Overview
Use this page to view or configure resource calendar information and options.
Screen Elements
Add (Ins) button
Opens the Select Calendar to Copy dialog box.
Actions
menu
Get Usage Data: Opens the Display Usage Data dialog box.
Prints the list of resource calendar names.
Full Screen
Expands the current work area so it fills the entire display.
Search
Searches the view or dialog box for data matching the criteria entered into the box.
Refresh
Refreshes the current screen with any new, updated, or removed data.
Row Actions
Add: Creates a new entry in the current table.
Delete: Deletes the selected data items or table rows permanently.
Duplicate: Enables you to create and configure a new resource calendar based on the selected resource calendar.
Promote to Global Calendar: Moves the selected calendar to the global calendar. Assignments to the calendar will remain.
Convert to Shared Calendar: Converts the current resource calendar into a shared calendar that several resources can edit if they have the required privileges.
Active Project Count field
The number of currently in use projects and baselines in which the data item is used. On the Resources and Roles tabs of the Resource Administration page and the OBS page, any number over zero is a link that will open a dialog box listing the currently in use projects in which the data is used.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Calendar Name
Displays a list of all available calendars to view. This column is always visible on this page.
Inactive Project Count field
The number of obsolete projects and baselines in which the data item is used. On the Resources and Roles tabs of the Resource Administration page and the OBS page, any number over zero is a link that will open a dialog box listing the obsolete projects in which the data is used.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Last Assigned Date field
The date the data item was most recently assigned in any project.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Select Column field
Determines whether the data item might be a good candidate for deletion, based on the options you selected in the Display Usage Data dialog box. This option is only selected by P6 if the data item matches all the conditions you set in the Display Usage Data dialog box. You can also select or clear this option manually.
All data items with this option selected are deleted when you select Delete Data on the Actions menu.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Usage Column field
Shows usage information about the enterprise data item.
Used after indicates the data has been summarized or published after the date you selected in the Display Usage Data dialog box.
Last assigned before indicates the data was last assigned before the date you selected in the Display Usage Data dialog box.
Never used indicates the data is not assigned in any project in the database.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Summary tab
See Summary Tab of the My Calendar dialog box or Resource Calendars Page
Calendar tab
See Calendar Tab of the My Calendar dialog box or Resource Calendars Page.
Standard Work Week tab
See Standard Work Week Tab of the My Calendar dialog box or Resource Calendars Page.
Used By tab
See Used By Tab of the Resource Calendars Page.
Download
Enables you to download the view as an Excel file. For hierarchical data, the top level and any expanded levels are downloaded. For flat lists, all columns are downloaded.
Tips
- You cannot delete the global or project default calendar.
- If you delete a calendar that is currently set as the project default calendar, or as the default calendar for a resource, or as the assigned calendar for an activity, you will be prompted to choose a replacement calendar for those assignments. Replacing the calendar for projects, resources, or activity assignments can cause the dates of those assignments to change.
- You need the Add/Edit/Delete Global Calendars or Add/Edit/Delete Resource Calendars security privileges to delete a calendar.
- When you are analyzing enterprise data usage, the Summary, Calendar, Standard Work Week, and Used By tabs are hidden. To bring the tabs back into view and hide the columns specific to analyzing enterprise data, select Refresh.
Getting Here
To access enterprise data:
- Click Administration.
- On the Administration navigation bar, click Enterprise Data.
- On the Enterprise Data page, expand Resources and click Resource Calendars.