To create a new Payments record:
- Go to your project. Ensure that you are in the User mode.
- Expand the Financial Transactions node and expand the Payments and Journal Entries node.
- Click Payments.
- From the BP log page, click Create.Complete the Upper form according to the Upper form table below. You must enter a Title before you can save, and thereby create a permanent Payments record.
- In the Line Items section click Add or Grid. The Line Items form opens.
- Complete the Line Items form according to the Line Items table in Adding Line Items to the Payment Record. You must complete all required fields on each line that you entered before you can save the Line Items form.
Upper Form
In this field | Do this |
|---|---|
General block | |
Record Number | This is a read-only field that Unifier populates when you click Send. |
Title* | This is a required field - Enter a name for the record. |
Project Number | This field is auto-populated from the project. |
Project Name | This field is auto-populated from the project. |
Transaction Currency | This field is auto-populated. |
Rate in Project Currency | Unifier auto-calculates this value. Currency conversions use the exchange rate defined in the active Exchange Rates set in Unifier's Standards & Libraries. Until you modify a currency rate, Unifier uses the last active rate for that currency. |
Creator | This is a read-only field that identifies the person that created the record. The field appears as a link to the creator's contact information. |
Creation Date | This is a read-only field that Unifier populates upon record creation. |
Record Last Update Date | This is a read-only field that shows the last time the someone updated the record. |
Status | This is a required field - select the status of the Payments record. The choices are Pending and Closed. Note: If you select Closed status and click Finish Editing, the record will be permanently closed. |
Amount | This is an auto-calculated field that shows the total amount of the line items. |
Project Currency Amount | This is an auto-calculated field that shows the total amount of the line items in project currency. Currency conversions use the exchange rate defined in the active Exchange Rates set in Unifier's Standards & Libraries. Until you modify a currency rate, Unifier uses the last active rate for that currency. |
Description block | |
Description | Enter a description for the payment. |
PO Information block | |
Note: the PO Information block allows you to select an Invoices record or a Payment Applications record as the payment reference. | |
Invoices Selection | |
Invoice | This selection allows you to choose the reference Invoices record. |
PO Number | Purchase order number is auto-populated from the selected Invoices record. |
Invoice Date | Invoice date is auto-populated from the selected Invoices record. |
Priority | Priority is auto-populated from the selected Invoices record. |
Check No | Check number is auto-populated from the selected Invoices record. |
Check Processed Date | Check processed date is auto-populated from the selected Invoices record. |
Check Date | Check date is auto-populated from the selected Invoices record. |
Payment Application Selection | |
Payment Application | This selection allows you to choose the reference Payment Applications record. |
Contract No | Contract number is auto-populated from the selected Payment Applications record. |
Invoice Date | Invoice date is auto-populated from the selected Payment Applications record. |
Priority | Priority is auto-populated from the selected Payment Applications record. |
Check No | Check number is auto-populated from the selected Payment Applications record. |
Check Processed Date | Check processed date is auto-populated from the selected Payment Applications record. |
Check Date | Check date is auto-populated from the selected Payment Applications record. |
P6 Activity | Select a P6 activity. |
P6 Planned Cost | This is a read-only field. |
P6 Planned Start | This is a read-only field. |
P6 Planned Finish | This is a read-only field. |