Optionally, funding at the base commit (contract) level can be set up.
Commitment funding works in conjunction with the Schedule of Values (SOV) sheet. SOV line items have an impact on the commitment funding sheet and its data through fund assignment.
Before you begin. Be sure that the project/shell funding has been set up, with funds allocated and available on the project/shell funding sheet. Data sources are available for project/shell funding sheets (and company funding sheets) to track funding that is assigned for specific base commits. Also, be sure the data source Scheduled Value has been added as a column to the SOV structure for the project or shell. Commitment funding uses the SOV to track base commit and change commit amounts, and uses the Scheduled Value column to track remaining balances.
- Import and set up business processes for commitment funding. In addition to business processes that are used for project/shell funding, you can design business processes for use with commitment funding. In uDesigner, commitment funding is enabled on the base commit; automatic generation of an SOV must also be enabled. Then, the ability to view and/or assign funds is enabled per step on the base commit and the corresponding change commit. Be sure the linked spends business process has been enabled to consume funding.
- Create and set up Commitment Funding Template. This template is used to create a commitment funding structures in the project or shell, which in turn is used to create the individual commitment funding sheets for each base commit record. These procedures assume a template has been created and set up with columns.
- Define funding assignment rules. This is done in the Assignment tab of the Properties window. Assignment rules can be defined in the commitment funding template, structure or sheets. (This procedure assumes assignment rules have been defined in the template, and will be copied to the structure and individual sheets.)
- Create Commitment Funding Sheet Structure. Structures are created at the project level in user mode from a commitment funding template. When commitment funding sheets are created from base commit records, this default structure is used. Details about creating commitment funding structures from an existing template are found later in this section.
- Create individual commitment funding sheets. This is done automatically the first time you click the Funding button on a base commit business process form (this button becomes available on specific steps as designed in uDesigner). After creation, the commitment funding sheet is available for viewing or modification by clicking the Funding button on the base commit or associated change commits, or from the Commitment Funding log itself. Details about creating commitment funding sheets is found later in this section.
- Configure permissions. In addition to module level permissions that are needed to create and modify templates, structures and sheets, record level permission must be granted to individual commitment funding sheets. By default, the owner of the base commit will have permissions to the sheet. Additional users must be granted view or edit permissions. This is discussed later in this section.