4. Product

Under the Setup master tab’s drop-down link bar, the product Setup link opens screens that enable you to configure the basic business guidelines necessary to support one or more products in the system. This includes defining the types of collateral your company supports, creating lending instruments, and determining what is included in credit bureau reporting. Setting up the Products screens requires a thorough understanding of the current rules of your business and must be completed before you can use Oracle Financial Services Lending and Leasing. The Products drop-down link opens screens to record data of all the products supported by the system and contains the following links:

Navigating to Products

In the Setup > Setup > Products link enables you to setup the options related to following closed ended products your company offers:

• Asset Types
• Scoring Parameters
• Products
• Contract
• Scoring Models
• Fees
• Asset Billing Rate
• Checklists
• Statement Messages
• Letters
• Subvention

This chapter explains how to setup the screens associated with each one.

4.1 Asset Types

In Assets types you can setup the asset types that can serve as an application or account’s collateral. In addition, you can also define USAGE/RENTAL details along with USAGE/RENTAL charge matrix to facilitate usage billing calculation for Leased/Rented asset types.

The information on the Assets screen is used by the system to automatically display the appropriate collateral screen (Vehicle, Home, or Other) on the Application Entry screen.

The system recognizes the following four types of collateral:

Collateral Type	Description
Home collateral	Homes, manufactured housing, or any real estate collateral.
Vehicle collateral	All vehicle types, such as cars, trucks, and motorcycles.
Household goods and other collateral	All other collateral types not defined as home, vehicle, or unse­cured; for example, household items such as water heaters, tele­visions, and vacuums.
Unsecured collat­eral	All unsecured lending instruments. (This collateral type makes the collateral tabs on the system forms unavailable.)

The Asset Sub Type section allows you to further categorize an asset; for example, the asset type vehicle might be categorized as car, truck, or van.

The Attributes/Addons and Makes and Models sub screens continue to further detail the asset both in description and value. For example, a vehicle asset might include addons such as leather seats and cruise control.

Note

Neither asset types nor asset sub types can be deleted. As they may have been used in the past, the display and processing of that data is still dependent on the existing setup.

To set up the Asset Types

You can either define new Asset Type or specify a new name in the New Asset Type field and click Create Copy to create a copy of selected asset with details.

1. Click Setup > Setup > Products > Asset Types.
2. In the Asset Type section, perform any of the Basic Operations mentioned in Navigation chapter.

   

A brief description of the fields is given below:

Field:	Do this:
Asset Type	Specify the asset type.
Description	Specify the description for the asset. (This is the asset type which will appear throughout the system).
Collateral Type	Select the collateral type (the general category that the asset type falls within) from the drop-down list. Note: There is no need to define an asset for UNSECURED COLLAT­ERAL, as by definition there is no asset on such account.
Company	Select the portfolio company to which the asset type belongs, from the drop-down list. These are the companies within your organization that can make Leases using this asset type. This may be ALL or a specific company.
Branch	Select the portfolio branch to which the asset type belongs, from the drop-down list. This is the branch within the selected company that can make Leases using this asset type. This may be ALL or a spe­cific branch. This must be ALL if in the Company field you selected ALL. IMPORTANT: By selecting which asset type to use, the system searches for a best match using the following attributes: 1 Company 2 Branch Hence, the system recommends creating one version of each asset type where ALL is the value in these fields.
Enabled	Check this box to enable the asset type and indicate that the asset type is currently in use.

3. Perform any of the Basic Actions mentioned in Navigation chapter.
4. In the Asset Sub Type section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Asset Sub Type	Specify the asset sub type.
Description	Specify the description for the asset subtype
Asset Property Type	Select the type of property from the drop-down list.
Enabled	Check this box to enable the asset sub type.

5. Perform any of the Basic Actions mentioned in Navigation chapter.
6. Click Setup > Setup > Products > Assets > Attributes/Addons.
7. In the Attributes/Addons section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Attribute/Addon	Displays the asset attribute or addon name for the selected asset).
Description	Select the description for the asset attribute/addon from the drop-down list.
Default	Specify the default text to be copied or displayed when the asset attributes and addons fields are completed on an application for this asset.
Value	Specify the default monetary value to be copied or displayed when the asset attributes and addons fields are completed on an applica­tion for this asset.
Enabled	Check this box to enable the asset attribute/Addon and indicate that it is available for this type of asset.

8. Perform any of the Basic Actions mentioned in Navigation chapter.
9. Click the Setup > Setup > Products > Assets > Makes and Models.
10. In the Makes and Models section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Make	Specify asset make.
Model	Specify asset model.
Style	Specify asset style type.
Model Year	Specify asset model year.
Enabled	Check this box to enable the asset make and model and indicate that it is included on fields for this asset type.

11. Perform any of the Basic Actions mentioned in Navigation chapter.

4.1.1 Usage/Rental Details

The Usage / Rental Details sub tab allows you to define Usage/Rental definition details to categorize the incoming asset usage/rental data based on different parameters. The details maintained here are populated in Origination screen for billing calculation and can also be modified based on requirement.

For more information on how OFSLL handles Usage based leasing, refer to Appendix - Usage Based Leasing chapter and for Rental based leasing, refer to ‘Rental Agreement’ section in Lease Origination User Guide.

1. In the ‘Usage/Rental Details’ section, perform any of the Basic Operations mentioned in Navigation chapter.
2. A brief description of the fields is given below:

   Field:	Do this:
   Agreement Type	Select the agreement type as one of the following from the drop-down list. The selected Agreement Type defines the criteria for pricing selection during billing calculation. - USAGE - RENTAL - USAGE RENTAL Note: Based on the above selected option, the other fields are either enabled or disabled for selection as indicated below: For Usage Agreement Type, the following fields are editable: Calc Method Usage Cycle Min Usage Max Usage Discount % Usage Rollover / Advance Usage Term Calc Method For Rental Agreement Type, the following fields are editable: Discount % Discount Amount Security Deposit For Usage Rental Agreement Type, the following fields are editable: Usage Cycle Max Usage Discount % Discount Amount Security Deposit
   Calc Method	Select the calculation method as one of the following from the drop-down list. - TIERED (billing is based on the defined Usage/Rental Charge Matrix) - NON-TIERED (system automatically chooses the applicable slab based on the final usage value)
   Usage Cycle	Select the frequency of billing the asset usage from the drop-down list. This field is disabled for RENTAL agreement type.
   Min Usage	Specify the minimum usage value of the allowed range. This field is disabled for RENTAL agreement type.
   Max Usage	Specify the maximum usage value of the allowed range. This field is disabled for RENTAL agreement type.
   Discount %	Specify the percentage of discount exempted from final billing.
   Usage Rollover / Advance	Select the type of asset usage calculation as one of the following: - ROLLOVER (remaining usage balance is carried forward to next cycle) - NO-ROLLOVER (remaining usage balance is not carried forward) - ROLLOVER AND ADVANCE (remaining usage balance is carried forward to next cycle + total usage limit for current cycle can be utilized upfront) - ADVANCE (total usage limit for current cycle can be utilized upfront) Note: This field is disabled for RENTAL and USAGE RENTAL agreement type and ‘NO-ROLLOVER’ option is applicable by default.
   Reset Frequency	Specify the reset frequency of the billing cycle. This field is disabled for RENTAL and USAGE RENTAL agreement types and is available for ROLLOVER, ADVANCE and ROLLOVER AND ADVANCE methods of asset usage billing.
   Usage Term Calc Method	Select the type of asset usage term for billing calculation as one of the following from the drop-down list: - ACTUAL - here the current details updated/received is treated as the final record for usage term calculation. - AVERAGE - here system takes the average of usage details received in previous cycles for usage term calculation. The calculation method selected here is populated to ‘Elastic Term Calc Method’ field in Origination/Servicing Collateral screen. This field is disabled for RENTAL and USAGE RENTAL agreement type.
   Discount Amount	If you are defining Usage/Rental Details for RENTAL or USAGE RENTAL type of agreements, specify the discount amount allowed upfront from the final billing. This field is disabled for USAGE agreement type.
   Security Deposit	If you are defining Usage/Rental Details for RENTAL or USAGE RENTAL type of agreements, specify the security deposit amount paid upfront for the term. This field is disabled for USAGE agreement type.
   Excess Rent Collection Method	If you have selected the Agreement Type as USAGE RENTAL, select one of the following type of Charge Matrix to be used to derive the Excess Rent Collection Method from the drop-down list. - USING USAGE MATRIX - USING RENTAL MATRIX

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.1.2 Usage Charge Matrix

The Usage Charge Matrix sub tab allows you to define and maintain different chargeable slabs based on the combination of Billing Cycle and Charge Type. The details maintained here are used for billing calculation based on a particular asset usage.

For more information on how OFSLL handles Usage based leasing, refer to Appendix - Usage Based Leasing chapter and for Rental based leasing, refer to ‘Rental Agreement’ section in Lease Origination User Guide.

1. In the ‘Usage Charge Matrix’ section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Billing Cycle	Select the frequency of the billing cycle for the asset from the drop-down list.
Units From	Specify the minimum number of units from which the current usage charge matrix is applicable.
Charge Per Unit	Specify the amount to be charged for every unit.
Charge Type	Select the Charge Type as one of the following from the drop-down list. The list is displayed based on CHARGE_TYPE_CD lookup. - BASE (Units considered as base and chargeable at base rate) - EXCESS CYCLE (Units beyond base units and chargeable considering excess cycle) - EXCESS LIFE (Units exceeding the total contracted units and chargeable considering excess life cycle) Excess life is not applicable for Rental agreement type.
Enabled	Check this box to enable the charge matrix for usage calculation.

2. Perform any of the Basic Actions mentioned in Navigation chapter.

4.1.3 Rental Charge Matrix

The Rental Charge Matrix sub tab allows you to define and maintain different chargeable slabs based on the combination of Billing Cycle, Rental Duration, Charge Per Cycle and Charge Type. The details maintained here are used for billing calculation based on a particular asset usage.

For more information on how OFSLL handles Usage based leasing, refer to Appendix - Usage Based Leasing chapter and for Rental based leasing, refer to ‘Rental Agreement’ section in Lease Origination User Guide.

1. In the ‘Rental Charge Matrix’ section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Billing Cycle	Select the frequency of the billing cycle for the asset from the drop-down list.
Rental Duration From	Specify the minimum duration for which the rental charge is applicable.
Charge Per Cycle	Specify the amount to be charged for every rental cycle.
Charge Type	Select the Charge Type as one of the following from the drop-down list. The list is displayed based on CHARGE_TYPE_CD lookup. - BASE (Chargeable units exceeding from base units allowed) - EXCESS CYCLE (Chargeable units exceeding from billing cycle units) - EXCESS LIFE (Chargeable units exceeding the total contract term) Excess life is not applicable for Rental / Usage Rental agreement type.
Enabled	Check this box to enable the charge matrix for usage calculation.

2. Perform any of the Basic Actions mentioned in Navigation chapter.

4.2 Scoring Parameters

With the Scoring Parameters, you can define the scoring parameters of a company’s credit scorecard and behavioral scoring.

Pricing scores apply to applications and are based on information recorded during origination, behavioral scoring applies to accounts and is based on account history attributes and performed on a monthly basis.

Behavioral scoring

Behavioral scoring examines the repayment trends during the life of the account and provides a current analysis of the customer. This logical and systematic method identifies which accounts are more likely to perform favorably versus accounts where poorer performance is probable. This is useful when determining which other Lines of credit/loan products a customer may qualify for.

This information appears on the Customer Service form in the Account Details screen’s Activities section.

To set up the Scoring Parameters

You can either define new Scoring Parameters or specify a new name in the New Parameter field and click Create Copy to create a copy of selected parameter with details.

1. Click Setup > Setup > Products > Scoring Parameters.
2. In the Parameters section, perform any of the Basic Operations mentioned in Navigation chapter.

   

A brief description of the fields is given below:

Field:	Do this:
Parameter	Specify the name of the scoring parameter. The system recom­mends entering a name that in some way reflects how the parameter is used; for example, use FICO_SCORE instead of PARAMETER_1.
Description	Specify a description of the parameter. Again, Specify a name that reflects how the parameter is used; for example, use FICO SCORE and WEIGHTED FICO SCORE instead of FICO SCORE NUMBER 1 and FICO SCORE NUMBER 2.
Data Type	Select the data type of the scoring parameter being defined from the drop-down list. This determines how the system handles the values. (While DATE and CHARACTER are available data types, generally only NUMBER should be used when defining a scoring parameter.
Scoring Type	Select the scoring type from the drop-down list: credit scoring or behavioral scoring.
Enabled	Check this box to enable and indicate that the scoring parameter is available.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

The Formula Definition section allows you to define a mathematical expression of the scoring parameter you want to define. The expression may consist of one or more sequenced entries. All arithmetic rules apply to the formula definition. If errors exist in the formula definition, the system displays an error message in this section when you choose Show Expression.

4. In the Formula Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Seq	Specify the sequence number (the order in which the formula definition variable will be assembled and evaluated).
(	Specify a left bracket, if you need to group part of your formula definition.
Variable	Select the variable from a validated field based on the user-defined table SCR_CRED_SUMMARY: SCORING PARAMETERS, from the drop-down list.
Constant Value	Specify the constant value (optional).
Mathemati­cal Operator	Select the math operator to be used on the adjacent formula definition rows, from the drop-down list.
)	Specify a right bracket, if you are grouping part of your formula definition.
Enabled	Check this box to enable the formula and indicate that it is included when building a definition for the scoring parameter.

5. Perform any of the Basic Actions mentioned in Navigation chapter.
6. In the Parameters section, click Show Expression.

