If the rent you charge (or pay) should be pro-rated for different tenants in a building, you can create an allocation template and assign it to a Lease BP. The template will designate a breakdown of the costs for each tenant and Unifier will use this breakdown to create the payment calculations.
For example, for accounting purposes, the rent for a building is to be charged back to departments, based on each department’s space usage. The Marketing Department uses 60% of the space and IT uses 40% of the space. If the total rent for the building is $5000 per month, then Marketing would be charged $3000 and IT would be charged $2000 per month.
To create an allocation template
- Open the Lease BP you want to create the template for.
- Click the Allocation button. The Allocation Templates window opens.
- Click the New button. The Add/Edit Allocation Details window opens.
- Use the information in the first table below to complete the top three fields in this window.
- Click the Add button. Unifier enters a row number and opens an editable text box in the Description field.
- Use the information in the second table below to add rows to the allocation template.
- To add more rows to the allocation template, repeat steps 5 and 6.
- Click OK.
In this field: | Do this: |
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Allocation Name | Enter a name for the allocation template. This name will appear on the list of allocation templates you can select for the record or line item you create. |
Payment Type | Click the arrow and select the payment type that should be used for the allocations. |
Allocation Type | Select the type of allocation to use for the pro-ration.
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In this field: | Do this: |
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Description | Enter a name to identify the allocation, such as "Sales Dept" or "Uptown Restaurant". |
Allocation Value | Enter the value of the Allocation Type.
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Cost Code | From the picker that opens, select the cost code for the allocation. |
To link an allocation template to a lease business process
- Open the Lease business process record to which you want to link the template.
- Click the Allocation button. The Allocation Templates window opens.
- Select the template you want and click Open.