Implementation Planning

Getting ready for production entails a lot of planning. You must analyze your receivables requirements according to your business and organizational needs, review your current environment, and think about the changes that you can make now and in the future. Although you might decide to simply transfer your current receivables structure, you may find that PeopleSoft Receivables can provide new avenues for receivables processing and design.

Here are the high-level steps for implementing a new system:

  1. Determine receivables requirements.

  2. Configure PeopleSoft Receivables to meet your requirements.

  3. Set up PeopleSoft Receivables tables.

  4. Set up PeopleSoft security.

  5. Set up PeopleSoft Receivables ChartField security.

  6. Convert data from the existing system.

Determination of PeopleSoft Receivables Requirements

Consider the best way to map your new system to your existing business structures, practices, and procedures. Closely examine the way that your business operates, how organizations and subsidiaries are divided, and what your customer structure is like. Consider the level of reporting detail and aging criteria that you need to age customer accounts. Consider if the delivered functionality is sufficient for your business needs or if you need to specially configure the system. If special configuration is required, then you must decide to what degree.

Configuration of PeopleSoft Receivables to Meet Your Requirements

You must establish the business units and the various control tables that the system uses for processing. At this stage, you decide how many business units you need, what your customer structure will be, and what parameters you want the system to use for processing items, payments, reporting, and so on.

Setup of PeopleSoft Receivables Tables

Setting up the PeopleSoft Receivables tables can be divided into three phases: global, core, and additional. You set up tables to enable the system to support PeopleSoft Receivables features. Use PeopleSoft Setup Manager to determine the order in which you should set up tables.

Setup of PeopleSoft Security

To establish security, you need to decide how your internal job functions relate to the functionality of the PeopleSoft Receivables application. Which pages must cash processors access? Which pages do collection managers need, and which pages does the management team need? PeopleSoft Receivables enables you to define page access according to job function.

Setup of ChartField Security for PeopleSoft Receivables Components

PeopleSoft ChartField security provides a flexible, rule-based approach to administer security at a data level. ChartField security is supported in PeopleSoft Receivables and across other PeopleSoft Financials and Supply Chain Management (FSCM) applications. The ChartField security feature prevents unauthorized employees and contractors from viewing and editing sensitive financial data by restricting access to data stored with specific ChartField values.

The primary features for ChartField security are:

  • Enforce security rules by user, role, or permission list.

  • Enable ChartField security for all products or selectively by product.

  • Enable or disable ChartField security selectively by component.

  • Define rules to accommodate end-user areas of responsibility.

  • Refine access rules by product feature or component.

  • Support super user access to minimize setup.

  • Define components as exceptions to override security rules.

See Understanding ChartField Security.

Conversion of Data From an Existing System

When you convert your receivables data from your existing system to the PeopleSoft Receivables system, you need to consider how much history to retain from the old system. The new system displays only as much information as you convert into it.

See the product documentation for PeopleTools: Security Administration and PeopleTools: Setup Manager.