Appendix B
A Link List allows users to link to:
- Uploaded documents in the item’s documents central location.
- Documents on the network.
- Web sites.
You can use a document’s link anywhere that supports links, either within the system (text fields, annotations, link lists, deliverables, etc.) or outside the system (in email, Word documents, reports, etc.). This capability allows organizations to overcome existing network/firewall limitations that prevent dispersed users and departments from sharing documents.
A form can contain two types of Links Lists:
- Category Links: the Links List stores and displays links associated with a specific category.
- Item Links: the Links List stores and displays links associated with the item or portfolio. The same content displayed in the Form’s Links List also appears in the Links tab of the Workbook.
If you have Edit permission on the item, you can add and remove links from the list.
The Links List contains the following columns:
- Name column: Displays the name of the link. If the document was uploaded to the PPM server, then the document name is preceded by
. If the document is located on the network or is a web site, then the document name is preceded by 
- Link column: Displays the URL of the link.
- Size column: Displays the size of the document.
Note: The size is only displayed for uploaded documents.
- Owner column: Displays the user responsible for the link.
- Uploaded column: Displays the date the document was uploaded.
Note: The date is displayed only for uploaded documents.
- Description area: Displays a description of the link.
- New button: Accesses the Link dialog box to add a new link to the Links list.
- Edit button: Accesses the Edit Link dialog box to edit the selected link.
- Remove button: Removes the selected link from the list.
Note: For uploaded documents, you only remove the link to the document, not the document itself.
- Upload button: Access the Upload Document dialog box to upload a new document and place its link on the Links List.