The mathematical expression appears in the Formula Expression section (in sequential order) in the Expression field.

4.3 Products

The Product screen defines the closed ended products your organization offers. This screen is enhanced to support Islamic along with the conventional.

A product is based on the following attributes:

• The collateral type and sub type
• The billing cycle
• Whether the amount is paid directly or indirectly to the customer

The Product Definition section records details about the product such as the description, start and end dates, collateral type and sub type, credit bureau reporting attributes, billing cycle, index and rate calculation attributes.

System supports ‘Biennial’ (once every 2 years) and Triennial (once every 3 years) type of billing cycles. Based on the following lookups, the billing cycle ‘frequency’ can be defined:

• BILL_CYCLE_CD
• LEASE_BILL_CYCLE_CD - For lease accounts, the Biennial and Triennial billing cycles are applicable only for ‘Interest Rate’ type of Calculation Method and for both Advance and Arrears type of Rent Collection Methods. However, these billing cycles are allowed for Balloon Method - N+1 and ‘not allowed’ for Flexible repayment > Skip Months and for Agreement type, Usage, Rental, Rental Usage types.

For a lease product definition, the calculation is based on either Rent Factor or Interest Rate and Contract and Pricing definition will be driven depending on one of the above option selected.

The Product Itemization section is used to define itemized entries for a product. This information is used on the Itemization sub screens of the Application Entry and Application screens.

The Rate Adjustments section is used to define the frequency of rate change allowed during interest rate calculations.

To set up the Product

You can either define new Product details or specify a new product code in the New Product field and click Create Copy to create a copy of selected product with details.

7. On the Oracle Financial Services Lending and Leasing home screen, Setup > Setup > Administration > User > Products > Products > Lease.
8. In the Product Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

   

A brief description of the fields is given below:

Field:	Do this:
Product	Specify the product code as defined by your organization (in other words, how you want to differentiate the products). For example, products can be differentiated according to asset. The product code, or name, is unique.
Description	Specify the description of the product. (This is the product description as it appears throughout the system).
Start Dt	Specify the start date for the product. You can even select the date from the adjoining Calendar icon.
End Dt	Specify the end date for the product. You can even select the date from the adjoining Calendar icon.
Direct	Check this box, if you need the product to be originated directly to customer. (In this case, the compliance state is the state listed in the customer’s current mailing address.) If unchecked, the product is an indirect lending product; that is, payment is made to the producer. (In this case, the compliance state is the state listed in the producer’s address.)
Close Account After Paid-Off	Check this box to allow the account to be closed once the account is paid off i.e. system closes the account after the number of days specified in the system parameter has elapsed. This option is selected by default. If not selected, system ignores the system parameter and does not close the account even if the account is paid off i.e. system keeps the accounts active so that the equity can be traded with other accounts. For information on accounts trading, refer to ‘Appendix - Trading of Accounts’ chapter. Note: If the business practice of a financial institution is ‘not’ to close the accounts then this Indicator need to be unchecked. Mainly in the Vacation Ownership where a Timeshare Loan can be traded anytime even if the account is paid-off, this feature is used.
Customer Credit Limit	Check this box to enable ‘Customer Credit Limit’ tab in Origination module. Using the ‘Customer Credit Limit’ tab, an underwriter can define a specific credit limit for the customer while funding the first application and based on that credit limit, subsequent applications can be funded. For more information, refer to ‘Customer Credit Limit’ details in User Guide.
Same Billing Cycle	Check this box to set the same billing cycle (supported only billing cycles Monthly and Weekly) for all the future applications funded for an existing customer.
Enabled	Check this box to activate the product. Note: You can check this box only when Rate adjustment schedule is maintained, i.e., All the products should be variable rate products.
Skip Credit Bureau Reporting	Check this box to skip credit bureau reporting of all Accounts funded with this product type - i.e. on funding an application, that particular account is enabled with this parameter and is excluded when the metro II batch job is run for credit bureau reporting. This option can also be enabled/disabled at individual account level in Servicing by posting ‘Skip Credit Bureau Reporting Maintenance’ non-monetary transaction. However note that existing behaviour of ‘Stop Bureau Account’ condition would still be applicable.
Collateral Type	Select the collateral type for the product, from the drop-down list. This field identifies what type of collateral is associated with the and assists the system in identifying the correct screen(s) to display.
Collateral Sub Type	Select the collateral sub type for the product, from the drop-down list.
Credit Bureau Portfolio Type*	Select the credit bureau portfolio type for the product, from the drop-down list.
Credit Bureau Account Type*	Select the account type for the product, from the drop-down list. *Note: The Credit Bureau Portfolio Type and Credit Bureau Account Type fields determine how the portfolio is reported back to the credit bureaus.
Billing Cycle	Select the billing cycle for the product, from the drop-down list. Note: This field is not editable and the billing cycle is selected as MONTHLY by default if the lease calculation method is selected as RENT FACTOR.
Category	By default the category of the product is selected as STANDARD and is not editable.
Calculation Parameters: This section allows you to define the parameters for lease calculation starting from choosing the calculation method.
Calculation Method	Select the type of lease calculation method as one of the following: RENT FACTOR (selected by default) INTEREST RATE If the lease calculation method is selected as ‘Interest Rate’, the following fields are enabled in the screen and also the ‘Rate Adjustments’ sub tab is available to specify the details: Flexible Repayment Index Rounding Reschedule Method Reschedule Value
Flexible Repayment	Check this box to allow flexible repayment for the Product. When you check this check box, the Flexible Repayment Allowed box of Repayment Options section available under Funding tab > Contract sub tab > Replacement sub tab of Funding screen. Note: On the Repayment sub screen of Contract link on Funding screen, you may only enter the desired repayment schedule type in the Repayment section’s Type field if the Flexible Repayment Allowed is selected.
Index Rounding	Select the index rate rounding factor for the product, from the drop-down list. Note: For more information, refer Appendix C: Rounding Amounts and Rate Attributes.
Reschedule Method	Select the rate change reschedule method for the variable rate product, from the drop-down list. Select CHANGE PAYMENT, if you want to automatically recalculate the repayment amounts on the interest rate change. Select UNDEFINED (the default value), if you do not want to take any action on interest rate change.
Reschedule Value	Specify the value in percent (%) to decide the repayment change. For example, if you enter 10, then the periodic repayment amount will change only if the newly computed repayment amount is higher by 10% of the previous repayment amount. Specify 0 if you want to change repayment amounts with every index rate change.
Agreement Type	If you have selected the ‘Collateral Type’ as either VEHICLE COLLATERAL or HOUSEHOLD GOODS AND OTHER COLLATERAL, you can select one of the following types of lease agreement from the drop-down list for further calculation: - USAGE - RENTAL - USAGE RENTAL Note: For each Usage or Rental details defined in ‘Asset Type’ screen, you can define only one record for each asset type (i.e. one for Usage and one for Rental). Based on the selected option, OFSLL handles the lease calculation and billing. For more information on Usage based leasing, refer to Appendix - Usage Based Leasing chapter and for Rental based leasing, refer to ‘Rental Agreement’ section in Lease Origination User Guide.

9. Perform any of the Basic Actions mentioned in Navigation chapter.

Note

The 'Reschedule Method' and 'Reschedule Value' fields allows you to define and control the changes in lease amount for Variable and Fixed rate lease during originating, funding, and servicing. For more information, refer Variable and Fixed Interest Rate.

4.3.1 Product Itemizations

1. Click Setup > Setup > Administration > User > Products > Products > Lease > Product Itemizations.
2. In the Product Itemization sub screen, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Itemization	Select the itemization type for the product selected in product definition section, from the drop-down list.
Discount Rate	Specify the discount rate.
Sort	Specify the sort order.
Sign	Select +ve for a positive number and -ve for a negative number. Note: The +ve and -ve buttons determine whether the values will increase or decrease the itemization total for the product based on the selected product. Together the contents of the Product Itemization sub screen, positive and negative, add up to the amount.
Enabled	Check this box to indicate that this product itemization is currently available.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.3.2 Rate Adjustments

The Rate Adjustment sub tab is enabled for lease calculation based on Interest Rate.

1. Click Setup > Setup > Administration > User > Products > Products > Loan > Rate Adjustments.
2. On the Rate Adjustments subtab, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Seq	Specify the sequence number of the rate change adjustments. Consider 1 as the initial (first) rate change adjustment frequency. All subsequent frequencies will be considered for rate change adjustments according to their sequence number.
Adjustment Frequency	Select the frequency value for adjustments, from the drop-down list. Currently, the following values are available in the system: RATE CHANGE OCCURS EVERY X YEARS RATE CHANGE OCCURS EVERY X MONTHS RATE CHANGE OCCURS EVERY X DAYS RATE CHANGE OCCURS EVERY BILLING DATE RATE CHANGE OCCURS EVERY DUE DATE RATE CHANGE OCCURS AT MATURITY
Period	Specify the period associated to adjustment frequency. For example, if you select the adjustment frequency as RATE CHANGE OCCURS EVERY X YEARS and enter 5, the rate change occurs every five years.
# of Adjustments	Enter the number of adjustments associated with the adjustment frequency. For example, in above example, if you enter the value as 2, then rate payment adjustment occurs on the product every five years and will happens 2 times before switching to the next adjustment frequency.
Enabled	Check this box to indicate that this rate adjustment is currently available.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.4 Contract

The Contract screen allows you to define the instruments used within your system. A instrument is a contract used by a financial organization with specific rules tied to it. When processing an application, an instrument associated with the application informs the system of the type of contract being used for the approved loan. This ensures that all parameters tied to the instrument are setup for the account as it is booked - without requiring you to do it.

Instruments can be setup at different levels:

• Company
• Branch
• Product
• Application state
• Currency

The following groups of parameters are setup at the instrument level (Each has its own section on the Contract screen):

• Selection Criteria
• Accrual
• Capitalization
• Scheduled Dues
• Billing
• Delinquency
• Lease Contract
• Tax
• Early Termination
• Ever Green Details
• Residual Details
• Payment Caps
• Extension
• Rate Cap And Adjustments
• Other

Items defined in the contract are “locked in” when you choose Select Instrument on the Funding form’s Contract link.

The Contract screen’s Instrument and Description fields allow you to enter the financial instrument’s name and description.

System supports ‘Biennial’ (once every 2 years) and Triennial (once every 3 years) type of billing cycles. Based on the following lookups, the billing cycle ‘frequency’ can be defined:

• BILL_CYCLE_CD
• LEASE_BILL_CYCLE_CD - For lease accounts, the Biennial and Triennial billing cycles are applicable only for ‘Interest Rate’ type of Calculation Method and for both Advance and Arrears type of Rent Collection Methods. However, these billing cycles are allowed for Balloon Method - N+1 and ‘not allowed’ for Flexible repayment > Skip Months and for Agreement type, Usage, Rental, Rental Usage types.

To set up the Contract

You can either define new Contract Definition details or specify a new name in the New Instrument field and click Create Copy to create a copy of selected contract with details.

1. On the Oracle Financial Services Lending and Leasing home screen, click Setup > Setup > Administration > Products > Contract > Lease
2. On the Contract Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

   

A brief description of the fields is given below:

