You can update the SOV structure for General Spends, Payment Applications, or Summary Payment Applications.
The Update Project process runs in the background. Depending on the number of records and projects you are updating, it can take a considerable amount of time to complete. The process is complete when the End Date column in the Update History window shows the complete date.
Notes:
- Update Project can be used to create or update the SOV structure. If the structure already exists, it will be updated. If not, it will be created (restrictions apply for payment applications; see below).
- When creating or updating the structure of the Payment Applications SOV or Summary Payment Applications, the Payment Application business process must be set up in the target project first. If the business process has an active setup, then Update Project will create or update the structure.
To update SOV structure using Update Project
- Go to the Company Workspace tab and switch to Admin mode.
- Click Templates > Projects (Standard) > All in the left Navigator. Open the project template to update.
- In the Project Template, navigate to Cost Manager > Schedule of Values. Select one of the options: General Spends/Payment Applications/Summary Payment Applications.
- Click Update Projects and choose one of the following:
- Projects: allows you to choose which project(s) to update. You can use Find to search for specific projects to select from the complete list of projects. You can select as many projects as you want to update. The Page and Display fields display on the Project Update window, but are disabled in this case.
- All Projects: updates all active and on-hold projects.
- History: allows you to view the update history from past updates or cancel a request before the update begins.
An Alert window opens, detailing the information that will be updated. Read the message carefully, as once a project is updated, this action cannot be undone.
- Click Yes if you want to proceed with the update, or No to cancel.