Submitting Payments for Funds (End User)

Before running an account promotion, account managers can create deals for the account promotion, its promoted categories, and its promoted products. After they run the account promotion, the account managers submit payments for those deals.

The following table summarizes a payment at different status stages and the results that the end user sees.

Pending Amount	Submitted Amount	Paid Amount
For the deal that is associated with the record that has a status of Pending, Requested, or Rejected, the Payments Pending field is updated with the amount of the record.	After the payment is approved, the end user manually changes the status of the record to Submitted. For the deal that is associated with the record, the Payments Pending field is decreased, and the Payments Submitted field is increased by the amount of the record.	The back office updates the status of the record to Paid. (You can also manually change the status of the record to Paid.) For the deal that is associated with the record, the Payments Submitted field is decreased, and the Payments Paid field is increased by the amount of the record. For the fund that is associated with the deal, the Payments field is updated. In the plan, account promotion, promoted categories, and promoted products containing the deal, the Actual Total Spend field is updated with the amount of the record.

Note: You must request approval for a new payment record before you can submit it. After the payment receives approval, you can change the status to Submitted. For information about approving payments, see Approving or Rejecting Payments.

After submission, payments are sent to the back office for processing. When processing is complete, the status of the payment changes to Paid. The application identifies and processes payments with a status of Paid. For more information about this processing and the results, see About Configuring Trade Funds.

This task is a step in Process of Managing Trade Funds.

To submit a payment against a fund

1. Navigate to the Accounts screen, then the Accounts List view.

2. Drill down on the Name field hyperlink for an account, and click the Checkbook view tab.

3. In the Checkbook list, perform either of the following actions, as appropriate for your needs:

   • Query for a check.

   • Create a new check.

4. In the Payments list, create a new payment, click the select button in the Deal ID field, select a deal in the Pick Allocation dialog box, and click OK.

5. In the Amount field for the payment, enter the payment amount.

6. (Optional) In the Pay To field, enter the name of the check recipient.

7. (Optional) In the Document # field, enter the payment number as issued by the financial application (for example, a check number or credit memo number).

8. (Optional) In the Issue Date field, enter the date on which the financial document was issued for payment.