Check User Class/Vendor Authority (D88)

Purpose: Use this screen to define whether to check a user's authority to vendors when the user works with certain menu options.

Yes/No field: Select this field if you want the system to check which vendors the user has authority to when using certain functions. If the user does not have authority to a particular vendor, the system will not permit the user to display, change, or print any information related to that vendor. This option may be useful if you want to grant outside parties, such as individual vendors, limited access to your system.

Leave this field unselected if you do not want the system to check vendor authority for a user.

Defining vendor authority by user class: You define a user's vendor authority by assigning the user to a user class. The system allows you to set a user class's authority to *EXCLUDE for individual vendors. (You must define a default company for the user class so the system will know which company you want to restrict the class's access to.) The user then "inherits" the authorities defined for the user class. You cannot define alternate authority settings for an individual user.

The default authority for each vendor is always *ALLOW unless you change it; you define a user class's vendor authority by selecting which vendors it does not have access to.

Menu options affected by vendor authority restriction by user class:

Menu Option	Fast Path
Work with Item/SKUs	MITM
Inventory Inquiry	DINI
Enter/Maintain POs	MPOE
Purchase Order Inquiry	MPOI
Print Purchase Order	MPRP
Purchase Order Receipts	PORC
Work with Vendors	WVEN
Work with Vendor Item	WVNI
Work with Inventory Transactions/Immediate	WITI

Types of restrictions:

• the vendor record

• any purchase orders for the vendor

• any items that are assigned to this vendor by having the vendor number defined in the Item table

• any vendor items defined for the vendor (but not necessarily the item itself).

If you attempt to work with a record that you do not have authority to, the system displays an error message, such as:

Not authorized to purchase order.

Not authorized to vendor.

Not authorized to item/SKU.

When you scan in any of the affected menu options, the system simply disqualifies any restricted records from the scan. For example, when you scan on the Work with Items screen, any items that have a restricted vendor defined in the Item table do not display.

For more information: Setting Up User Classes (WUCL), for information on defining vendor restrictions for a user class. See Working with User Records (WUSR) for information on defining vendor restrictions for a user.