item	A user-defined code that represents a unit of inventory. Item codes are validated against the Item table. Alphanumeric, 15 positions; optional.
Description	The description of the item. Alphanumeric, 120 positions; display-only.

Screen Option	Procedure
Select an item	Select an item keyword to select the item.
Switch to the Item Selection screen	Select Scan by Description.