You can specify group bands to cause page breaks when printing a layout from the Projects, Resources, Activities (except for the Activity Network layout), and Resource Assignments windows.
The group band or bands you select for page breaks can be for items grouped by hierarchy, non-hierarchy, or both.
- If the items are grouped only by hierarchy, you can set a page break for each level where you want a page break. Each level for which you specify a page break prints on a separate page. However, if no items are beneath a level, then the next page break occurs after the next level of the hierarchy that contains items.
- If the items are grouped by non-hierarchy, you can set page breaks for each band, but only the last page break in the list (in the Group By area of the Group and Sort dialog box) is used.
For example, suppose you select to group by Early Start, Total Float, and Activity Type, in that order.- If you specify a page break only for Early Start, a new page is created for each Early Start band with total float, activity type items and activities showing under the Early Start band.
- If you specify a page break only for Total Float, a new page is created for each Total Float band with activity type and activities showing under the band. The first Total Float band that falls under each Early Start band prints on the same page with the Early Start band; each subsequent Total Float band under that same Early Start band prints on a separate page.
- If you specify a page break for both Early Start and Activity Type, only the Activity Type page break is used; the Early Start page break is ignored. A new page is created for each activity type band with activities showing under the band. The first Activity Type that falls under each Early Start band prints on the same page; each subsequent Activity Type band prints on a separate page.
- If the items are grouped both hierarchically and non-hierarchically, you can set page breaks for each band.
If you set page breaks for more than one band, the page break set for the last band (in the Group By area of the Group and Sort dialog box) takes precedence unless the following condition occurs: If you set more than one page break, the last page break is overridden by a page break set for a higher band when the lower band does not fall under the higher band.
For example, suppose you select to group by Activity Type and WBS to level 5, in that order.- If you specify a page break only for Activity Type, a new page is created for each Activity Type with WBS levels and activities showing under the Activity Type band.
- If you specify a page break only for WBS level 3, a new page is created for each WBS level 3 band. The first WBS level 3 band that falls under each Activity Type band prints on the same page with the Activity Type band. Each subsequent WBS level 3 under that same Activity Type band prints on a separate page with levels 4 and 5 under it.
- If you specify page breaks for both Activity Type and WBS level 3, only the WBS level 3 page break is used unless an Activity Type has no WBS Level 3, in which case the page break for that Activity Type band will be used, causing that Activity Type band and its associated WBS Level 2 entries (if any) to print on a separate page.