Complimentary Room Pricing
Sales representatives and sales managers can specify a number of complimentary sleeping rooms for an event. The complimentary number is not factored in when room availability is checked, but the number is relevant when the weighted average sleeping room rate is calculated. Complimentary rooms also are not factored into the calculation of total revenue that appears in the Quote Summary report.
For example, assume a quote has been generated for a group event, and the information appears in the Quotes screen, Room Blocks view. The specified occupancy for the group is single, and the property does not set different rates for weekends and weekdays.
The complimentary numbers of rooms are included in the contracted, projected and blocked numbers. As the following table shows, on July 5 there are 100 contracted rooms that include 10 complimentary rooms and 90 rooms that are not complimentary.
| Room Type | Contracted | Projected | Blocked | Comp | Single Price | Date |
|---|---|---|---|---|---|---|
STD |
100 |
90 |
95 |
10 |
150 |
July 5 |
STD |
130 |
80 |
90 |
20 |
120 |
July 6 |
The total rooms that are contracted and complimentary for this event is taken into account when revenue is calculated, as the following table shows.
| Date | Contracted | Complimentary | Revenue Calculation # | Single Price | Revenue |
|---|---|---|---|---|---|
July 5 |
100 |
10 |
90 |
150 |
150 multiplied by 90 equals 13500 |
July 6 |
130 |
20 |
110 |
120 |
110 X120 equals 13200 |
Using these figures, the calculations for Total Revenue and Total Rooms Nights are:
Total Revenue equals 13500 plus 13200 equals 26700
Total Room Nights equals 100 plus 130 equals 230
The following table shows the Average Rate calculation, including Complimentary rooms.
| Start Date | End Date | Total Room Nights | Total Revenue | Average Rate with Comp |
|---|---|---|---|---|
July 5 |
July 6 |
230 |
26700 |
26700 divided by 230 equals 116 |
The following table shows the Average Rate calculation, excluding Complimentary rooms.
| Start Date | End Date | Total Room Nights | Total Revenue | Average Rate |
|---|---|---|---|---|
July 5 |
July 6 |
230 |
30600 |
30600 divided by 230 equals 133 |
The user can view both the Average Rate and the Average Rate with Complimentary Rooms by navigating to the Quotes screen, Room Blocks Negotiation Rates view.