The content repository allows users to collaboratively share and manage documents in the application. The document management functionality available to you depends on your configuration. When the content repository is configured, the complete set of advanced document management capabilities is available, including check in, check out, and document reviews. When the content repository is not configured, a limited set of document management features is available, such as adding, deleting, and relating items to documents.
Repository storage
Your content repository stores documents created in P6 in a folder reserved for these documents. This folder is referred to as your P6 repository. Depending on your access privileges and configured content repository, you can access documents that were created outside P6. These documents are stored in their own folders in the content repository. You can restrict the types of files which can be uploaded to a document repository in Application Settings.
Note: Cloud only. Documents are scanned for viruses on upload to the content repository. If a virus is detected, the document is removed, a notification is displayed, and the uploading user is emailed the details. If a virus is detected during check-in, only the infected version of the document is removed.
Repository authentication
The application offers two content repository authentication modes. Authentication can be configured for either single or multiple user authentication. In single user authentication mode, all users access the repository using a single administrator user login that is set during repository configuration. In multiple user authentication mode, each user is authenticated based on their individual login.
Single user authentication mode is useful when you want users to have full access to the content repository through P6 without having to maintain an equivalent list of users for both P6 and the repository. This allows a repository administrator to maintain one set of credentials for the repository. Single user authentication is also useful for quickly setting up test repositories that can be accessed by testers with minimal fuss.
Multiple user authentication mode is the default mode. Multiple user authentication mode provides increased security by restricting content repository access on an individual user basis. Because it uses native auditing fields it also allows a clear audit of who has created and modified files.