Manually assign or credit unassigned funds
If there are unassigned funds, you can assign them manually from the spends business process record or from the commitment funding sheet.
When the spends record reaches a specified workflow step or status, a Funding button appears on the form. Clicking the Funding button opens the Funding window, allowing manual fund assignment.
If a credit invoice (negative line item or invoice amount) has been submitted, this can be used to credit previously consumed funds back to the source, or can be used to credit another fund. You cannot credit an amount that is more than has been consumed.
To manually assign funds from the commitment funding sheet
- Open the commitment funding sheet.
- In the upper portion of the window, click the link next to Unassigned (Commitment Level). This link displays the amount of funds that are not currently assigned to a particular fund.
The Cell Detail window opens. The Cell Detail window displays the list of spends business process records that have not yet been fully funded. A record can appear on this list if you do not have enough funds available during an auto-assignment process, or if you set Manual as the assignment rule for the business process under the funding sheet Assignment tab.
- Select one or more records from the list and click the Assign to Funds button on toolbar. The Manual Fund Assignment window opens
- Enter a percent (%) amount for each record against a funding source.
- Click OK.
Note: Because the number of decimal places is limited to two in the Manual Fund Assignment window, some amounts from funds can never be consumed. If you cannot use funds completely through the Assign to Funds window, go to the Spend BP record and manually consume the fund by entering the amount.
To manually assign or credit funds from a spends business process record
- Open the business process record that needs to be funded. If the record is at a specified workflow step and status that allows funding, a Funding button is available.
- Click the Funding button on the toolbar. The Funding window opens.
- Select a line item from the upper pane. The bottom pane will display a list of funds that are available for that line item.
- Enter the amounts for fund assignment. This is subtracted from the fund balance. For credits, enter negative amounts; the amount entered is added back to the fund balance.
- Click OK
Automatic fund assignments at the commitment level
Automatic fund assignment works similarly at the commitment level as it does in project/shell funding. The available automatic funding option is auto-ratio by fund balance (if All Funds is chosen in the Fund Assignment window), or a specific (discrete) fund can be used.
See Manual vs. automatic fund assignment, About crediting funds, About commitment funding assignment options, About commitment funding columns.