4 Opening a Report

Use the Report Summary page to filter the list of reports that you want to open, view, analyze, and/or take action. This page also displays the Overdue Reports, Nearing Due date Reports, Pending Review Reports, Last Report ID Accessed in the dashboard.

By default, all reports are listed on the Report Summary page. You can also search required reports using search types and criteria.

The types of search supported are: Views, Basic Search, and Advanced Search. The Report Summary page displays the list of reports you have specified in the search parameters.

Topics:

·         Basic Search  

·         Advanced Search 

·         Views 

·         Sort By 

·         Regulatory Reports List 

Basic Search

This search is based on a limited set of search criteria and helps retrieve the required reports for your analysis. This search type is very useful if you know the report details such as report name and report ID. Only those reports that match the criteria you specify are displayed.

To search for reports using basic search criteria, follow these steps:

1.     On the Report Summary page, enter the details of the required fields (Report ID and Report Name) as described in  Advanced Search. 

2.     Click Search. Report(s) matching your search criteria are displayed.

Advanced Search

The Advanced Search offers an additional set of fields that are provided in the Basic Search. This option helps you narrow down your search results. You can use combinations of these search criteria to quickly find the reports you are looking for.

To search for reports using advanced search criteria, follow these steps:

1.     On the Report Summary page, click Advanced Search Advanced Search. The Advanced Search window is displayed.

Use the expand expandor collapsecollapse buttons to maximize or minimize the window.

2.     Enter the following information in the Advanced Search window as tabulated. You can enter all the search fields or required fields. If you use more search fields, it will narrow down your search results.

 Advanced Search Table describes fields in the Advanced Search. The fields marked with * are mandatory.  

Table:   Advanced Search

Fields

Description

Report ID

Enter one or more report IDs you want to search. For multiple report IDs, separate the report IDs with a comma (for example, 660, 671). Ensure that you do not enter a space after the comma. Report IDs are not case-sensitive. This overrides other filter criteria.

For example, if you enter Report ID in search criteria, then this option overrides other details that you have entered previously in other search criteria such as Report Status, Jurisdiction, and so on.

NOTE: You can enter a maximum of 50 numerics in this field.

Report Name

Enter the report name.

This field supports a wildcard search. You can use ‘%’ and ‘_’ as wildcard indicators.

NOTE: You can enter a maximum of 50 characters in this field.

Report Status

Select one or more statuses from the drop-down list. For example, Approved, Reopened, and so on.

Reported Subject Name(s)

 

Enter the name of the subject(s) who reported.

This field supports a wildcard search. You can use the ‘%’ and ‘_’ as wildcard indicators.

Case ID

Enter the case ID to view reports associated with the specific case ID. For multiple case IDs, separate them with a comma. Ensure that you do not enter a space after the comma. This overrides all other filter criteria. For example, CA660,ca671

NOTE: This search is not case-sensitive. You can enter a maximum of 255 characters in this field.

Case ID is the identifier that has triggered the creation of a report in the RR cloud service.

Jurisdiction

Select the jurisdiction to view reports mapped to the selected jurisdiction. Jurisdictions are defined by your institution.

Every report is associated with a jurisdiction. When a report is created from a case, the report inherits the jurisdiction that was associated with that case.

NOTE: Each user has access to a set of jurisdictions. Every report is associated with a single jurisdiction. A user has access to any report where the user's jurisdictions intersect with the report’s jurisdiction.

Report Offence

Select the type of offence that led to the creation of this report. For example, Money laundering, Terror Financing, and so on.

Last Modified By

Select the user who last modified the report. Use this criterion to view all the reports modified by the particular user. For example, Analyst, Supervisor, and so on.

Last Modified Date >=

Select the last modified date to view reports having a last modified date greater than or equal to the specified date. Using this criterion, you can view the reports modified during the particular date range. For example, reports modified on or after July 27, 2019

You can either perform a range search using ‘Last Modified Date >=’ and ‘Last Modified Date <=’ or use them independently.

Last Modified Date <=

Select the Last Modified Date from the calendar to view reports having a last modified date lesser than or equal to the specified date. Using this criterion, you can view the reports modified during the particular date range. For example, reports modified on or before July 27, 2019.

Approved By

Select the name of the approver to view reports approved by the selected user. For example, Supervisor1, Supervisor2, and so on.

