After you create a project or shell funding sheet, you can set up assignment options. This includes specifying whether manual assignment is allowed; defining the business processes that can be used to assign funds to project or shells or to specific CBS codes; and defining assignment levels.
Project Level and CBS Level: Specify how funds can be added for this project or shell. This can be Manual (appropriate funds manually from the company funding sheet, and/or through funding appropriation business processes that appropriate company funds for the project or shell.
You can define funding appropriations at the project level (not associated with specific CBS codes), and at the CBS level (funding is specified per CBS code). You can "mix and match" for each project, with some business processes using project level funding, and others CBS level. Manual fund appropriations can be done at both levels.
Assignment Levels and Rules: For each funding business process that has been set up for the project or shell, you specify manual, Auto Order, or Auto Ratio. You also choose to assign funds at the Project Level (funding is consumed based on the total of the spends business process, providing greater flexibility for fund assignment), or CBS Level (funding is consumed per line item of a spends business process, which provides greater control over how funds are spent on each item.)
- Manual: Funds can be manually assigned. As spends business processes (e.g., invoices or payment applications) are routed and reach specified statuses, the amounts to be funded are collected under the Unassigned total on the funding sheet. Funds are assigned manually to these spends records.
- Auto Order: Funds are assigned automatically when a spends business process reaches a specified status. Funds are assigned based on the fund order, which is defined on the funding sheet by clicking the Fund Assignment Order button. When funds are consumed on one fund, then the next funding source is used for funding. Once all funds are consumed, remaining spends are collected under Unassigned.
- Auto Ratio: Funds are assigned automatically when a spends business process reaches a specified status. Funds are assigned based on the fund ratio, which is automatically calculated based on current fund levels. Once all funds are consumed, remaining spends are collected under Unassigned.
Note: Be sure you have imported and set up any business processes you will be using for fund appropriation and assignment in the project or shell before setting assignment rules
To set up fund assignment rules
- Open the project or shell funding sheet.
- Select the template in the log and click the Properties button.
- Click the Assignment tab.
- Complete the window as described in the following table.
- Click OK.
In this field: | Do this: |
|---|---|
Funding Assignment | Select the Funding Assignments sources. The sources can be at the CBS level, where funds are assigned to specific CBS codes, or project or shell level, which allows project or shell level funding without assigning funds to specific CBS codes. |
Project/Shell Level | Click Add to add project or shell level sources. Options include: Manual: Allows manual entry of project or shell fund assignments on the sheet Business Processes: Any cost type business process that is created with sub-type Line Items with Fund Code and Classification as Generic. |
CBS Level | Click Add to add CBS level sources. Options include: Manual: Allows manual entry of CBS level fund assignments on the sheet Business Processes: Any cost type business process that is created with sub-type Line Items with both CBS Code and Fund Code and Classification as Generic. |
Assignment Levels | Allows you to set fund assignment rule for each spend-type business process that is configured in your project or shell. The assignment level will only show those spend type business processes that consume funds. This option is available while designing spend type business process in uDesigner. |
Assignment Rules | Click the drop-down list and select a project- or shell-level or CBS-level rule. Project /Shell Level: Manual (Assign by BP Record Total): All spends are collected as Unassigned. These spends should be assigned manually to one or more funds at project or shell record Level. Manual (Assign by BP Line Item): All spends are collected as Unassigned. These spends should be assigned manually to one or more funds at the project or shell line item. Auto Order (Assign by BP Record Total): Funding sources are arranged in a prescribed order, and spend are assigned in that order. The assignment order is defined under project or shell Funding Sheet ‡ Fund Assignment Order ‡ Fund Assignment Order Window. Auto Order (Assign by BP Line Item): Funding sources are arranged in a prescribed order, and spend are assigned in that order at line item level. The assignment order is defined under project or shell Funding Sheet ‡ Fund Assignment Order ‡ Fund Assignment Order Window. Auto Ratio (Assign by BP Record Total): Funding sources are proportionally consumed until fully depleted. The fund level itself automatically defines the ratio. Once the funds are consumed, remaining spends are collected as Unassigned. Auto Ratio (Assign by BP Line Item): Funding sources are proportionally consumed until fully depleted at line item level. The fund level itself automatically defines the ratio. Once the funds are consumed, remaining spends are collected as Unassigned. CBS Level: Manual: All spends are collected as Unassigned, and are manually assigned to one or more funds at CBS level. Auto Order: Funding sources assigned to that CBS are arranged in a prescribed order, and spends are assigned in that order. Once all funds are consumed, remaining spends are collected as Unassigned. Fund Assignment Order for CBS can be defined under Cost Sheet>Fund Assignment Order>Fund Assignment Order Window. Auto Ratio: Funding sources assigned to that CBS are proportionally consumed until fully depleted. The fund level itself automatically defines the ratio. Once all funds are consumed, remaining spends are collected as Unassigned. SOV Auto Order: This option indicates that the assignment should be at SOV level using Auto order option. The order assignment will be defined under SOV>Fund Assignment Window. SOV Auto Ratio: This option indicates that the assignment should be at SOV level using Auto ratio option. The ratio will be defined under SOV>Fund Assignment Window. |