Assigning Category Bookings to Specific Spaces

If a revenue manager is satisfied with the specific space assignments that are displayed in the diary, then the manager can convert all category bookings for the day into specific space bookings. The function space inventory engine automatically accounts for new bookings as well as existing bookings and assigns the category bookings to the specific spaces.

By default, space and time optimization is enabled for assigning bookings to specific spaces. However, if large numbers of function spaces are available for the current property, then space and time optimization can slow the assigning process significantly, and the assignment can take several minutes to complete. In such circumstances, it might be more practical to disable space and time optimization.

You can disable or enable space and time optimization only when the time scale selected is Month/Day-of-Week or Week/Day. When the other time scales are selected, space and time optimization is enabled by default, and the menu options are not available.

To assign category bookings to specific spaces

1. Navigate to the Function Space Diary screen.

2. In the Properties form, query for the property record.

3. Click the appropriate view tab from one of the following: Sales/Execution, Revenue Management, Compact Diary, or Total Availability.

4. In the selected view, enter the required start date and time scale (Month/Day-of-Week or Week/Day), and then click Go.

5. On the view toolbar, click the Menu button, and do one of the following:

   • Choose Disable Space/Time Optimization.

   • Choose Enable Space/Time Optimization.

6. Click Assign to assign the category bookings to specific spaces.