Defining Approval Items and Approval Stages

An administrator defines the approval process by creating approval items and approval stages in the Approval Admin view.

To define approval items and stages

1. Navigate to the Administration - Application screen, and then the Approval Admin view.

2. In the Approval Item list, add a record and enter a name in the Approval Item field.

3. In the Approval Flow Type field, select one of the following:

   • Sequential. Indicates this Approval Item is distributed to approvers one after another in the sequence specified in the Approval Stage. The application routes the Approval Item to the next approver only if the current approver approves the request. If any approver in the approval chain declines the request, the Approval Item is rejected and no further routing is conducted.

   • Parallel. Indicates this Approval Item is distributed to all approvers simultaneously for approval. The Approval Item is rejected if at least one approver declines the approval request.

   Once you have defined an Approval Item, the next step is to define the appropriate approval stages. The Approval Item and Approval Stage lists have a parent-child relationship.

4. In the Approval Stage list, add a record for each approval stage and complete the fields described in the following table.

   Field	Comments
   Sequence #	Identifies the numeric sequence of this Approval Stage in the current Approval Item. The application executes Approval Stages in numerical order based on this number.
   Approval Type	Specifies whether the approver is a position or an employee.
   Owner Login Name	Indicates the login name tied to this Approval Stage. Relevant only if Approval Type is Employee.
   Owner Position	Indicates the position tied to this Approval Stage. Relevant only if Approval Type is Position.

End users use the My Approval Inbox view to approve an approval item. For more information, see Approving or Declining Approval Stages (End User).