Field:	Do this:
Instruments section
Instrument	Specify the code identifying the instrument.
Description	Specify the description of the instrument being defined.
Start Dt	Specify the start date for the instrument. You can even select the date from the adjoining Calendar icon.
End Dt	Specify the end date for the instrument. You can even select the date from the adjoining Calendar icon
Enabled	If you check this box, the system will consider this contract definition when selecting a instrument for an application. Note: Once the field is enabled load balances button in balances sub tab will be disabled
Selection Criteria section
Company	Select the company for the instrument from the drop-down list. This may be ALL or a specific company.
Branch	Select the branch within the company for the instrument from the drop-down list. This may be ALL or a specific branch. This must be ALL, if you have selected ‘ALL’ in the Company field.
Calculation Method	Select the type of lease calculation method for the contract as one of the following: RENT FACTOR (selected by default) INTEREST RATE Note: Based on the above selection, some of the fields in lease contract definition screen are either disabled or is displayed in view only mode with default supported option. The same is detailed in respective fields.
Billing Cycle	Select the billing cycle frequency for the contract as one of the following from the drop-down list. MONTHLY (Default) WEEKLY BI WEEKLY QUARTERLY SEMI ANNUAL ANNUAL Note: The billing cycle is selected as ‘Monthly’ by default and is not editable if the lease calculation method is selected as ‘Rent Factor’.
Agreement Type	Select the lease agreement type as one of the following from the drop-down list for further calculation: - USAGE - RENTAL - USAGE RENTAL For more information on how OFSLL handles Usage based leasing, refer to Appendix - Usage Based Leasing chapter and for Rental based leasing, refer to ‘Rental Agreement’ section in Lease Origination User Guide.
Product	Select the product for the instrument from the drop-down list. This may be ALL or a specific product. If the Agreement Type is selected as either USAGE or RENTAL, then the drop-down list displays only those products associated with USAGE or RENTAL type of lease.
State	Select the state in which the instrument is used from the drop-down list. This may be ALL or a specific state.
Currency	Select the currency for the instrument from the drop-down list. By selecting which type to use, the system searches for a best match using the following attributes: 1. Billing Cycle 2. Start Date 3. Company 4. Branch 5. Product 6. State Hence, Oracle Financial Services Software recommends creating one version of each type, where ALL is the value in these fields.
Pricing	Select the pricing in which the instrument is used from the drop-down list. This may be ALL or a specific pricing.
Accrual section
Rent Accrual Method	Depending on the lease calculation method selected, the applicable rent accrual method which is used to calculate interest accrual for this instrument is defaulted from the drop-down list. - For Rent Factor calculation method, ACTUARIAL - MONTHLY method is selected by default. - For Interest Rate calculation method, INTEREST BEARING method is selected by default. Note: System displays an error on save if any of the above default options are interchanged.
Base Method	Select the base method used to calculate interest accrual for this instrument from the drop-down list. The list is populates with the val­ues defined in ACCRUAL_BASE_METHOD_CD lookup code. Note: The base method is selected as 30/360 by default if the lease calculation method is selected as ‘Rent Factor’.
Start Dt Basis	If the lease calculation method is selected as Interest Rate, then the start date is by default is Effective Date and the interest is calculated from the lease Contract date. If the lease calculation method is selected as Rent Factor, this field is disabled since it is not applicable.
Start Days	Specify the number of days for which the interest accrual is to be cal­culated. Note: If the lease calculation method is selected as Rent Factor, this field is disabled since it is not applicable.
Time Counting Method	Select the time counting method used to calculate interest accrual for this instrument from the drop-down list. Note: If the lease calculation method is selected as Rent Factor, this field is disabled since it is not applicable.
Installment Method	System supports an amortized repayment schedule with the final payment potentially differing from the regular payment amount in the other billing cycles. If the lease calculation method is selected as Interest Rate, then the installment method by default is EQUATED PAYMENTS where-in the equal installments for each billing cycle includes any minute final payment differences. If the lease calculation method is selected as Rent Factor, this field is disabled since it is not applicable.
Int Amortization Freq	Select the interest amortization frequency from the drop-down list. You can either select DAILY or MONTHLY (MONTH END) which is selected by default.
Capitalization section This section allows you to define capitalization parameters which helps to capitalize the corresponding account balances to the principal balance of the account based on specific frequency. For example, you can capitalize the accumulated Interest or Late Fees to principal balance of the account. You can either capitalize all the balances based on same frequency or define different frequency for each type of balance. Note: Capitalization parameters can also be updated by posting ‘CAPITALIZATION MAINTENANCE’ monetary transaction.
Capitalize	Check this box to enable capitalization parameters for the contract. By default, this option is un-checked. The option is available only for the following product types: - Interest Bearing Loans and Mortgage Loans - Interest Rate Method Lease - Average daily balance Method Line of Credit
Frequency	Select the required capitalization frequency from the drop-down list. The list contains the following types of frequency to either capitalize all the balances based on same frequency or define different frequency for each type of balance. - Based on specific intervals such as Monthly, Quarterly, Annual and so on. - Based on contract Billing Frequency, Billing Date, or Due date. - Specifically on every Month End. - Or - - Based on Balance Frequency to define different capitalization frequency for each balance. This can further be defined in Balances sub tab.
Capitalization Start Basis	Select the capitalization start date from the drop-down list as either Contract Date or First Payment Date to calculate the capitalization frequency accordingly. However, this field is not enabled for Billing date or Due Date type of capitalization frequency.
Grace Days	Specify the grace days allowed in the frequency (minimum 0, maximum 31) before capitalizing the balances to account. This is also the deciding factor for executing the capitalization batch job which is based on Capitalization Frequency + Grace Days. However, note that Grace Days are not accounted for Month End type of capitalization frequency and is ignored even if specified.
Cap Tolerance Amt	Specify the capitalization tolerance amount which is the minimum amount to qualify for capitalization. Any amount less than this is not considered for capitalization of balances. This helps to avoid capitalization of nominal or decimal amounts. Note: There is no specific accounting maintained for non-capitalized decimals with reference to setup.
Scheduled Dues section
Due Day Min	Specify the minimum value allowed for the due day for this instru­ment.
Due Day Max	Specify the maximum value allowed for the due day for this instru­ment. Note: If billing cycle is selected as weekly, then Due Day Max field value cannot be greater than 7.
Max Due Day Change / Year	Specify the maximum number of due day changes allowed within a given year for this instrument.
Max Due Day Change / Life	Specify the maximum number of due day changes allowed over the life of a product funded with this instrument.
Max Due Day Change Days	Specify the maximum number of days a due date can be moved.
Pmt Tolerance Amt*	Specify the payment tolerance amount. This is the threshold amount that must be achieved before a due amount is considered PAID or delinquent. If (Payment Received + Pmt Tolerance: $Value) >= Standard Monthly Payment, the Due Date will be considered as sat­isfied in terms of delinquency. The amount unpaid is still owed.
Pmt Tolerance%*	Specify the payment tolerance percentage. This is the threshold per­centage that must be achieved before a due amount is considered PAID or delinquent. If Payment Received >= (Standard Monthly Payment * Pmt Tolerance% / 100), the due date will be considered satisfied in terms of delinquency. The amount unpaid is still owed. The system uses the greater of these two values.
Promise Tolerance Amt*	Specify the promise tolerance amount. This is the threshold amount that must be achieved before a due amount is considered kept or Broken. If (Payment Received + Promise Tolerance: $Value) >= Promise Amount, the Due Date will be considered kept (satisfied).
Promise Tolerance %*	Specify the promise tolerance percentage. This is the threshold percentage that must be achieved before a due amount is considered kept or Broken. If Payment Received >= (Promised Amt * Promise Tolerance%), the due date will be considered kept (satisfied). The system uses the greater of these two values.
Billing section
Prebill Days	Specify the prebill days. This is the number of days, before the first payment due, that accounts funded with this instrument will be billed for the first payment. Thereafter, the accounts will be billed on the same day every month. If an account has a first payment date of 10/25/2003 and Pre Bill Days is 21, then the account will bill on 10/04/2003, and then bill on the 4th of every month.
Bill Type	Select the billing type for accounts funded using this instrument from the drop-down list.
Bill Method	Select the billing method for accounts funded using this instrument from the drop-down list.
Balloon Method	If the lease calculation method is selected as Interest Rate, then the balloon payment method for accounts funded using this instrument is ‘N + 1 PMTS’ by default. Amortization happens based on N+1 payments. However, this field is not applicable if the lease calcula­tion method is ‘Rent Factor’.
Multiple Billing Asset Rate	Check this box to indicate if multiple asset rates are applicable for one billing period. System considers billing period from current due date to the next due date. Multiple rates are fetched only when rate end date (rate start date + rate frequency) ends one or more cycle(s) before the next due date i.e. current rate record does not cover the entire billing period.
Delinquency section
Late Charge Grace Days	Specify the number of grace days allowed for the payment of a due date before a late charge is assessed on the account.
Stop Accrual Days	Specify the number of days a contract can be in delinquent state, after which the interest accrual must stop for an account. A Batch Job is run daily to select accounts in delinquent status for a pre-defined number of days and post ‘No Accrual transaction’ for such accounts on current date. When the account recovers from Delinquency, the system will then post a ‘Start Accrual Transaction’ on the date the account is recovered from delinquency.
Delq Grace Days	Specify the number of grace days allowed for the payment of a due date before an account is considered delinquent. This affects DELQ Queues, the system reporting, and the generation of collection letters.
Time Bar Years	Specify the total number of years allowed to contact the customer starting from the first payment date and beyond which the account is considered delinquent. You can specify any value between 0-999.
Cure Letter Gen Days	Specify the number of delinquency days to initiate cure letter generation.
Cure Letter Valid Days	Specify the number of days during which the issued cure letter is valid. Usually financial institutions will start the collection activities after the lapse of cure letter validity date.
Delq Category Method	Select the delinquency category method to determine how the system populates delinquency counters on the Customer Service form. Note: This value does not affect credit bureau reporting.
Accrual Post Maturity	Check this box to indicate that this is the post maturity default rate. Extensions allow you to extend the maturity of the contract by one or more terms by allowing the customer to skip one or more payments. The skipped terms are added to the end of the contract. Note: If the lease calculation method is selected as Rent Factor, this field is disabled since it is not applicable.
Cycle Based Fees - This section allows to define the parameters for calculating cycle based fees at individual account level. Using the below parameters, system derives the Cycle Base Fees and updates the account balances on processing the following batch jobs - TXNCBC_BJ_100_01 (CYCLE BASED COLLECTION LATE FEE PROCESSING) and TXNCBL_BJ_100_01 (CYCLE BASED LATE FEE PROCESSING). For more information, refer to ‘Fee Consolidation Maintenance’ section in Appendix chapter. System calculates the below type of fee in combination of associated and master account and is assessed only when total due crosses ‘Threshold’ amount (that is defined in Setup > Products > Contract > Fees tab and Setup > Products > Fees screen): Fee Late Charge (FLC) Percentage of sum of payment due Percentage of sum of standard payment Percentage of sum of billed amount Cycle Based Collection Late Fee Flat amount Percentage of sum of payment due Percentage of sum of standard payment Percentage of sum of billed amount Percentage of payment due Percentage of standard payment Percentage of billed amount Percentage of total due amount Percentage of sum of total due amount Cycle Based Late Fee Flat amount Percentage of sum of total due amount Percentage of sum of payment due Percentage of sum of standard payment Percentage of sum of billed amount Percentage of total due amount Percentage of payment due Percentage of standard payment Percentage of billed amount
Cycle Based Collection Late Fee	Check this box to enable cycle based collection late fee assessment on the account. If selected, the balance type CYCLE BASED COLLECTION LATE FEE is made available in the Balances tab which further allows to define how system should derive the balances when an account is booked and funded. If unchecked (default), system does not display the ‘Cycle based Collection Late Fee’ balance in Contract >Balances tab on clicking ‘Load Balances’ button.
Cycle Based Late Fee	Check this box to enable cycle based late fee assessment on the account. If selected, the balance type CYCLE BASED LATE FEE is made available in the Balances tab which further allows to define how system should derive the balances when an account is booked and funded. If unchecked (default), system does not display the ‘Cycle Based Late Fee’ balance in Contract >Balances tab on clicking ‘Load Balances’ button.
Cycle Based Collection Late Fee Grace Days	Specify the number of grace days allowed before cycle based collection late fee is assessed on the account. This field is enabled only if the Cycle Based Collection Late Fee option is checked above.
Cycle Based Late Fee Grace Days	Specify the number of grace days allowed before cycle based late fee is assessed on the account. This field is enabled only if the Cycle Based Late Fee option is checked above.
Fee Consolidation - If Cycle Based Late Fee is assessed based on above parameters, this section allows to enable/disable the option to consolidate the late fee at Master Account level.
Late Charge at Master Account	Check this box to allow system to consolidate the late charge assessment at master account level.
Cycle Based Collection Late Fee at Master Account	Check this box to allow system to consolidate the cycle based collection late fee assessment at master account level. Ensure that, the option ‘Cycle Based Collection Late Fee’ is also checked for fee consolidation at Master Account level.
Cycle Based Late Fee at Master Account	Check this box to allow system to consolidate cycle based late fee assessment at master account level. Ensure that, the option ‘Cycle Based Late Fee’ is also checked for fee consolidation at Master Account level.
Lease Contract section
Lease Type	Select the lease type from the drop-down list. You can select the lease type as either Direct Finance or Operating Lease. If the lease Type is selected as Direct Finance, system enables the field ‘Residual Value in Final Bill’ under Residual Details section for selection.
Tax Book Type	Select the lease tax book type for depreciation from the drop-down list.
Depreciation section In this section you can define asset depreciation method and frequency. The same is used for asset depreciation calculation when the batch job TAMDEP_BJ_121_01 (DEPRECIATION RATE PROCESSING) is executed. If asset is associated to an account then an ‘Asset Depreciation’ amortization transaction is posted on to the account with new delta depreciated value. Asset depreciation is cal­culated till the entire lease term or till the asset residual amount becomes ‘0’.
Depreciation Method	Select the asset depreciation method to be used for calculation as one of the following from the drop-down list. - FLAT RATE: This method is used to depreciate the asset over a fixed time using a fixed rate. This method of calculation is similar to Written Down Value Method (Diminishing Balance Method / Reducing Installment Method). On selecting this option, the following fields - Base Rate, Adjusting Rate and Bonus Rate are enabled to define the flat rate. - LIFE BASED: This method is used to depreciate the asset over a fixed time using the specified rates. This method of calculation is similar to Straight Line Method (Original Cost Method / Fixed Installment Method). On selecting this option and saving the record, ‘Depreciation Rate Schedule’ sub tab is enabled to define depreciation rates slab.
Depreciation Convention	Select the frequency at which the leased account should be updated with depreciation details from the drop-down list. The list is populated with frequency details (i.e. monthly, weekly, and so on) maintained in ‘FIRST_LAST_YEAR_CONVENTION_CD’ lookup code.
Base Rate	If you have selected the Depreciation Method as ‘Flat Rate’, specify the estimated base depreciation rate.
Adjusting Rate	If you have selected the Depreciation Method as ‘Flat Rate’, specify the adjusting rate at which the above base rate should be increased to derive the flat rate of depreciation. For example, - If base rate is 10 and adjusted rate is 10 then flat rate is 11 - If base rate is 10 and adjusted rate is 20 then flat rate is 12
Bonus Rate	If you have selected the Depreciation Method as ‘Flat Rate’, specify the bonus rate (if any) which is additional depreciation allowed on base rate for calculating flat rate depreciation. Bonus rate is a tax incentive offered to deduct a percentage of the purchase price of eligible business assets and as a measure of relief for small to medium sized businesses to buy additional equipment. For example, - If base rate is 10 and bonus rate is 10 then flat rate is 20 - If base rate is 10 and bonus rate is 2 then flat rate is 12
Depreciation Rate	View the system calculated flat rate depreciation value which is calculated as: Depreciation Rate% = (Base Rate x (1 + Adjusting Rate/100)) + Bonus Rate.
Tax section
Sales Tax Mode	Select the sales tax mode from the drop-down list.
Sales Tax Method	Select the sales tax method from the drop-down list.
Early Termination section
Allowed To Terminate	Check this box to indicate if the contract is allowed to be terminated before the maturity date. Note that, system validates and allows termination only if either the Billed Term or Lease Amount Recovered % is met.
Billed Term	Specify the minimum number of bills that needs to be generated before allowing for early termination.
Lease Amt Recovered %	Specify the percentage of lease amount to be recovered to allow early termination. The calculation for minimum lease amount to be recovered for Rent Factor and Interest Rate is as indicated below: For calculation method as Rent Factor, Minimum lease amount = (Depreciation + Rent Charge i.e. Lease Receivable balance) that needs to be recovered before allowing early termination. For calculation method as Interest Rate, the Minimum lease amount = (Depreciation + Rent Charge i.e. Lease Receivable balance + Interest balance) that needs to be recovered before allowing early termination.
Ever Green Details This section allows you to define Evergreen lease parameters that are required for system to decide if the contract is eligible and automatically put the account on Evergreen mode on maturity. These parameters also indicates when to post auto renewal transaction, the renewal term, and billing based on the derived evergreen billing amount. Evergreen lease transaction is posted on running the schedule batch job TXNEGC_BJ_121_01 (POST MATURITY EVER GREEN TRANSACTION PROCESSING). Note: Evergreen Lease in OFSLL is supported only for INTEREST RATE type of lease calculation method and the parameters are available for selection only in Edit mode. The Ever Green details maintained here are propagated to Origination on selecting the instrument. Also on funding, the details are updated to Servicing - Account Details and Contract Details screens. However, the Ever Green parameters in Account Details screen can further be updated by posting LS_EVER_GREEN_MAINT (EVER GREEN MAINTENANCE non-monetary transaction.
Auto Post On Maturity	Check this box to allow system to auto post evergreen lease transaction on maturity date + ever green grace days. Note: On selecting this check box, the ‘Auto Include Residual Value’ option is disabled.
Number of Unpaid Bills	Specify a value. Auto renewal of contract to evergreen lease is allowed only when actual number of unpaid bills is greater than the specified value.
Unpaid Bills %	Specify the percentage (0 - 100) of total unpaid bills remaining for system to consider for auto renewal of contract to evergreen lease. System uses the greater of these two values i.e. Number of Unpaid Bills and Unpaid Bills %
Pmt Amount Method	Select one of the following payment amount method from drop-down list which is to be accounted for billing on auto renewal of contract to evergreen lease. This is the rental amount for asset usage. - % on Maturity Bill - Percentage of lease payment amount as on maturity. - Fixed Amount - Fixed lease amount
Value	Specify the value to derive the asset usage billing amount based on any of the above Payment Amount Method.
Grace Days	Specify the total number of grace days allowed after maturity for system to consider for auto renewal of contract to evergreen lease
Evergreen Term	Specify the new extension term which is the agreed term between customer and financial institution. This term is mapped to extension term of EVER GREEN LEASE monetary transaction.
Residual Details section
Minimum Residual %	Specify the minimum residual percentage that is allowed to be specified in Origination > Contract screen (Residual % field).
Maximum Residual %	Specify the maximum residual percentage that is allowed to be specified in Origination > Contract screen (Residual % field).
Auto Include Residual Value	Check this box to indicate if the Residual value of the asset is to be included in the final bill. This check box is disabled if the lease Agreement Type in ‘Selection Criteria’ section is selected as USAGE RENTAL. When bill is generated, system validates if the generated bill is last bill and includes the Residual Value (either Contract Value or FMV (fair market value) based on selection) in the final bill. For FMV, the total value of all collaterals are considered. Here, Contract value is the value determined as residual value during the contract agreement time and FMV is the value of asset at the end of the lease term. Also when residual value is included in final bill, system does not allow to post an Extension transaction and displays an error while posting the same.
Residual Valuation	If the above check box is selected, you need to select the Residual Valuation as either Contract Value or Fair Market value from the drop down list. Note: Fair Market Value is referred from Collateral > Valuation tab.
Payment Caps section
Max Pmt Inc / Year	Specify the maximum payment increase allowed in a year.   Note: If the lease calculation method is selected as Rent Factor, this field is disabled since it is not applicable.
Max Pmt Inc / Life	Specify the maximum payment increase allowed in the life of the loan. Note: If the lease calculation method is selected as Rent Factor, this field is disabled since it is not applicable.
Extension section Note: If the lease calculation method is selected as Rent Factor, the fields in this section are disabled since it is not applicable.
Max Extn Period / Life	Specify the maximum number of terms that the contract may be extended, beyond the life of the Lease.
Max # Extn / Life	Specify the maximum number of extensions that may be granted beyond the life of the Lease.
Minimum # of Payments	Specify the minimum number of payments that must be made before lease extension.
Rate Cap & Adjustments section Note: If the lease calculation method is selected as Rent Factor, the fields in this section are disabled since it is not applicable.
Max Rate Inc / Year	Specify the maximum rate increase allowed in a year.
Max Rate Inc / Life	Specify the maximum rate increase allowed in the life of the loan.
Max Rate Dec / Year	Specify the maximum rate decrease allowed in a year.
Max Rate Dec / Life	Specify the maximum rate decrease allowed during the life of the loan.
Max # Adjust / Year	Specify the maximum number of rate changes allowed in a year.
Max # Adjust / Life	Specify the maximum number of rate changes allowed during the life of the loan.
Min Int Rate (Floor)	Specify the minimum rate.
Max Int Rate (Ceiling)	Specify the maximum rate.
Statement section This section allows to define the preferences for Mock Statement generation at Master Account level. Generating a Mock Statement helps to mock the asset billing process with a future date and to get an upfront statement indicating future dues of Master and Associated Accounts. In ‘Vacation Ownership’ industry, such statements are required to forecast future dues based on current ‘Timeshare’ holdings. The selected preference here are propagated to Application > Contract screen when the instrument is loaded.
Mock Statement Req	Select this check box to indicate if the account is to be include in Mock statement Generation. Note: Based on this selection, others fields related to Mock Statement below are enabled and becomes mandatory for providing details.
Mock Start Month	Select the start month of Mock Statements period from the drop-down list. Note: During the ‘Mock Statement Next Run Date’ validation if next run date is less than Contract Date or GL Date, system moves the ‘Mock Start Month’ to same month of next year. For more information, refer to ‘Mock Statement Maintenance’ in Appendix - Non Monetary transactions sections.
Mock Statement Cycles	Select the total number of billings (between 1-12) that are to be generated post Mock Statement Start Date.
Mock Pre Statement Days	Specify the number of Pre bill days allowed before for Mock Statements generation.
Other section
Rent Collection Method	Select the applicable rent collection method from the drop-down list. If the lease calculation method is selected as Rent Factor, the rent collection method is set to ADVANCE by default. For Interest Rate calculation method, you can either select ADVANCE or ARREARS. In case of ADVANCE, the first payment date must be equal to contract date and first bill would be generated on contract date. In case of ARREARS, you can specify the first payment date as future date and bill would be generated accordingly.
Refund Allowed	Check this box to indicate that refunding of customer over payments are allowed.
Refund Tolerance Amt	Specify the refund tolerance amount. If the amount owed to the customer is greater than the refund tolerance, the over payment amount will be refunded if Refund Allowed box is selected.
Anniversary Period	Specify the anniversary term that define the anniversary period. This is based on billing cycle, so normally for MONTHLY the value is 12 and for WEEKLY the value is 52.
Contract Expiry Letter Days	Specify the number of days before the maturity to generate the ‘Con­tract Maturity’ letter.
WriteOff Tolerance Amt	Specify the write off tolerance amount. If the remaining outstanding receivables for accounts funded using this instrument is less or equal to the write off tolerance amount, the remaining balance on the account will be waived.
Recourse	Check this box if recourse is allowed. This indicates whether the unpaid balance may be collected from the producer if the consumer fails to perform on the loan.
Max Recourse%	Specify the maximum percentage of the outstanding receivables that may be collected from the producer if the Recourse Allowed box was selected.
Repmt Currency	Select the designated repayment currency for this contract from the drop-down list.
PDC Security Check	Check this box to indicate that post dated checks are the method of repayment for this contract.
Default Pmt Spread	Select the default payment spread to be used when receiving pay­ments for this account if one is not explicitly chosen, from the drop-down list.
ACH Fee	Check this box to indicate that direct debit fee is included. Note: The ACH Fee/Direct Debit Fee balance will be displayed in Balances sub tab only when this checkbox is selected.
Track Down Payment Balance	Select this check box for system to validate if ‘Down Payment Balance’ is loaded. This helps to record the Down Payment balance Agreed and Paid by the customer. If selected, system validates if Down Payment Balance is loaded in the contract setup. However, system does not validate Down Payment Balance if unchecked. This check box is available only for Loan and Lease contracts.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

