Group / List Bill Reconciliation

Implementing a Group Billing for Group Contracts is referred as Group Bill Reconciliation; and Individual Contracts is known as List Bill Reconciliation.

  • This includes the ability to group contacts together under a billing entity, produce a list bill, reconcile the bill against premium or loan repayments received to add/delete contracts to the bill and process changes in billing and then release the bill to automatically create a batch of premium payments for the individual contracts.
  • Group EFT Draft for Individual Contracts and Group Billing
  • When multiple individual contracts exist with the same payor, this is the ability to draft a single EFT from the bank and apply the amount to individual contracts.
  • There is an assumption for the initial release of group billing that we will be dealing with a single currency for billing and premium receipt. Multi-currency is out of scope.
  • Group Billing is dependent on Activity Array Population of Entities for Activity Processing.

How it Works

The unified search feature allows a user to navigate through the Group / List Bill in OIPA from a central location. Searches can be performed for Group / List Bill by one field (Bill Number) or a combination of fields with through Advanced search. On opening a Group / List Bill record, the user can adjust and link suspense by clicking the tabs available in the Group / List Bill Reconciliation screen. Configuration and security decides the availability of these tabs to access for the user.

Steps to Search for a Group / List Bill

  1. Select Customer option from the Search drop-down.

    • Enter the search string in the text box. for example, the search string can be a "Group Bill Reference ID". If the exact wording is not known, use the % (percent) sign as a wild card. (or)

    • Click Advanced and enter the search criteria for the Bill.

  2. The search results will display under the Search window with a list of Bills. 

  3. Click the row of the appropriate Bill to open it. The Group/List Bill Reconciliation details are displayed with Adjust and Link Suspense links.

Adjust and Link to Suspense Links

  • Adjust: when this link is clicked, the user is presented with search fields to enter the Bill Detail Reconciliation search criteria. Enter the search criteria and click Find. The Bill Detail Reconciliationsearch results will be displayed in a tabular view. The user can choose the pencil of the Bill row to edit or click process icon to process the activity.
  • Link to Suspense: when this link is clicked, a Link Suspense window pops up with Suspense Type and Reconciliation Effective Date fields. On selecting the Suspense Type and Date, the user can enter the search criteria to select a suspense record from the search results. When the Suspense number is selected and OK is clicked, the selected suspense amount is displayed in a tabular view under the Suspense Details of the Group/List Bill Reconciliation screen. Click Saveto link Suspense to the Policy.