Affect Inventory

Defines whether the system reserves an item and reduces inventory for the item after shipment.

Valid values are:

• Selected = Reserve the item and reduce inventory.

• Unselected = Do not affect inventory.

Arrival Date

The date an item is scheduled to be shipped to the customer.

Alphanumeric, 6 positions, in user date format.

Backorder Priority

The backorder priority defined for a source code. The system defaults the backorder priority to orders assigned to the source code.

• 9 = highest priority

• 0 = lowest priority

The Evaluate Backorders program runs in the background and matches available inventory to backorders.

Numeric, 1 position.

Broker Delivery Type

Defines whether the order is fulfilled through the Order Broker Integration.

Possible settings are:

• Retail Pickup = The order originated in an external system and Order Management System ships the order to the originating retail store location, where the customer picks it up

• Delivery = The order originated in an external system, and Order Management System ships the order directly to the customer

• Ship for Pickup = The order originated in Order Management System, and Order Management System ships the order ships the order to a designated retail store location, where the customer picks it up

• Store Pickup = The order originated in Order Management System, and the customer picks up the order in a designated retail store location where the inventory is currently available

Note: This setting does not indicate whether the order includes any brokered backorder lines (in which Order Management System assigns backordered items to the Order Broker for fulfillment).

Calculate Shipping

Defines whether the system calculates and adds shipping charges to the order.

• Selected = The system calculates shipping charges for the order.

• Unselected = The system does not calculate shipping charges for the order; the freight method for the source code is ignored.

Cancel Backorder

Defines whether to automatically cancel items that are unavailable (backordered) with the first shipment on the order.

Valid values are:

• Selected = Cancel backordered items with first shipment.

• Unselected = Do not cancel backordered items.

If this field is selected, any unshipped line on an order is canceled during billing using the Auto Soldout Cancel Reason (C20), provided this system control value specifies a valid cancel reason code.

Cancel Date

The date the customer wants the order canceled if it has not been shipped. The order is not canceled automatically, but is listed on the Order Cancellation List. You can cancel the order manually or contact the customer to extend the deadline.

Numeric, 6 positions (in user date format).

Coordinate Group

A number assigned to two or more items to ensure that they ship together.

Numeric, 2 positions; display-only.

Coupon

A code that identifies the coupon applied to an order or order detail line.

Alphanumeric, 6 positions; optional.

Coupon Amount

Indicates the amount of the discount.

• If the coupon’s Discount type is D, this is the dollar discount for the coupon; if this is an order-level coupon, the total dollar discount applies to the eligible order detail line with the highest unit price; if this is a detail-level coupon, the total dollar discount applies to this order line. The total discount amount is prorated against the quantity of the order line.

• If the coupon’s Discount type is %, this is the percentage discount for the coupon to apply to the eligible items on the order (order-level coupons) or the order detail line (detail-level coupons).

Numeric, 7 positions with a 2-place decimal.

Customer Class

A code that categorizes customers at a high level for reporting purposes. You can use customer class codes to:

• send offers to a limited group of customers.

• restrict item sales to a group of customers.

• bypass normal item reservation (If the customer is assigned to a class flagged to bypass reservation, then the bypass setting applies even if the Bypass reservation setting for the customer is unselected).

• determine whether to prompt for user-defined fields in order entry.

Alphanumeric, 2 positions.

Gift Wrap

A flag that identifies whether an item is gift wrapped.

Valid values are:

• Selected = Gift wrap the item.

• Unselected = Do not gift wrap the item.

Offer Code

A code for the catalog, space, or television advertisement from which you accept quotes and orders.

The offer defined for the quote or order controls how to calculate shipping and price items. However, if you override the offer for an item (if the customer is ordering from more than one catalog, for example), demand for the item is attributed to the offer associated with the item rather than the order. Demand represents the number and dollar value of orders placed against an offer.

Offers are defined in and validated against the Offer table. You can create and work with offers using the Work with Offers (WOFR) menu option.

Alphanumeric, 3 positions.

Phone

The customer’s telephone number.

Alphanumeric, 14 positions.

Priority

Used by the Evaluate Backorders program to match items to backorders.

Immediate Reservation

If you use Immediate Reservation, this value determines the sequence in which orders with backordered items receive inventory. The Evaluate Backorders program uses the priority to determine which backorders receive stock first.

Numeric, 1 position.

Purchase Order Number

The customer's purchase order number.

Alphanumeric, 15 positions.

Quote Origin

Defines whether the order originated from a pre-order quote.

• Selected = The order originated from a pre-order quote.

• Unselected = The order did not originate from a pre-order quote.

Recalculate Shipping

Defines whether to recalcuate shipping charges.