Extension of Terms

The system facilitates extension of terms, provided the following conditions are satisfied:

• Specified number or more payments made in the account
• Gap between the previous and current extension provided in the account must be a specific number of months that could be specified

If the above conditions are not satisfied, then the system displays an appropriate error message.

A new transaction Force Extension will be available. This transaction will be posted when you want the system to bypass the extension validations defined at the contract level.

When a backdated transaction with TXN Date exists before the transaction date of extension, all the transactions are reversed and posted again. If extension transaction is posted again, then the validation rules are not validated again.

Staged Funding

Staged funding for closed-end loans allows you to disburse funds to customers through multiple advances or draws up to the approved amount within a specified “draw period.”

To create a multiple disbursement contract for a transaction

1. In the Contract Definition section, click Add and complete the fields following the instructions above, making sure to complete the following steps:

• In the Advance Details section, select the Multiple Disbursement Permitted check box. When you select a contract instrument that permits staged funding (multiple disbursements) on the Funding screen, the system copies the information for that instrument from the Setup Module screen’s Contract screen to the Funding screen’s Contract screen.

Note

You cannot clear the Multi Disbursement Allowed box in the Advance section on the Con­tract screen.

• Complete the fields in the Advance Details section to define the limits for initial and subsequent advances for staged funding.

Note

This information appears in the Advance section of the Funding screen’s Contract link.

2. If you choose, set the following application contract edits as an Error or Warning on the Setup Module screen’s Edits screen.

Note

For more information, see the Edits link (Edits screen) section in this chapter.

1. REQUIRED: ADV DRAW END DATE
2. XVL: ADV DRAW END DT MUST BE AFTER CONTRACT DT
3. XVL: ADV DRAW END DT MUST BE LESS THAN FIRST PMT DT - PREBILL DAYS

These edits appear on the Funding screen’s Verification screen.

Repayment scheduling for staged funding

When funding a loan, the system computes repayment schedules from the contract date, irrespective of whether funds have been disbursed or not. The system uses the approved amount (amount financed) for computing repayment schedules on the contract date.

As the might have been disbursed through multiple draws, or the draws have been less than the approved amount, or the amount may have been repaid in some amount before the draw end date, you may need to change the payment amount. In such cases, you can manually change the payment in the system by posting the monetary transaction CHANGE PAYMENT AMOUNT on the Customer Service screen’s Maintenance link.

Disbursements for staged funding

The approved amount for staged funding can be disbursed with the Funding screen or at a later time using the Advances screen. If the first disbursement is requested during funding, you may enter it on the Itemization sub screen of the Funding screen’s Contract screen.

If the entire approved amount is not disbursed during initial funding, it can be disbursed using the Advances screen’s Advance Entry screen.

If the initial amount on the Advance Entry screen is not within the minimum or maximum limits (as entered in the Advance Details section on the Setup Module screen’s Contract screen), the system displays any of the following error or warning messages in the Advances section’s Error Reason field:

• Advance amount is less than the initial advance amount minimum

-or-

• Advance amount is more than the initial advance amount maximum

The Advance Entry screen also allows you to enter subsequent funding / disbursements. If subsequent advances are not within the predetermined minimum or maximum amounts, the system displays any of the following warning or error messages in the Advances section’s Error Reason field:

• Advance amount is less than the allowed subsequent advance amount

-or-

• Advance amount is more than the allowed subsequent advance amount

Additional messages in the Error Field regarding Staged Funding

If you attempt to post an advance after the draw end date, then the system displays the message in the Advances section’s Error Reason field as, "ADVANCE DT IS AFTER DRAW PERIOD END DATE".

If you attempt to post an advance above the approved amounts, including tolerance, the system displays the message in the Advances section’s Error Reason field as "ADVANCE AMOUNT IS MORE THAN THE TOTAL APPROVED AMOUNT INCLUDING TOLERANCE".

Since this is not a revolving loan, if any repayment is made against the approved amount principal balance, the system will not adjust the disbursed amount allowing for subsequent additional staged funding or advances.

Note

There is no change to the payoff quote functionality in the system. The system uses the actual amount of the advance(s) and any interest accrued since the date of the last pay­ment or credit in the PAYOFF QUOTE VALID UPTO DATE value when the payoff quote is requested before the draw end date.

4.4.1 Balances

The Balances sub screen lists the balances that will be established when an account is booked and funded.

CAUTION: Please contact your Implementation Manager for changes to this section.

