Send a Message to Subcontractors in a Project

In a project record, you can send a message to any subcontractors who have been invited to bid on a bid package in the project. Messages appear in subcontractors' email inboxes from the sender noreply@preconstruction.oraclecloud.com. If you choose to include any file attachments with your messages, subcontractors will be able to preview the file names so that they know you've included additional information for them to review.

Bidders cannot respond to these messages. The only kind of two-way messaging that occurs between general contractors and subcontractors in Preconstruction is through RFIs.

When you send subcontractors a message, they will receive a notification.

To send a message to subcontractors in a project.

  1. Select the Bids tab to open the All projects page.
  2. On the All projects page, select a project.
  3. On the Messages tab, select Create and choose the subcontractors who you want to receive the message.

    To send messages to several recipients quickly, you can choose common grouping options for subcontractors you've included in the project. Options include all bidders, all bidders excluding those who've declined, or more specific options are available from Select bidders. For example, you may need to alert subcontractors that you've made some changes to your project details, but those who aren't interested don't need to receive the update.

    The option you select here simply populates the To field in the next step, where you can add other contracts individually.

  4. On the Create message page, in the To field, add any other recipients.

    You can only add contacts who have already been added as potential bidders to a bid package in the project.

  5. Add the Subject, your Message, and any Files you want to include with the message. You can add emphasis to your message, or highlight important information, by formatting your text using basic text and list formatting, such as bold, Italics, and bullets.

    You can send file attachments to the bidders in a project for all bid packages, or you can specify a single bid package, if only certain bidders need additional information and files.

    The files you add here are not sent directly to the recipients through email. After receiving the message, they will need to log on to Preconstruction to see linked files. Once in Preconstruction, the recipients will be able to download them from the Messages tab.

    Select Preview to see what the message will look like to its recipients.

  6. Select Send.

Tips