The requester has access to the details of a bid status after the invitation is sent out.
- The status of each bid could change with respect to actions performed by the bidder.
- The status of some bids would freeze once the RFB is beyond its due date.
To enable the requester to see the status of a bid before the due date and to help the requester understand how many bid responses can be expected against the invites sent, the requester can track whether a bidder has opened or viewed the bid invitation, or not. In addition, the requester can identify which bidder has declined a bid, withdrew from a bid (Unifier resets the submitted bid in this case), or submitted a bid.
To view status of the bid before the bid closure or before the bid due date
In the invite form, the "Proposal" column displays the status values, as follows:
Status | Description |
|---|---|
Not Responded | To indicate that the bid invitation has been sent, but the bidder has not yet opened the invite, or viewed the invite. |
Viewed | To indicate that the bidder has opened and viewed the bid invitation, but the bidder has not clicked "Accept" or "Decline." Also when the bidder undoes the action of decline or accept the status would be changed to viewed from decline or In progress respectively. |
Declined | To indicate that bidder has declined the bid invitation. The bidder has opened the invitation and clicked "Decline." |
Submitted | To indicate that bidder has submitted the response for the bid. Even after the bidder withdraws a bid and resubmits, the status would reflect "Submitted." |
Withdrawn | To indicate that bidder has withdrawn their submission by clicking "Withdraw Submission" option in the bidder portal. |
Not Invited | To indicate that the bidder is added; however, the invitation has not been sent to the bidder, yet. |
Accepted | To indicate that the bidder has viewed the bid and accepted the bid (clicked "Accept") but has not submitted the response. |
Awarded | Once the bid is awarded to any particular bidder, the status of the record will be updated as "Awarded." This will help requester understand how many bids can be expected for the number of invites sent across. |
When a bidder has viewed the invitation, and the requestor clicks the "business process records" link, the BP record opens in preview mode.
Sample Workflow