To set up the Balances

1. Click Setup > Setup > Administration > User > Products > Contract > Lease > Balances.
2. On the Balances sub screen, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Balance Type	Displays the balance type.
Chargeoff Method	Select the charge off method to determine how the outstanding amount of this balance type will be handled from the drop-down list, if the account becomes uncollectable and the product is charged off.
Writeoff Method	Select the write off method to determine how the outstanding amount of this balance type will be handled from the drop-down list, if the account is within the write off tolerance of being PAID.
Reschedule Method	Select the reschedule method to determine how the outstanding amount of this balance type will be handled from the drop-down list, if the account is rescheduled.
Sort	Specify the sort order of how account balances will appear on the Customer Service form’s Balance screen.
Billed	Check this box to indicate that outstanding amounts for this bal­ance type are considered a part of the billed amount. This also determines whether payments applied to this balance type are considered when satisfying outstanding amounts due.
Accrued	Check this box to indicate that outstanding amounts for this bal­ance type will be included when interest is accrued against the account.
Non Performing Rollover	Check this box to indicate that “non-performing” is used as an intermediary status on your general ledger prior to charge off and want to create balances for non-performing accounts for this bal­ance type. Note: (The Non-Performing Rollover box applies only to Balance Types of Advance/Principal and Interest. For all other Balance Types, this box would be cleared).
Non Performing Balance Type	Select the balance type you want to rollover from drop-down list, if you select the Non-Performing Rollover box (Advance/Princi­pal).
Enabled	Check this box to indicate that this balance type will be created when the account is booked and funded
This section is applicable if the capitalization frequency is selected as Balance Frequency for the contract and allows you to define capitalization parameters for a specific type of account balance such as ‘Interest’. Note: The value of parameters defined in this section supersedes the values defined in header section.
Capitalize	Check this box to enable capitalization parameters for the selected balance type. By default, this option is un-checked. Note: The option is disabled for ‘Advance / Principal’ type of Loan or Line contracts and for Lease Receivables.
Frequency	Select the capitalization frequency from the drop-down list. Frequency can be selected using any of the following options: - Based on specific intervals such as Monthly, Quarterly, Annual and so on. - Based on contract Billing Frequency, Billing Date, Due date. - Specifically on every Month End.
Grace Days	Specify the grace days allowed in the frequency (minimum 0, maximum 31) before capitalizing the balances to account. This is also the deciding factor for executing the capitalization batch job which is based on Capitalization Frequency + Grace Days. However, note that Grace Days are not accounted for Month End type of capitalization frequency and is ignored even if specified.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

The system loads the currently defined balances for accounts.

If your organization maintains additional balances, contact your Implementation Manager for information regarding those balances.

4.4.2 Amortized Balances

With the Amortize Balances sub screen, you can select one or more balances to be amortized over the life of the loan. You can also define the amortization method.

To set up the Amortization Balances

1. Click Setup > Setup > Administration > User > Products > Contract > Lease > Amortized Balances.
2. In the Amortization Balances section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Amortize Balance Type	Select the amortize transaction type from the drop-down list.
Amortization Method	Select the amortization method used to calculate the net amortization amount from the drop-down list.
Cost/Fee method	Select the amortization cost/fee method.
Sort	Specify the sort sequence to define the order of the amor­tize balances.
Enabled	Check this box to enable the amortize balance to be created when the account is booked and funded.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.4.3 Itemizations

On the Itemizations sub screen, you can define the itemized components for each type of contract, indicate if it is required, and determine whether it has a positive or negative bearing on the contract itemization math. You can establish the following groups of itemization transactions:

Type	Description
Advance	Total amount of the product that is not a part of financed fees; in other words, the total amount the customer requested to be advanced.
Financed Fees	Fees rolled into the principal balance of the product. Financed fees are also considered to be a part of the finance charge.
Pre-Paid Fees	Fees that are paid by the consumer prior to the funding of the loan. These fees are not rolled into the balance of the product but are consid­ered as part of the finance charge and are included in the calculation of the APR.
Producer	Fees that are paid to or by the producer of the loan; for example, a fee that is being charged to the producer. These transactions will affect pro­ceeds.
Escrow	Allows you to connect the actual escrow itemization with the escrow type and the funding transaction.

To set up the Itemizations

1. Click Setup > Setup > Administration > User > Products > Contract > Lease > Itemizations.
2. On the Itemization sub screen select the option button to indicate the type of itemization you are working with: Advance, Financed Fees, Pre-Paid Fees, Producer, or Escrow.
3. On the Itemization sub screen, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Itemization	Select the itemization from the drop-down list.
Disbursement Type	Select the disbursement type from the drop-down list.
Transaction	Select the funding transaction type from the drop-down list.
Itemization Type	Select the itemization type from the drop-down list. Notes: 1. On selecting the "Prefunding Txns" as itemization type, it indi­cates that this particular itemization expects a payment from the cus­tomer prior to funding. 2. The itemization type "Prefunding Txns" is available only for loans.
Sort	Specify the sort order to define the order of the itemization transac­tions.
Sign	If the itemized transaction increases the group balance, click +ve. -or- If the itemized transaction decreases the group balance, click -ve.
Enabled	Check this box to enable the itemization and indicate that this itemi­zation transaction will be created when the account is booked and funded.
Amortize Bal­ance	Select the amortize balance affected by this itemization transaction from the drop-down list. Note: Advance itemizations do not affect amortize balances.
Refund Calcula­tion Method	Select the refund calculation method from the drop-down list
Taxable	Check this box, if the itemization type is taxable. However, note that the taxable option defined in Setup > Administration > System > Sale Tax screen will supersede with this preference.
Seller Pmt	Check this box to enable seller payment
Escrow	Select the escrow from the drop-down list.
Itemization For­mula	Select the itemization formula description from the drop-down list.
Refund Calcula­tion Method	Check this box to enable Refund calculation Method.
Escrow Required	If this is an escrow account, check this box to indicate that an escrow is required during the application process (though at that time the user can choose Opt Out to decline.)
Discount. Rate	Specify the discount rate for the itemization.

4. Perform any of the Basic Actions mentioned in Navigation chapter.

4.4.4 Fees

Any fees that are defined in the contract are set up on the Fees sub screen. The system currently supports the following contract fees:

• Late charges
• Non sufficient funds
• Extensions
• Prepayment penalties
• Delay Fee
• ACH Fee

The Fees sub screen allows you to define those fees whose value and method of calculation are set at the time of the loan. As these amounts cannot be changed after the product is booked and funded, you should only set up fees here that will not change over the life of the loan. Individual contract fee types may be defined multiple times in order to create graduated fees.

Note

Certain fees, like late fees, can be set up at contract, as well as state level. In such cases, the contract fee, if present, is used first.

To set up the Fees

1. Click Setup > Setup > Administration > User > Products > Contract > Lease > Fees.
2. In the Fees section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Type	Select the fee type from the drop-down list.
Txn Amt From	Specify the lowest transaction amount or balance amount against which this contract fee definition may be applied.
Gross Capital­ized Cost From	Specify the minimum value of gross capitalization cost.
Method	Select the method of calculating the fee to be assessed from the drop-down list.
Frequency	Select the frequency of calculating the fee to be assessed from the drop-down list.
Threshold Amt	This field is enabled only if the Contract Fee type is either CYCLE BASED COLLECTION LATE FEE or CYCLE BASED LATE FEE. Specify the threshold amount which is less than or equal to minimum fee amount to be assessed. Based on this amount, system calculates and posts the Cycle Based Collection Late Fee or Cycle Based Late Fee based on the account. If calculated fee amount is less than threshold amount, fee is posted with transaction amount = 0. If calculated fee amount is greater or equal to threshold amount, fee is posted based on existing min amt and max amt comparing logic.
Min Amt	Specify the minimum fee amount to be assessed.
Max Amt	Specify the maximum fee amount to be assessed. If you selected FLAT in the Method field, then this field is not used and is normally populated as $0.00.
Percent	Specify the fee percentage of the outstanding transaction amount to be assessed as a fee. This amount will be adjusted to fall within the Min Amount and the Max Amount.
Enabled	Check this box to create the selected contract fee when the account is booked and funded.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.4.5 Depreciation Rate Schedule

This tab is enabled if you have selected LIFE BASED depreciation method in Contract Definition and allows to define depreciation rates slab.

To define Life Based Depreciation Rate Schedule

1. Click Setup > Administration > User > Products > Contract > Lease > Depreciation Rate Schedule tab.
2. Perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Period	Specify the cycle period sequence for life based depreciation calculation.
Duration	Specify the tenure for which the rate slab is applicable. For example, if duration is 12, and depreciation convention frequency is Monthly, then rate slab is applicable for first 12 months.
Depreciation %	Specify the percentage of depreciation to be calculated during the above duration.
Enabled	Select the check box to enable the rate schedule.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.5 Scoring Models

The Scoring screen allows you to setup individual and multiple scoring models. You can define different scoring models by company, branch, currency and product. Scoring models are used to automate the decisioning process during underwriting and grade applications.

When you complete the Application Entry process, the system determines which scoring model to use by finding a best match. The system searches the Company, Branch, Currency and Product fields of all enabled scoring models that contain either the exact value on the application or ALL. (Exact matches for each field are given a higher weight than matches to ALL.) The system then ranks the returned matches in descending order, based on the weighted values and the hierarchical position of the field and then by Start Date. The system recognizes the first row returned as the best match. This scoring model information is then used to determine the next status and sub status of the application.

If you use a standard bureau score as a scoring model, you can set up the system to use the adverse action reasons provided by the standard bureau score on the Stipulations sub screen.

To set up the Scoring

1. On the Oracle Financial Services Lending and Leasing home screen, click Setup > Setup > Administration > User > Products > Scoring Models > Lease. You can set the following categories of scoring models:

• Credit Score Models
• Behavioural Score Models

4.5.1 Credit Score Models

You can either define new Credit Score Model or specify a new name in the New Credit Model field and click Create Copy to create a copy of selected score model with details.

1. Click Setup > Setup > Administration > User > Products > Scoring Models > Lease > Credit Score Models.

• In the Score Models section, perform any of the Basic Operations mentioned in Navigation chapter.

  

A brief description of the fields is given below:

Field:	Do this:
Results section
Max Score	Specify the maximum score allowed. (This is normally the sum of the Max Value fields within the scoring parameters.).
Selection Criteria section
Company	Select the company for the scoring model, from the drop-down list. This may be ALL or a specific company.
Branch	Select branch within the company for the scoring model, from the drop-down list. (This may be ALL or a specific branch. However, if you have selected ‘ALL’ in Company field, then you must select ‘ALL’ for this field).
Product	Select the product for the scoring model, from the drop-down list. This may be ALL or a specific product.
Currency	Select the currency for the scoring model, from the drop-down list. This may be ALL or a specific currency.
Bureau Score Reasons	Check this box to use the score reasons supplied by the credit bureau. If unchecked, then automatically rejected applications scored using this scoring model display the Adverse Action Reasons from the Parameters sub screen.
Auto Decision	Check this box to assign an application, a status/sub status based on the grade associated with the score returned for this scoring model. If not selected, the system assigns applications scored using this scor­ing model a status/sub status of NEW-REVIEW REQUIRED.
Model	Specify the code for the scoring model.
Description	Specify a description of the scoring model.
Start Dt	Specify the start date for the scoring model. You can even select the date from the adjoining Calendar icon.
End Dt	Specify the end date for the scoring model. You can even select the date from the adjoining Calendar icon.
Enabled	Check this box to enable the scoring model.

2. Perform any of the Basic Actions mentioned in Navigation chapter.

Parameters

The Parameters records the parameters used to determine the score calculated by the scoring model. You can define multiple parameters and adverse action reason associated with each parameter in a scoring model. Each scoring parameter can have maximum values set. The score range is based upon the information in the Range Definition section on the Parameters sub tab.

The system calculates a final score by adding the score for each parameter in the scoring model. A parameter weighted value is used to find the four adverse action reasons, if bureau reasons are not used.

Note

A character parameter range definition should contain the exact value of the parame­ter.Each scoring parameter should have range definitions defined that encompass all of the values that might result.

1. Click Setup > Setup > Administration > User > Products > Scoring Models > Lease > Credit Score Models > Parameters.
2. In the Parameters section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Parameter	Select the parameter from the field, from the drop-down list.
Max Value	Specify the maximum value allowed for the selected parameter.
Adverse Action Reason	Select the adverse action reason, from the drop-down list. (If, on the Scoring Models screen, the Bureau Screen check box is checked for the scoring model, you cannot update this field).
Weighted Value	Specify the adverse action weighted value. This indicates the priority of this parameter when determining which adverse action reasons to use on the application. The top ten adverse action reasons based on the weighted value of the parameter will be populated.
Enabled	Check this box to enable the parameter.

3. Perform any of the Basic Actions mentioned in Navigation chapter.
4. The Range Definition section allows you to translate the calculated value for a scoring parameter into the value to be used, depending on the returned value of the parameter
5. In the Range Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Value From	Specify the lowest calculated value to apply the specific translation. The ceiling of the range definition is based on the range definition with the next highest Value From or the Max Value of the scoring parameter (whichever is less).
Value From	Select the following options to determine how values for a scoring param­eters are translated: % Max Value – If selected, then the calculated values within the range definition receives a value based on a percentage of the Max Value of the scoring parameter. % Param – If selected, then the calculated values within the range defini­tion receives a value based on a percentage of the calculated value of the scoring parameter. Value – If selected, then the calculated values with in the range definition receives a specific value.
Percent / Value	Specify the percent or value to be used in the translation of the calculated value of the scoring parameter.
Enabled	Check this box to consider this range definition while translating values for this scoring parameter.

6. Perform any of the Basic Actions mentioned in Navigation chapter.

Grades

The Grades sub screen allows you to define how the system translates the scoring model scores into your organization’s grade. The system uses these grades in the auto-decisioning process. Each grade has a specific status/sub status that informs the system what to do with the application of a particular grade as it continues through the origination cycle.

Note

Each scoring model should have grade definitions defined that encompass all of the val­ues that might result.

