Overview
Use this page to configure the organizational breakdown structure (OBS) for your enterprise.
Screen Elements
Add button
Creates a new OBS element.
Actions
menu
Get Usage Data: Opens the Display Usage Data dialog box.
Delete Data: Deletes the selected enterprise data permanently.
Full Screen
Expands the current work area so it fills the entire display.
Prints the Grid View.
Search
Searches the view or dialog box for data matching the criteria entered into the box.
Row Actions menu
Delete: Removes the selected item or association permanently.
Cut: Cuts the selected item.
Copy: Copies the selected item.
Paste: Pastes a previously cut or copied item into the selected position.
Expand: Enables you to see all of the items in a hierarchical list.
Collapse: Enables you to hide subordinate items in a hierarchical list.
Move Up: Moves the selected item up within the same level in the hierarchical arrangement.
Move Down: Moves the selected item down within the same level in the hierarchical arrangement.
Move Right: Moves the selected item one level lower in the hierarchical arrangement.
Move Left: Moves the selected item one level higher in the hierarchical arrangement.
Active Project Count field
The number of currently in use projects and baselines in which the data item is used. On the Resources and Roles tabs of the Resource Administration page and the OBS page, any number over zero is a link that will open a dialog box listing the currently in use projects in which the data is used.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Description field
The description that corresponds with the OBS name. This column is always visible on this page.
Inactive Project Count field
The number of obsolete projects and baselines in which the data item is used. On the Resources and Roles tabs of the Resource Administration page and the OBS page, any number over zero is a link that will open a dialog box listing the obsolete projects in which the data is used.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Last Assigned Date field
The date the data item was most recently assigned in any project.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
OBS Name field
The unique name for the OBS element. OBS elements represent responsible managers arranged in a hierarchy. This column is always visible on this page.
Select Column field
Determines whether the data item might be a good candidate for deletion, based on the options you selected in the Display Usage Data dialog box. This option is only selected by P6 if the data item matches all the conditions you set in the Display Usage Data dialog box. You can also select or clear this option manually.
All data items with this option selected are deleted when you select Delete Data on the Actions menu.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Usage Column field
Shows usage information about the enterprise data item.
Used after indicates the data has been summarized or published after the date you selected in the Display Usage Data dialog box.
Last assigned before indicates the data was last assigned before the date you selected in the Display Usage Data dialog box.
Never used indicates the data is not assigned in any project in the database.
To see this field, you must have selected the Get Usage Data option on the Actions menu and have configured the options in the Display Usage Data dialog box.
Download
Enables you to download the view as an Excel file. For hierarchical data, the top level and any expanded levels are downloaded. For flat lists, all columns are downloaded.
Responsibility detail window
See Responsibility Detail Window of the OBS Page.
Users detail window
See Users Detail Window of the OBS Page.
Getting Here
- Click Administration.
- On the Administration navigation bar, click User Administration.
- On the User Administration page, click OBS.