Approved Date >=

Select the approved date to view reports having an approved date greater than or equal to the specified date. Using this criterion, you can view the reports approved during the particular date range. For example, reports approved on or after December 26, 2020.

Approved Date <=

Select the approved date from the calendar to view reports having an approved date lesser than or equal to the specified date. Using this criterion, you can view the reports approved during the particular date range. For example, reports approved on or before December 26, 2019.

Submitted By

Select the user(s) who submitted the report. For example, Analyst1, Analyst2, and so on.    

Submitted Date >=

 

Select the submitted date to view reports having a submitted date greater than or equal to the specified date. For example, reports submitted on or after July 18, 2019.

Submitted Date <=

 

Select the submitted date to view reports having a submitted date lesser than or equal to the specified date. For example, reports submitted on or before July 18, 2019.

Created By

Select the user who has created the report.

You can enter multiple names by using a comma to separate the entries.

Created Date >=

 

Select the created date to view reports having a created date greater than or equal to the specified date. Using this criterion, you can view the reports created during the particular date range. For example, reports created on or after December 26, 2019

You can either perform a range search using ‘Created Date >=’ and ‘Created Date <=’ or use them independently.

Created Date <=

 

Select the created date from the calendar to view reports having a created date lesser than or equal to the specified date. Using this criterion, you can view the reports created during the particular date range. For example, reports created on or before December 26, 2019.

Due Date>=

 

Select the due date to view reports having a due date greater than or equal to the specified date. Using this criterion, you can view the reports that have a due date during the particular date range. For example, reports having a due date on or after December 26, 2019.

Due Date<=

Select the due date from the calendar to view reports having a due date lesser than or equal to the specified date. Using this criterion, you can view the reports that have a due date during the particular date range. For example, reports having a due date on or before December 26, 2019.

3.     Click Apply Filter. The reports matching your search criteria are displayed on the Report Summary page.    To perform a different search, click the Reset button and enter your search criteria again.

4.     To save this search as Views, Click Save As View. The Save As View window is displayed.

5.     Enter View Name and Description.

NOTE:  The View Details field allows a maximum of 255 characters.

6.     Click Save to add a new pre-defined view.

7.     Click OK. The view is saved and displayed in the Views drop-down list. How to use this pre-defined views, see  Views .

NOTE:  The saved view is available only to the user who has created it, not to other users.

 

For example, if you regularly search for reports approved by Supervisor1 and reports approved on or before December 2019, you can pre-define a search as SupDecember under View. When you log in to the application next time, you need not enter all the search criteria again, select the pre-defined view as SupDecember and filter the reports.

Views

Views search helps you quickly filter the reports based on pre-defined search queries. You can define your search and save your search criteria as Views. For more information on pre-defining the search as views, see  Advanced Search .

To search reports using Views option, follow these steps:

1.     On the Report Summary page, click Views to view the available options.

2.     Select the ready-to-use pre-defined views. The Summary page refreshes to show the results matching the View search criteria

The following table describes the ready-to-use pre-defined views..

Table:   Pre-defined views

Views

Description

All My SMR

Select this option to view all new SMRs assigned to you.

All New SMR

 

Select this option to view all new SMRs. These SMRs are not yet assigned to any users.

  

Sort By

You can sort report by Created Date, Due date, Report Name, Report status, and so on.

Regulatory Reports List

The Reports List pane displays the list of all or specific reports you are looking for. You can select a report by clicking the corresponding Report ID link to view the details, investigate, and take action based on your role privileges.

NOTE:  If the report is already opened by another user, then that report is locked. You can only view that report.

 

The Reports List pane has the following User Interface (UI) controls:

·        Sort Ascending/Descending: You can sort the Report List in ascending or descending order using Ascending or Descending Ascending or Descending, respectively. By default, the Report List is in descending order.

·        Column Labels: The column labels provide you with the names of the columns. For example, Report Name, Report Type, and so on. This helps you to sort the information on the required report.

·        Tool Tip: A ToolTip that provides additional information is displayed when you position the cursor over a column label.

·        Column Size: You can change the width of the column by dragging the column to right or left direction using the mouse or you can select the Resize Column option. To resize the column, right-click on the column. The Resize option is displayed.

·        Page Display: Use this option to modify the number of reports you want to view on a page (records per page) and also navigate back and forth between pages to view all reports in the Report List. To view a specific page, enter the page number, use arrow marks to go to the next or previous page, or click on the existing numbers such as 1, 2, 3, and so on to go directly to that page.