• Selected = Recalculate shipping charges.

• Unselected = Do not recalculate shipping charges.

Sales Representative Number

The person who is credited for making the sale. This is the person who is responsible for obtaining the customer's order; this may not be the same person who enters the order on the system.

Sales representatives are defined in and validated against the Salesman table. You can create and work with sales representatives in the Work with Sales Representatives (WSLS) menu option.

Numeric, 7 positions.

Shipping

The total charge for shipping the quote or order, not including additional shipping charges. You can define additional shipping charges for a carrier to include standard freight; in this case, this field is blank. See the Add'l freight (Additional freight charges) field.

This field also includes service charges by ship via, if any.

This field also includes order weight charges based on the ship via defined for each ship to customer on the order. See Working with Ship Via Codes (WVIA).

The system calculates shipping charges based on the freight method defined for the source code. If the system calculates freight as a percentage of the merchandise charges, there might be a penny variation in total freight amount due to rounding differences.

Numeric, 7 positions with a 2-place decimal.

Source Code

The source code from the order header. Source codes are unique codes used to identify segments of your customer base or a rented list. Each source code is assigned to one offer and one division. Source codes control the freight and pricing method used on an order.

Alphanumeric, 7 positions.

Warehouse

A code that identifies the warehouse from which merchandise on the order ships. A value appears in this field only if it was entered during order entry or order maintenance or was passed through the Order Broker Integration for a retail pickup or delivery order.

Warehouse code: numeric, 3 positions.

Weight

The total shipping weight of the items on the order, excluding soldout, cancelled, and returned items.

Numeric, 7 positions with a 3-place decimal.

Search by Order Information Fields

The order in which the fields in the Search for Orders panel of the Order Search page in Contact Center display.

You can define the sort order of the following fields:

• Order Number

• Order Date

• Invoice Number

• Alternate Order Number

• Last 4 Digits of Payment Card

• Item ID and SKU

• Order Status

• Origin

• Pick Control Number

• User ID

• Sales Representative Number Note: The Sales Representative Number field displays only if it has been selected for display on the Contact Center Field Display Screen.

Number of Order Quick Search Fields

The number of fields in the Search for Orders panel that initially display on the Order Search page in Contact Center.

Based on this number, the system displays fields in the sort order sequence that you have defined, and once the maximum number is reached, you must select the > Additional Order Search Fields link to display the remaining fields in the defined sort order.

Example: If you have defined the following sort order:

• Order Number

• Order Date

• Invoice Number

• Alternate Order Number

• Last 4 Digits of Payment Card

• Item ID and SKU

• Order Status

• Origin

• Pick Control Number

• User ID

• Sales Representative Number

And you have entered 4 in the Number of Order Quick Search Fields, the system initially displays the Order Number, Order Date, Invoice Number, and Alternate Order Number fields in the Search for Orders panel of the Order Search page. You must select the > Additional Order Search Fields link to display the Last 4 Digits of Payment Card, Item ID and SKU, Order Status, Origin, Pick Control Number, User ID, and Sales Representative Number fields.

Note: You must enter a number greater than 0 and equal to or less than the number of fields that display in the Search by Order Information panel of the screen.

Numeric, 2 positions; required.

The Search for Customer Information Fields and the Number of Customer Quick Search Fields control the display of fields in both the Search for Customers panel of the Order Search page, as well as the Customer Search page in Contact Center Order Entry.

Search by Customer Information Fields

The order in which to display the fields in Contact Center in the Search for Customers panel of the Order Search page, as well as the Customer Search page in Contact Center Order Entry.

You can define the sort order of the following fields:

• Email Address

• Phone Number Note: The Phone Number field displays only if it has been selected for display on the Contact Center Field Display Screen.

• Last Name

• Company Name

• Postal Code

• Customer Number

• Match Code

Number of Customer Quick Search Fields

The number of fields to display in Contact Center in the Search for Customers panel of the Order Search page, as well as the Customer Search page in Contact Center Order Entry.

Based on this number, the system displays fields in the sort order sequence that you have defined, and once the maximum number is reached, you must select the > Additional Customer Search Fields link to display the remaining fields in the defined sort order.

Example: If you have defined the following sort order:

• Email Address

• Phone Number

• Last Name

• Company Name

• Postal Code

• Customer Number

• Match Code

And you have entered 4 in the Number of Customer Quick Search Fields, the system initially displays the Email Address, Phone Number, Last Name, and Company Name fields when you are searching for a customer in Contact Center. You must select the > Additional Customer Search Fields link to display the Postal Code, Customer Number, and Match Code fields.

Note: You must enter a number greater than 0 and equal to or less than the number of fields that display in Contact Center for searching.

Numeric, 2 positions; required.