1. Click Setup > Setup > Administration > User > Products > Scoring Models > Lease > Credit Score Models > Grades.
2. In the Grade Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Score	Specify the score the application receives.
Credit Grade	Select the grade to assign to an application, from the drop-down list.
Application Status	Select the status to assign to applications with a score start­ing with the value of this grade definition, from the drop-down list.
Sub Status	Select the sub status to assign to applications with a score starting with the value of this grade definition, from the drop-down list. Credit scoring allows you to select the following status/sub status pairs: APPROVED - AUTO APPROVED REJECTED - AUTO REJECTED NEW - REVIEW REQUIRED NEW - RECOMMEND APPROVAL NEW - RECOMMEND REJECTION.
Enabled	Check this box to indicate that this grade definition will be considered when grading an application using this scoring model.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.5.2 Behavioral Score Models

You can either define new Behavioral Score Model details or specify a new name in the New Behavioral Model field and click Create Copy to create a copy of selected score model with details.

1. Click Setup > Setup > Administration > User > Products > Scoring Models > Lease > Behavioral Score Models.
2. In the Score Models section, perform any of the Basic Operations mentioned in Navigation chapter.

   

A brief description of the fields is given below:

Field:	Do this:
Result section
Max Score	Specify the maximum score allowed. (This is normally the sum of the Max Value fields within the scoring parameters.).
Selection Criteria section
Company	Select the company for the scoring model, from the drop-down list. This may be ALL or a specific company.
Branch	Select branch within the company for the scoring model, from the drop-down list. (This may be ALL or a specific branch. However, if you have selected ‘ALL’ in Company field, then you must select ‘ALL’ for this field).
Product	Select the product for the scoring model, from the drop-down list. This may be ALL or a specific product.
Currency	Select the currency for the scoring model, from the drop-down list. This may be ALL or a specific currency.
Bureau Score Reasons	Check this box if bureau score reason is applicable.
Auto Decision	Check this box if auto decision is applicable.
Model	Specify the code for the scoring model.
Description	Specify a description of the scoring model.
Start Dt	Specify the start date for the scoring model. You can even select the date from the adjoining Calendar icon.
End Dt	Specify the end date for the scoring model. You can even select the date from the adjoining Calendar icon.
Enabled	Check this box to enable the scoring model.

3. Perform any of the Basic Actions mentioned in Navigation chapter.
4. Click ‘Create Copy’ button on the Score Models screen to create copy of the selected record with details.

The Parameters section records the parameters used to determine the score calculated by the scoring model. You can define multiple parameters and adverse action reason associated with each parameter in a scoring model. Each scoring parameter can have maximum values set. The score range is based upon the information in the Range Definition section on the Parameters sub tab.

The system calculates a final score by adding the score for each parameter in the scoring model. A parameter weighted value is used to find the four adverse action reasons, if bureau reasons are not used.

Note

A character parameter range definition should contain the exact value of the parameter. Each scoring parameter should have range definitions defined that encompass all of the values that might result.

5. In the Parameters section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Parameter	Select the parameter from the field, from the drop-down list.
Max Value	Specify the maximum value allowed for the selected parameter.
Adverse Action Reason	Select the adverse action reason.
Weighted Value	Specify the weighted value.
Enabled	Check this box to enable the parameter.

6. Perform any of the Basic Actions mentioned in Navigation chapter.
7. The Range Definition section allows you to translate the calculated value for a scoring parameter into the value to be used, depending on the returned value of the parameter.
8. In the Range Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Value From	Specify the lowest calculated value to apply the specific translation. The ceiling of the range definition is based on the range definition with the next highest Value From or the Max Value of the scoring parameter (whichever is less).
Value From	Select the following options to determine how values for a scoring param­eters are translated: % Max Value – If selected, then the calculated values within the range definition receives a value based on a percentage of the Max Value of the scoring parameter. % Param – If selected, then the calculated values within the range defini­tion receives a value based on a percentage of the calculated value of the scoring parameter. Value – If selected, then the calculated values with in the range definition receives a specific value.
Percent / Value	Specify the percent or value to be used in the translation of the calculated value of the scoring parameter.
Enabled	Check this box to consider this range definition while translating values for this scoring parameter.

9. Perform any of the Basic Actions mentioned in Navigation chapter.

4.6 Fees

The Fee screen allows you to define fees that may be automatically assessed by the system. The Fee Definition section records fees not defined within the Contract screen’s Fees sub screen.

The following fee types are currently supported for automatic assessment:

• Late charge
• NSF
• Extension
• Advance
• Over Credit Limit
• Membership
• Prepayment penalty
• Phone Pay
• Payoff Quote
• Periodic Maintenance
• Rental Fee
• ACH Fee
• Delay Fee
• Other Fee and Tax

Fees can be calculated as either a flat amount or a percentage of payment due based on fee type.

You can specify minimums and maximums for fee amounts in the Min Amt and Max Amt fields. Different fee rules can be setup at the company/branch level.

When Fees are assessed, the system determines the best match using all enabled fee definitions that meet the following criteria:

• Exactly match the fee type being assessed.
• Have an effective date that is greater than or equal to the start date.
• Have a Txn Amt From that is greater than or equal to the outstanding amount related to the fee assessment.
• Match either the value or ALL for all other criteria (Exact matches for each field are given a higher weight than matches to ALL.)

The returned rows are then given a descending rank based on the weighted values and the hierarchical position of the following criteria:

1. Company
2. Branch
3. Product
4. Application state
5. Transaction amount
6. Start date
7. End date
8. Currency

On the ranked rows, the first row is returned as the best match.

Note

Certain fees, like late fees, can be set up at contract, as well as state level. In such cases, the contract fee, if present, is used first. Only if the contract fee is not present in the state fee used.

To set up the Fee

9. On the Oracle Financial Services Lending and Leasing home screen, click Setup > Setup > Administration > User > Products > Fees > Lease.
10. In the Fee Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

    

A brief description of the fields is given below:

Field:	Do this:
Fee Rule	Specify the fee rule used to identify the particular fee definition.
Fee Type	Select the fee type from the drop-down list. The system computes these drop-down values from the TXN_TYPE_CD Lookup, with FEE as the sub type.
Start Dt	Specify the start date. You can even select the date from the adjoin­ing Calendar icon.
End Dt	Specify the end date. You can even select the date from the adjoin­ing Calendar icon.
Enabled	Check this box to enable the fee.
Calc Method	Select one of the following method of calculating the fee, from the drop-down list. If ‘Flat Amount' is selected, then minimum fee will be charged. If ‘Percentage’ is selected, then the amount charged will be based on percentage defined subject to minimum and maximum amount (i.e. 'Txn Amt From').
Threshold Amt	This field is enabled only if the Contract Fee type is either CYCLE BASED COLLECTION LATE FEE or CYCLE BASED LATE FEE. Specify the threshold amount which is less than or equal to minimum fee amount to be assessed. Based on this amount, system calculates and posts the Cycle Based Collection Late Fee or Cycle Based Late Fee based on the account. If calculated fee amount is less than threshold amount, fee is posted with transaction amount = 0. If calculated fee amount is greater or equal to threshold amount, fee is posted based on existing min amt and max amt comparing logic.
Min Amt	Specify the minimum amount for the fee.
Max Amt	Specify the maximum amount for the fee. If you selected FLAT amount in the Calc Method field, then this field is not used and is normally populated as $0.00.
Percent	Specify the percentage value of the outstanding transaction amount to be assessed as a fee. This amount will be adjusted to fall within the Min Amount and the Max Amount.
Selection Criteria section
Company	Select the portfolio company from the drop-down list. This may be ALL or a specific company.
Branch	Select the portfolio branch from the drop-down list. This may be ALL or a specific branch. (This must be ALL, if you have selected ‘ALL’ in the Company field).
Channel	Select the channel from the drop-down list, This can be ALL or a specific channel.
Product	Select the product from the drop-down list. This may be ALL or a specific product. The available values come from a validated field based on the selected Billing Cycle setup and the Product setup.
State	Select the state for this fee, from the drop-down list. This may be ALL or a specific state.
Currency	Select the currency for this fee, from the drop-down list. This may be ALL or a specific currency.
Txn Amt From	Specify the transaction or balance amount. The fee is calculated using the specifications of this record only if the transaction amount is greater than the value specified in this field (and less than this field in another record for the same fee). IMPORTANT: When you select the fee to use, the system searches for a best match using the following attributes: 1 Company 2 Branch 3 Product 4 State 5 Amount (Txn Amt From) 6 Effective/start date (Start Dt) Hence, Oracle Financial Services Software recommends creating a version of each fee, where ALL is the value in the these fields. It is also recommended that you define a default printer for an Organization, Division and Department.
Gross Capi­talized Cost From	Specify the minimum value of gross capitalization cost.

11. Perform any of the Basic Actions mentioned in Navigation chapter.

4.7 Asset Billing Rate

In Asset Billing Rate screen you can setup the various parameters associated with ‘Home’ collateral which serves as the input for ‘Asset Billing’ batch job to process and post the dues on to respective accounts in the system.

The chapter consists of following sections:

• Asset Billing Rate Definition
• Asset Billing Rate Details
• Asset billing Calculations
• Asset Billing Rate Setup - File upload
• Asset Billing Batch Job

4.7.1 Asset Billing Rate Definition

In the Asset Billing Rate Definition tab you can create and maintain ‘Timeshare’ specific Home collateral and account details of an account which are used as a selection criteria.

To set up Asset Billing Rate Definition

1. On the Oracle Financial Services Lending and Leasing home screen, click Setup > Setup > Administration > User > Products > Asset Billing Rate.

   

2. In the Asset Billing Rate Definition section, perform any of the Basic Operations mentioned in Navigation chapter. A brief description of fields are given below:

   In this field:	Do this:
   Name	Enter a unique name for Asset Billing Rate definition. This field is not editable after saving the record or during EDIT.
   Description	Enter the description for Asset Billing Rate definition.
   Enabled	Check this box to enable the record.
   Selection Criteria
   Company	Select the portfolio company from the drop-down list. This list is populated based on Enabled Company definitions main­tained in the system.
   Branch	Select the portfolio branch from the drop-down list.
   Product	Select the type of product associated with the collateral from the drop-down list.
   State	Select the state to which the account operates from the drop-down list.
   Channel	Select the channel from the drop-down list.
   Asset Type	Select asset type from the drop-down list. The list is popu­lated based on assets setup.
   Asset Sub Type	Select the asset sub type from the drop-down list.
   Club Name	Select the Club Name from the drop-down list.
   Phase Number	Select the Phase Number from the drop-down list.
   Site of Inventory	Select the Site of Inventory from the drop-down list.
   Building	Select the Building from the drop-down list.
   Unit	Select the Unit from the drop-down list.
   Week	Select the Week from the drop-down list.
   Room/Unit Type	Select the Room/Unit Type from the drop-down list.
   Usage Type	Select the Usage Type from the drop-down list.
   Resort Identifier	Select the Resort Identifier from the drop-down list.
   Min Points	Specify the minimum points for the asset billing definition.
   Max Points	Specify the maximum points for the asset billing definition.
   Association Id	Select the Association Id from the drop-down list.
   Club Indicator	Check this box to indicate Club Indicator.
   Plus Membership Type	Check this box to indicate Plus Membership Type.
   PR Marking	Check this box to indicate PR Marking.
   Signature Grand Father	Check this box to indicate Signature Grand Father.
   Additional Attributes - This section consists of additional 15 configurable fields as indicated below 5 check boxes - Membership 1-5 Opt 5 drop-down lists - Other Attribute 1-5 5 Calendar fields - Other Attribute 5-10

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.7.2 Asset Billing Rate Details

In the Asset Billing Details sub tab, you can define Transactions, their Calculation Method, and other parameters which are posted by Billing Batch Job.

Note that once a record is created in this section, the same is available in Read-Only mode and you can only Enable or Disable the record in Edit mode.

To set up Asset Billing Rate Details

1. On the Oracle Financial Services Lending and Leasing home screen, click Setup > Setup > Administration > User > Products > Asset Billing Rate.
2. In the Asset Billing Rate Details section, perform any of the Basic Operations mentioned in Navigation chapter. A brief description of fields are given below:

   In this field:	Do this:
   Start Date	Select the date of asset billing from adjoining calendar.
   Transaction	Select the transaction from the drop-down list. This list is populated with transactions where the Transaction code = FOTH%.
   Calc Method	Select one of the following calculation method from drop-down list. - Flat Amt - Rate - Flat Amt + Rate - Tiered Rate - Slab Formula For more information on above calculation methods, refer to ‘Asset billing Calculations’ section.
   Flat Amt	Specify the flat amount or fixed amount to be charged during asset billing calculation. This field is available if the Calc Method is Flat Amt, Flat Amt + Rate, and Slab based Formula.
   Rate	Specify the rate for asset billing calculation. This field is avail­able if the Calc Method is Rate and Flat Amt + Rate.
   Frequency	Select the frequency of asset billing calculation from the drop-down list. The list is populated based on frequency maintained in lookup code.
   % of Calc Amt	Specify the percentage of amount for calculation. By default, this is set to 100.
   Base Points	Specify the base points for asset billing calculation. By default this is set to 1 since a value is required system does not allow to enter ‘0’. This field is available if the Calc Method is Rate, Flat Amt + Rate, Tiered Rate, and Slab Formula.
   Slab Points	Specify the slab points for asset billing calculation. This field is available if the Calc Method is Slab Formula.
   % Increase	Specify the percentage increase in each slab for asset billing calculation. This field is available if the Calc Method is Slab Formula.
   Min Amt	Specify the base minimum amount to be configured for the resulted transaction amount. If the resulted Transaction Calculation Amount is less than the Min Amt defined here, system posts the transaction with Min Amt.
   Max Amt	Specify the maximum amount to be configured for the resulted transaction amount. If the resulted Transaction Calculation Amount is greater than the Max Amt defined here, system posts the transaction with Max Amt.
   Billing Year	Specify the year in which the Rate is applicable. The Billing Year is stamped in billing amount transaction description only for FOTH% transactions.
   Enabled	Check this box to enable the Asset Billing Rate.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.7.2.1 Tiered Rate Details sub tab

The Tiered Rate Details sub tab you can define ‘points’ specific tiers with different rates. This sub tab is enabled only if the transaction calculation method is selected as ‘Tiered Rate’ in Asset Billing Rate Details section. For calculation details, refer to ‘Tiered Rate Calculation’ section.

