Overview
Use this tab to add resources, including assigning the resource to a role and resource team, assigning resource codes, and defining price and unit values.
Screen Elements
Group By list
Enables you to group items in the table. Grouping gathers, or groups, together all of the data that contain the same value for the selected data field.
Add
menu
Sibling Resource: Adds a resource at the same level of the hierarchy as the selected resource.
Child Resource: Adds a resource as a child of the selected resource.
Actions menu
Auto Reorganize: Automatically moves items in the list to the appropriate list position or grouping band when they are changed.Import from Excel: Enables you to import resources from a Microsoft Excel file.
Create Import Template: Creates a Microsoft Excel file that you can use as a template for creating an import file for resources.
Get Usage Data: Opens the Display Usage Data dialog box.
Delete Data: Deletes the selected enterprise data permanently.
Full Screen
Expands the current work area so it fills the entire display.
Customize View
Opens the Customize View dialog box.
Prints the Grid View.
Search
Searches the view or dialog box for data matching the criteria entered into the box.
Resources Table
Row Actions menu
Add Sibling Resource: Adds a resource at the same level of the hierarchy as the selected resource.
Add Child Resource: Adds a resource as a child of the selected resource.
Delete: Deletes the selected resource.
Cut: Cuts the selected resource.
Copy: Copies the selected resource.
Paste: Pastes a previously cut or copied resource into the selected area in the hierarchy.
Fill Down: Copies the data from the first cell selected to all other selected cells in the same column. Use CTRL or SHIFT to select multiple cells.
Expand: Expands the selected branch of the resource hierarchy.
Collapse: Collapses the selected branch of the resource hierarchy.
Move Up: Moves the selected item up within the same level in the hierarchical arrangement.
Move Down: Moves the selected item down within the same level in the hierarchical arrangement.
Move Right: Moves the selected item one level lower in the hierarchical arrangement.
Move Left: Moves the selected item one level higher in the hierarchical arrangement.
Active option
Determines whether the resource is currently active. A selected option indicates the resource is active.
Non-active resources might have left the organization, but are not deleted from the system since they might have actual hours.
Active Project Count field
The number of currently in use projects and baselines in which the data item is used. On the Resources and Roles tabs of the Resource Administration page and the OBS page, any number over zero is a link that will open a dialog box listing the currently in use projects in which the data is used.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Added By field
The name of the user who added this resource in the system.
Added Date field
The date this resource record was created.
Auto Compute Actuals option
Determines whether the activity actual and remaining units, and start and finish dates for the resource are calculated automatically using the planned dates, planned units, and the activity's schedule percent complete.
If this option is selected, the actual/remaining units and actual dates are automatically updated when project actuals are applied. This assumes that all work by the resource proceeds according to plan.
Note: This option is not available if the Uses Timesheets option is selected.
Calculate Costs from Units option
Determines whether by default any new assignments for this resource will have its costs recalculated whenever any quantity changes occur.
Calendar field
The name of the calendar selected for the resource.
Currency field
The preferred currency for viewing monetary values.
For example, US Dollars or Japanese Yen.
Default Units/Time field
The default units/time for resource assignments in projects, which is shown as either a percentage or units/duration depending on your settings in My Preferences.
If you change the default setting, existing resource assignments are not affected. The default setting only applies to new resource assignments.
Email field
The email address for the resource.
Employee ID field
The resource identifier within the organization, typically the employee number or social security number.
Inactive Project Count field
The number of obsolete projects and baselines in which the data item is used. On the Resources and Roles tabs of the Resource Administration page and the OBS page, any number over zero is a link that will open a dialog box listing the obsolete projects in which the data is used.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Integrated Resource field
Indicates whether the resource came from another Enterprise Resource Planning (ERP) system that is integrated with this application. A blank field indicates that this is not an integrated resource.
ERP indicates the resource is integrated with another ERP system.
Last Assigned Date field
The date the data item was most recently assigned in any project.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Last Modified By field
The name of the user who last updated the resource record.
Last Modified Date field
The date the record was last updated.
Location field
The geographical location.
Notes field
The additional information captured for the associated resource.
Office Phone field
The office phone number for the resource.
Other Phone field
The alternate phone numbers for the resource.
Overtime Allowed option
Determines whether the resource is allowed to log overtime hours.
Overtime Factor field
The overtime factor used to compute the overtime price for the resource. The default overtime factor is 1.5.
Calculated as Standard Price multiplied by Overtime Factor.
Parent Resource field
A resource categorized at a higher level than the current resource, in a resource hierarchy.
The parent resource is generally the larger department or organization for which you work.
For example, a salesperson might be assigned to an element of the resource hierarchy called Region 1 Sales.
Primary Role field
The name of the primary job title or skill for the resource.
Resource ID field
The unique identifier of the resource. This column is always visible on this page.
Resource Name field
The name of the resource. This column is always visible on this page.
Resource Teams field
The list of resource teams to which the resource is assigned.
Resource Type list
The resource type. Valid values are:
Labor: Indicates that the selected resource performs labor, measured in units of time.
Nonlabor: Indicates that the selected resource does not perform labor, measured in units of time. Equipment is a nonlabor resource.
Material: Indicates that the resource has a unit of measure other than time. You can select a unit of measure for the material resource.
Select Column field
Determines whether the data item might be a good candidate for deletion, based on the options you selected in the Display Usage Data dialog box. This option is only selected by P6 if the data item matches all the conditions you set in the Display Usage Data dialog box. You can also select or clear this option manually.
All data items with this option selected are deleted when you select Delete Data on the Actions menu.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Timesheet Approval Manager field
The resource manager assigned to approve timesheets for the resource.
Title field
The job title for the resource.
For example, a resource may have the title Senior Engineer.
Unit of Measure field
The unit of measure used for the material resource.
Usage Column field
Shows usage information about the enterprise data item.
Used after indicates the data has been summarized or published after the date you selected in the Display Usage Data dialog box.
Last assigned before indicates the data was last assigned before the date you selected in the Display Usage Data dialog box.
Never used indicates the data is not assigned in any project in the database.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
User Login field
The login name for the timesheet user login.
Uses Timesheets option
Determines whether the labor resource uses timesheets to record hours for assigned activities.
This option is not available if the Auto Compute Actuals option is selected.
Resource Codes fields
The codes available for grouping, sorting, and categorizing resources and resource assignments.
Resource User Defined fields
The fields defined by your P6 administrator that are not standard in the application but are necessary to capture additional data.
Download
Enables you to download the view as an Excel file. For hierarchical data, the top level and any expanded levels are downloaded. For flat lists, all columns are downloaded.
Collapse Dock
Collapses the dock.
Show/Hide Tabs
Enables you to configure which tabs are shown and hidden.
Resource Tab detail windows:
General Detail Window of the Resources Tab of the Administration Page
Resource Teams Detail Window of the Resources Tab of the Administration Page
Roles Detail Window of the Resources Tab of the Administration Page
Codes Detail Window of the Resources Tab of the Administration Page
Units and Prices Detail Window of the Resources Tab of the Administration Page
Settings Detail Window of the Resources Tab of the Administration Page
UDF Detail Window of the Resources Tab of the Administration Page
Getting Here
- Click Resources.
- On the Resources navigation bar, click Administration.
- On the Administration page, click the Resources tab.