The Funding Manager helps you to keep track of where project or shell funding comes from and how it is being spent. The Funding Manager is available in standard projects and CBS shells. Use the Project or Shell Funding sheet to specify the appropriation and assignment of funds from each funding source. You can automate fund appropriation and assignment when used with cost business processes.
Sometimes, it may be necessary to allocate specific funds to use on a particular contract, and have a means to control consumption on the invoices created against that contract. This can be done through commitment-level funding. A commitment funding sheet is created for each base commit that has been designed for commitment funding. You allocate funds from the project or shell funding sheet to the commitment funding sheet. This sheet works in conjunction with the Schedule of Values (SOV) sheet to track base commit and change commit line items and balances.
Company Funding Sheet vs. Project or Shell Funding Sheets vs. Commitment Funding Sheets
The first step to setting up funding is to create and set up a company funding sheet, where individual funding sources are maintained.
For example, a corporation's funding sources may include different types of corporate accounts. For municipal or educational facilities, funds may come from bond measures, grants, donations or other sources. All of these funding sources will be listed and tracked on the company funding sheet. As funds are consumed via business processes or manually in individual project or shells, this data is rolled up to the company funding sheet.
Project or shell funding sheets track how your company’s funding is being spent on each project or shell. It tracks individual transactions, which are rolled up to the company funding sheet. All project or shell funding sheets must be created based on a funding template.
If you are using commitment funding, you will start with a commitment funding template, which is used to create the commitment funding structure within a project or shell. As base commits (that are designed for commitment funding in uDesigner) are routed and approved, a commitment funding sheet is created, based on this structure, for each base commit record. This sheet works with the SOV sheet to track and control funding of each SOV line.