To set up Tiered Rate Details

1. On the Oracle Financial Services Lending and Leasing home screen, click Setup > Setup > Administration > User > Products > Asset Billing Rate.
2. In the Tiered Rate Details section, perform any of the Basic Operations mentioned in Navigation chapter. A brief description of fields are given below:

   In this field:	Do this:
   From Points	Specify the points from where the respective rate is applica­ble.
   Rate	Specify the rate for defined points range.
   Enabled	Check this box to enable Tiered Rate detail

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.7.3 Asset billing Calculations

This section explains the following calculation methods based on which the Asset Billing is processed in the system:

• Flat Amount Calculation
• Rate Calculation
• Flat Amt + Rate Calculation
• Tiered Rate Calculation
• Slab Formula Calculation

4.7.3.1 Flat Amount Calculation

In ‘Flat Amount’ calculation, system calculates the Transaction Amount using below formula:

Frequency	Billing Cycle	Transaction Amount Calculation
Annual	Monthly	(Flat Amt/12)
Monthly	Annual	(Flat Amt*12)
Annual	Quarterly	(Flat Amt/4)
Quarterly	Annual	(Flat Amt*4)
Annual	Semi Annual	(Flat Amt/2)
Semi Annual	Annual	(Flat Amt*2)
Annual	Annual	(Flat Amt /1)

Consider the above calculation as reference for other combinations of Rate Frequency and Billing cycle.

4.7.3.2 Rate Calculation

In ‘Rate’ calculation, system calculates the Transaction Amount using below formula:

Frequency	Billing Cycle	Transaction Amount Calculation
Annual	Monthly	(Rate/12)*(Billing Points at collateral / Base Points)
Monthly	Annual	(Rate*12)*(Billing Points at collateral / Base Points)
Annual	Quarterly	(Rate/4)*(Billing Points at collateral / Base Points)
Quarterly	Annual	(Rate*4)*(Billing Points at collateral / Base Points)
Annual	Semi Annual	(Rate/2)*(Billing Points at collateral / Base Points)
Semi Annual	Annual	(Rate*2)*(Billing Points at collateral / Base Points)
Annual	Annual	(Rate/1)*(Billing Points at collateral / Base Points)

Consider the above calculation as reference for other combinations of Rate Frequency and Billing cycle.

4.7.3.3 Flat Amt + Rate Calculation

In ‘Flat Amt + Rate’ calculation, system calculates the Transaction Amount using below formula.

Transaction Amount = Flat Amt + Rate * (Billing Points at Collateral/Base Points)

Note

The Rate and Flat amount are adjusted based on Frequency and Billing Cycle.

4.7.3.4 Tiered Rate Calculation

In ‘Tiered Rate’ calculation, system selects the ‘Asset Billing Rate Details’ using the Billing Points at Asset and other asset parameters and calculates the transaction amount by deriving the rate from Tiered Rate table.

Transaction Amount = (Tiered Rate) * (Tiered Points / Base Points)

For example, if an Asset has 1.5 million points and the range is maintained as - for first million points rate=0.66 with Base Points =1000 and for remaining points rate=0.60 with Base Points = 1000, the Transaction Amount = 1million * (0.66/1000) + 0.5 million * (0.6/1000) = 660 + 300 = 960.

Note the following:

• If the range for specific points are not maintained correctly, the same is considered as ‘0’ rate and in-turn the Transaction Amount derived also becomes ‘0’.

For example, if Billing Points are 8000 but if range maintained points is from 10000 with Rate = 0.55 and Base Points = 1, the transaction amount results as (0*(8000/1) =0).

• Rate is adjusted based on Frequency and Billing Cycle as mention in ‘Rate’ Method.

4.7.3.5 Slab Formula Calculation

In ‘Slab Formula’ calculation, system calculates the Transaction Amount using below formula.

Transaction Amount = [Flat Amt] + Ceil[\{Billing Points - Base Points)/Slab Points}*\{%Increase / 100)*Flat Amt}]]

The resultant amount will always be rounded-up.

For example,

Transaction Amount = [491.32+[{(61000-5000)/2500}*{(30.4/100)*491.32}]]

= [491.32+ [Round-up {22.4}*{149.36}]]

= [491.32+3435.28]

Transaction Amount = 3926.6

Note

The Rate and Flat amount are adjusted based on Frequency and Billing Cycle.

4.7.4 Asset Billing Rate Setup - File upload

The data in Asset Billing Rate screen can also be created and updated from an external file through SET-IFP input file upload process. While doing so, ensure that the file format of Header and Details record are maintained in required order and the input file is placed in upload area.

During the scheduled batch job run, the asset billing batch job picks-up the data in input file and loads on to the system to create Asset Billing Rate setup records.

However, before processing the details, system performs the following validations:

• If Name of the record is unique and duplicate record is not being updated.
• For Tiered Rate, the details are added only if the Calc Method = Tiered Rate. If not, system displays an error indicating ‘Tiered Rate Details are not required for <Calc Method>’ and the record is added in bad file.
• For update to existing record details, only Enable/Disable option is supported. If there is a mismatch in the name of the record, batch job errors out with message ‘Record not found’ and the record is added in bad file.
• For new records, all the fields are mandatory and default values are applicable.
• Values provided in fields which are of lookup type are validated with lookup code. In case of mismatch, batch job errors out with message ‘Lookup value not matching’ and the record is added in bad file.
• Negative values is not added for number fields.
• Base Point's field does not contain negative, ‘0’, or decimal values.

4.7.5 Asset Billing Batch Job

The billing batch job TXNDDT_BJ_100_01 (BILLING/DUE DATES PROCESSING) facilitates to process the asset billing dues on account for ‘Home’ collateral and posts the corresponding transactions.

Listed below is the sequence of processing steps:

1. Billing batch job picks-up the Vacation Ownership (VO) parameters from Servicing > Account > Collateral (Home) > Vacation Ownership tab.

• The required accounts for Asset billing batch job processing is selected based on the type of account selected in ‘Due Amt Account Type’ field. I.e. in ‘Vacation Ownership Details’ section if the ‘Billing’ option is checked and the Due Amt Account Type is selected as Current or Linked or Master Account, then the billing batch job posts the transactions based on Asset Billing Rate setup in Current account or Linked Account of current Account or Master Account of current Account respectively.
• In addition, system includes the asset billing points of Linked Account/Associated Account only if the status of those accounts are in any of the status defined in lookup code ‘ACC_STATUS_BILLING_CD’ (ACCOUNT STATUS FOR ASSET BILLING CODES). Account statuses which are not maintained in the lookup code are excluded for asset billing calculation. However, If no statuses are maintained in the lookup, then system will consider all statuses for consolidation.
  • If billing flag is checked and Due Amt Account Type = Current Account, billing batch job posts the transactions based on Asset Billing Rate setup in ‘Current’ account.
  • If billing flag is checked and Due Amt Account Type = Linked Account, billing batch job post the transactions based on Asset Billing Rate setup in ‘Linked Account of current Account’.
  • If billing flag is checked and Due Amt Account Type = Master Account, billing batch job post the transactions based on Asset Billing Rate setup in ‘Master Account of current Account’.

Before the due calculation, batch job validates VO parameters with the following:

• If the selected Usage Type sub code is ‘FULL’, system considers Full points for rate derivation and ‘Billing points’ is considered for Transaction Amount calculation.
• If the selected Usage Type sub code is ‘HALF’, system considers ‘Billing Points’ for Transaction Amount calculation but rate is derived using full points.
• If the ‘First Year Proration’ check box is selected, then the rate is derived using full points and the Transaction Amount is calculated based on prorated points (not on full points).
• The prorated points are calculated based on Asset ‘Usage Start Date’.
  • If the usage start date year is equal to first due year, then system prorates the points as indicated in example below:

If First Due Date = 01/01/2018, Usage Start Date = 01/10/2018,

Prorated Points = Billing Points * (13-1)/12= Billing Points *1

If First Due Date = 01/01/2018, Usage Start Date = 03/10/2018

Prorated Points = Billing Points * (13-3)/12= Billing Points*10/12

Note: Number ‘13’ here is used as constant.

• If the usage start date year is before the due date year, system considers the full points for calculating the Transaction Amount and no proration is required here.

2. Batch job looks of best matching Asset Rate details and Asset Billing definition in Setup.
3. Batch job checks for status (Y/N) of ‘Multiple Billing Asset Rate’ indicator at Account Details > Contract > Billing level to decide if multiple asset rates are applicable for one billing period or not.

• If ‘N’, system picks the latest rate which is less than or equal to DUE DATE. In this case only one best match record is fetched to derive Transaction Amount and no multiple asset rates are applicable for one billing period.
• If ‘Y’, system fetches multiple rates only when rate End Date (i.e. rate start date + rate frequency) ends with one or more cycle(s) before the next due date. This implies that current rate record does not cover the entire billing period.
• However, if ‘Multiple Billing Asset Rate’ is set to Y but there is no ‘Rate’ available for Due period beyond the Rate End date, system applies the same rate that is picked for Due Period which is Less than or Equal to Due End Date.

4. Batch job posts the matched transactions at account level based on calculation method. The following Asset Billing Rate Details are stamped on the transaction posted:

• Asset Id (Assets)
• Asset Rate Id (Asset Billing Rate Definition)
• Asset Rate Details Id (Asset Billing Rate Details)
• Rate Start Date (Asset Billing Rate Details)
• Rate Frequency (Asset Billing Rate Details)
• Calculation Method (Asset Billing Rate Details)
• Rate (Asset Billing Rate Details)
• In case of Tiered Rate, Effective Rate is stamped
• Base Points (Asset Billing Rate Details)
• Slab Points (Asset Billing Rate Details)
• % Increase (Asset Billing Rate Details)
• Billing Year (Asset Billing Rate Details)

On posting the transactions, following validations and outcome are handled:

• If the respective balance for transaction is missing, batch job fails with an error message indicating ‘Account #: Transaction posting failed Balance not available’ in Batch > Request Results block and does not process the account due amount calculation.
  • This can be rectified by posting ‘Add balance to Account’ non-monetary transaction. For more information, refer to Appendix - Non-Monetary transactions section in Servicing User Guides.

• If the transaction posting failed due to an issue in Access grid configuration or Product configuration at transaction codes, batch job displays error indicating ‘Account #: Transaction posting failed <Reason>’ and does not process the account due amount calculation.
• If the Resulted transaction amount is less than Min Amount defined, batch job considers the Min amount and posts the transaction.
• If the Resulted transaction amount is greater than Max Amount defined, batch job considers the Max amount and posts the transaction.

4.8 Checklists

A checklist is an optional set of steps to follow when completing a task in the system, such as the underwriting and funding processes.

Checklists can be used as guidelines to help ensure that the system users follow your business’s standard operating procedures and enter all required data. Some checklists are optional, but others such as those related to application decisions or contract verification, may be required depending on the edit sets defined in your system. The Checklists screen allows you to specify the contents of the checklist.

You can define additional checklists for your organization. You can set up multiple checklists for a single type of checklist. These checklists can be differentiated by:

• Company
• Branch
• Product
• Account state

To set up the Checklists

You can either define new Checklist Type Definition details or specify a new code in the New Checklist field and click Create Copy to create a copy of selected checklist type definition with details.

1. On the Oracle Financial Services Lending and Leasing home screen, click Setup > Setup > Administration > User > Products > Checklists > Lease.
2. In the Checklist Type Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

   

3. A brief description of the fields is given below:

   Field:	Do this:
   Checklist Code	Specify the checklist code that identifies checklist being defined.
   Description	Specify the description for the checklist.
   Checklist Type	Select the checklist type from the drop-down list, to define where the specific checklist will be available in the system.
   Company	Select the portfolio company associated with the checklist from the drop-down list. This may be ALL or a specific company.
   Branch	Select the portfolio branch associated with the checklist from the drop-down list. This may be ALL or a specific branch. This must be ALL if in the Company field you selected ALL).
   Channel	Select the channel from the drop-down list, This can be ALL or a spe­cific channel.
   Product	Select the product associated with the checklist from the drop-down list. This may be ALL or a specific product. The available values come from a validated list based on the selected Billing Cycle setup and the Product setup.
   State	Select the state associated with the checklist type from the drop-down list. This may be ALL or a specific state. IMPORTANT: By selecting which edits type to use, the system searches for a best match using the following attributes: 1 Company 2 Branch 3 Product 4 State Hence, Oracle Financial Services Software recommends creating one version of each checklist type where ALL is the value in these fields.
   Currency	Select the currency associated with the checklist from the drop-down list. This may be ALL or a specific currency.
   Enabled	Check this box to enable the checklist.

4. Perform any of the Basic Actions mentioned in Navigation chapter.

Checklist actions are steps (a set of one or more tasks) related to the checklist you are creating. They are loaded on the Checklist Action Definition section.

