The following cost rules affect how you can work with the Cost Manager sub-modules:
- Budget
- The Budget must be greater than 0.
- This rule validates that a budget line item cannot be reduced below $0.
- Revised Budget
- The Revised Budget must be greater than or equal to Approved Commitments.
- This rule validates revised budget (approved budgets, budget transfers and budget changes) versus approved commitments (approved contracts, change orders, purchase orders and po amendments).
- Invoice
- An Invoice must be less than or equal to Approved Purchase Orders and PO Amendments.
- This rule validates invoices (approved invoices) versus approved purchase orders (approved purchase orders and po amendments).
- Payment Application
- A Payment Application must be less than Approved Contracts and Change Orders.
- This rule validates approved payment applications vs approved commitments (approved contracts, change orders).
The following actions can trigger the cost rules:
- When you attempt to send a Business Process record to the next step, whose status activates the rule. For example, the rule may activate when a Business Process record reaches to the Pending or Approved status.
- When you have entered the data into a Cost Sheet manually.
- Web Services calls create records.
- Records are auto-created from other records.