5. In the Checklist Action Definition - Regular section, perform any of the Basic Operations mentioned in Navigation chapter

A brief description of the fields is given below:

Field:	Do this:
Action Code	Specify the action code for the checklist.
Description	Specify the description for the action type.
Sort	Specify the sort order to define the placement of the action type on the Checklist sub screen.
Enabled	Check this box to include this action in the checklist.

6. Perform any of the Basic Actions mentioned in Navigation chapter.
7. In the Checklist Action Definition - Document section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Action Code	Specify the action code for the checklist.
Description	Specify the description for the action type.
Document Type	Select the document type from the drop-down list.
Document Sub Type	Select the document sub type from the drop-down list.
Document Mandatory	Check this box to indicate that the document is mandatory.
Sort	Specify the sort order to define the placement of the action type on the Checklist sub screen.
Enabled	Check this box to include this action in the checklist.

8. Perform any of the Basic Actions mentioned in Navigation chapter.

4.9 Statement Messages

The Messages screen allows you to set up messages that appear on account statements sent to customers. You can set up statement messages for different products. When the system generates a statement for an account, all statement messages matching the selection criteria are included in the statement file for that account.

The system inserts the message in the Text field into the statement file produced during the nightly batch job for the appropriate consumers.

A record of an account’s statement history, including the messages included in the statement, appears on the Statement’s screen on the Customer Service screen.

To set up the Messages

1. On the Oracle Financial Services Lending and Leasing home screen, click Setup > Setup > Administration > User > Products > Statement Messages > Lease.
2. In the Statement Messages section, perform any of the Basic Operations mentioned in Navigation chapter.

   

A brief description of the fields is given below:

Field:	Do this:
Seq	Specify the sort sequence of how the statement message should be printed.
Code	Specify the message code identifying the statement message.
Start Dt	Specify the first date the statement message is available. You can even select the date from the adjoining Calendar icon.
End Dt	Specify the last date the statement message is available. You can even select the date from the adjoining Calendar icon.
Enabled	Check this box to enable the message.
Result section
Text	Specify the text of the statement message.
Selection Criteria section
Company	Select the company for the statement message from the drop-down list. This may be ALL or a specific company.
Branch	Select the branch within the company for the statement message from the drop-down list. This may be ALL or a specific branch. This must be ALL if in the Company field you selected ALL.
Product	Select the product for which this statement message will be used from the drop-down list. This may be ALL or a specific product.
Currency	Select the currency for the statement message from the drop-down list. This may be ALL or a specific currency.
Producer	Select the producer for the statement message from the drop-down list. This may be ALL or a specific producer. The available values come from a validated field based on the Pro Group and Pro Type. IMPORTANT: By selecting which message to use, the system searches for a best match using the following attributes: 1. Company 2. Branch 3. Product 4. Producer 5. Currency Hence, Oracle Financial Services Software recommends creating one version of each edit type where ALL is the value in these fields.

4.10 Letters

The Letters screen allows you to define letters that the system automatically generates when the application or the account for a products meets certain conditions, or “trigger events.” Each letter has its own trigger event. For example, you can configure the system to automatically send a welcome letter when an application becomes an account or send a collection letters when an account becomes delinquent.

The system supports the following types of letters:

Type of letter:	Definition:
ACCOUNT STATEMENT	Generated when account is to receive a billing statement (this time is defined in contract setup). Letter is sent to customer.
ADVERSE Action letter	Generated in nightly batch jobs for applications that were declined. This letter is sent to the consumer to indicate the reasons why the application was declined.
CONDITIONAL ADVERSE	Generated in nightly batch jobs for applications that were
ACTION LET­TER	declined. This letter is sent to the consumer to indicate the reasons why the application was declined. This letter also indicates steps that the consumer may take to gain approval of the application.
COLLECTION LETTER 1	Generated when an account becomes delinquent. This is the first dunning letter sent to the customer.
COLLECTION LETTER 2	Generated when an account remains in delinquency for an extended period. This is the second dunning letter sent to the customer.
COLLECTION LETTER 3	Generated when an account remains in delinquency for an extended period, even after having received previous notices. This is the final dunning letter sent to the customer.
CONTRACT FUNDING fax/email	Generated when an application is APPROVED: FUNDED or condi­tioned: funded. This letter is sent to the producer.
DECISION FAX/EMAIL	Generated when an application is APPROVED, conditioned, or rejected. This letter is sent to the consumer or producer, depend­ing on whether the product is a direct or in-direct loan.
PAID IN FULL LETTER	Generated in nightly batch jobs when the account pays off. This letter is sent to the customer.
PAYOFF QUOTE LET­TER	Generated when a payoff quote is created for an account. This letter is sent to the customer.
WELCOME LET­TER	Generated when an application is APPROVED: FUNDED. This letter is sent to the consumer. STATEMENT PAST MATURITY Generated when an accounts are matured but unpaid. This letter is sent to the account holders as a reminder to make their payments.

When the system generates letters, it searches the Letters screen for letter definitions that meet the following criteria:

• Definition is enabled.
• Definition is an exact match of the letter code being generated.
• Definition is a match of either the application/account value or ALL for all other criteria.

Exact matches for each field are given a higher weight than matches to ALL.

The returned rows are then given a descending rank based on the weighted values and the hierarchical position of these fields:

1. Company
2. Branch
3. Product
4. State
5. Currency

On the ranked rows, the first row is returned as the best match.

To set up the Letters

1. On the Oracle Financial Services Lending and Leasing home screen, click Setup > Setup > Administration > User > Products > Letters > Lease.
2. In the Letter Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

   

A brief description of the fields is given below:

Field:	Do this:
Letter Code	Specify the code for the letter.
File Name	Specify the file name of the Oracle report used to generate the letter. The file should be named <File Name>.rep on your server.
Letter Type	Select the type of letter you want to generate from the drop-down list.
Channel	Select the application source (channel) for the letter from the drop-down list. This may be ALL or a specific channel.
Enabled	Check this box to enable this letter definition.
Result section
Batch Printer	Select the batch printer being used to generate the letter from the drop-down list.
Batch User	Select the user who will submit this letter from the drop-down list. This will normally be set to BATCH.
Selection Criteria section
Company	Select the portfolio company for which this letter will be used from the drop-down list. This may be ALL or a specific company.
Branch	Select the portfolio branch for which this letter will be used from the drop-down list. This may be ALL or a specific branch. This must be ALL if in the Company field you selected ALL).
Product	Select the product for which this letter will be used from the drop-down list. This may be ALL or a specific product.
State	Select the state for which this letter will be used from the drop-down list. This may be ALL or a specific state.
Currency	Select the currency for which this letter will be used from the drop-down list. This may be ALL or a specific currency.

3. Perform any of the Basic Actions mentioned in Navigation chapter.

4.11 Subvention

The Subvention Setup screen’s leaseSubvention tab allows you to set uplease subvention plans for producers (groups or individuals). Multiple producers may contribute to one subvention plan or a plan can be set for a specific producer.

Subvention Types

Subvention can be offered in many forms for vehicle leases. The most common format is the Rent factor for vehicle leases. Rent factor subvention involves sharing the finance charge (interest) by the participant (most frequently with the manufacturer). The finance company sets its buy rate (the minimum cost to the company to extend the Lease to a customer). If the customer rate is less than this buy rate, then the amount is equivalent to the interest amount for the difference (the buy rate minus the customer rate) is paid by the participant as the subvention amount.

Currently Oracle Financial Services Lending and Leasing supports the following subvention types:

Leasesubvention types:

• Rent factor
• Residual
• Deposit waiver
• Cash bonus
• Buy down

Subvention plans can be defined for one participant (for example, a manufacturer or a particular dealer) or group of participants (such as a dealer association). One subvention plan could have multiple sub plans and multiple participants could participate to each sub plan.

Example

Subvention plan:

• “Summer Special Event”

Subvention sub-plans for above plan:

• 1.9% for 36 months

- or -

• 2.99% for 48 months

- or -

• 3.99% for 60 months

- or -

• $1500.00 cash bonus

Multiple participants may participate in each sub plan. For example, for the 1.9% rate, 1% might be shared by the manufacturer and 0.9% might be shared by the dealer. Similarly, for the $1,500 cash bonus, $1,000 might be shared by the manufacturer and $500 by the dealer. Or, the complete $1,500 might be covered by the manufacturer.

Collection of subvention amounts can be set for each participant in the subvention plan with the Collection Method.

Oracle Financial Services Lending and Leasing supports following collection methods:

Type	Details
UPFRONT	The entire subvention amount is collected at the booking of the Lease from the producer proceed.
UPFRONT STATEMENT	The entire subvention amount is collected at the time of the subven­tion statement.
PAY AS U GO	The subvention amount is billed to the producer when the customer pays the Lease payment. The producer is due for the amount at each statement.

Subvention Refund

There are times when a Lease is either paid-off early or gets charged off and the finance company refunds the unearned subvention amount back to the producer. The refund is available only when the subvention amount is collected from the producer proceeds (upfront) or the whole amount is billed in the first statement (Upfront Statement).

You can set up the system to allow refunds only for a certain period and not beyond that. The period can be set differently for charge offs and paid offs and can be based on two methods:

1. Days
2. Term

The system provides the following methods for refund amount calculation:

1. Earned
2. Percentage

The earned method is used to refund the unearned portion of the collected subvention amount. The percentage method is used to refund a certain percentage of the subvention amount collected.

4.11.1 Lease Subvention Plans

The Lease Subvention Plans screen allows you to set up subventions for Leases

To set up the Lease Subvention Plans screen.

1. On the Oracle Financial Services Lending and Leasing home screen, Click Setup > Setup > Products > Subvention > Lease.
2. The system displays the LeaseSubvention screen. The details are grouped into three.

• Plan Definition
• Sub Plan Definition
• Plan Details.

3. In the Plan Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

   

A brief description of the fields is given below:

Field:	Do this:
Code	Specify the subvention plan code.
Description	Specify the subvention plan description.
Company	Select the company name from the drop-down list.
Branch	Select the branch name from the drop-down list.
State	Select the state from the drop-down list.
Start Date	Specify the start date for the subvention plan (required). You can select the date even from the adjoining Calendar icon.
End Date	Specify the end date for the subvention plan. You can select the date even from the adjoining Calendar icon.
Enabled	Check this box to activate the record.
Selection Criteria
Billing Cycle	Select billing cycle from the drop-down list.
Product	Select the product from the drop-down list.
Asset Class	Select the asset class from the drop-down list.
Asset Type	Select the asset type from the drop-down list.
Asset Sub Type	Select asset sub type from the drop-down list.
Asset Make	Select asset make from the drop-down list.
Asset Model	Select the asset model from the drop-down list.
Asset Age	Specify the asset age.

4. Perform any of the Basic Actions mentioned in Navigation chapter.
5. In the Sub Plan Definition section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Code	Specify the subvention sub plan code.
Description	Specify the subvention sub plan description (required).
State	Select the state from the drop-down list.
Pro Group	Select the producer group from the drop-down list.
Pro Type	Select the producer type from the drop-down list.
Producer	Select the producer from the drop-down list.
Enabled	Check this box to activate the record.
Amt From	Specify the amount.
Subvention Type	Select the subvention type from the drop-down list.
Grade	Select the grade from the drop-down list.
Term	Specify the term.
Asset Class	Select the asset class from the drop-down list.
Asset Type	Select the asset type from the drop-down list.
Sub Type	Select asset sub type from the drop-down list
Asset Make	Select asset make from the drop-down list.
Asset Model	Select the asset model from the drop-down list
Age	Specify asset age.

6. Perform any of the Basic Actions mentioned in Navigation chapter.
7. In the Plan Details section, perform any of the Basic Operations mentioned in Navigation chapter.

A brief description of the fields is given below:

Field:	Do this:
Participant	Select the participant from the drop-down list.
Collection Method	Select the collection method for the subvention plan from the drop-down list.
Transaction	Select the transaction code from the drop-down list.
Rate	Specify the subvention rate.
Enabled	Check this box to activate the record.
Calculation section:
Method	Select the subvention calculation method from the drop-down list. The list displays the following values: - SPREAD DEFAULT - SPREAD DEFAULT - (minus) PRESENT VALUE - FLAT AMOUNT - % OF CAPITALIZATION COST GROSS - % of CAPITALIZATION COST GROSS + FLAT AMOUNT
Override	Check this box to allow overriding the rate at the time of under­writing / funding.
Max Amt	Specify the maximum subvention amount.
% Capitalized Cost	Specify the percentage of capitalized cost to derive the Subven­tion Amount. For example: If Capitalized Cost = 100$, and % of Capitalized Cost = 5%, then the Subvention Amount = 100 * 0.05 = 5$
Flat Amt	Specify the flat amount.
Factor	Specify the subvention factor.
Spread Max	Specify the maximum subvention spread value.
Refund section:
Paid Off Method	Select the method from the drop-down list, if the account is paid-off early.
Paid Off Basis	Select the basis from the drop-down list, if the account is paid-off early.
Paid Off Period	Specify the number of terms in which the subvention can be refunded to the producer, if the account is paid-off early.
Paid Off Percent	Specify the refund percentage, if the account is paid-off.
Charge Off Calc Method	Select the calculation method from the drop-down list, if the account is charged-off.
Charge Off Basis	Select the charge off basis from the drop-down list.
Charge Off Period	Select the charge off period from the drop-down list.
Charge Off Percent	Select the charge off percent from the drop-down list.
Amortization section:
Balance Type	Select the amortize balance type from the drop-down list.
Method	Select the amortize method from the drop-down list.
Frequency	Select the amortize frequency from the drop-down list.
Cost / Fee	Select the cost / fee from the drop-down list.

Perform any of the Basic Actions mentioned in Navigation chapter.