Updating Hold Billing and Revenue on Unpaid Cost Options

Unpaid accounts payable vouchers and unpaid expense reports can be excluded from contract billing and contract revenue recognition through selections on the contract line. You can select to Hold Billing on Unpaid Cost on all rate based contract lines. You must Hold Billing on Unpaid Cost in order to Hold Revenue on Unpaid Cost.

Page Name

Definition Name

Usage

Hold Billing and Revenue on Unpaid Cost Page

CA_HOLD_UNPD_BI

Used to prevent unpaid cost from the Accounts Payable and Expenses application from being billed and included in revenue recognition.

Use the Hold Billing and Revenue on Unpaid Cost page (CA_HOLD_UNPD_BI) to prevent unpaid cost from the Accounts Payable and Expenses application from being billed and included in revenue recognition. This page can be used to review and update the options to hold billing and revenue for unpaid vouchers or expense reports for contracts or contract lines. Contracts and contract lines can be updated en Masse. Only active and pending contracts and rate based contract lines will be considered for updates. The updates made on this page will not be tracked via the amendment process.

Image: Hold Billing and Revenue on Unpaid Cost page

This example illustrates the fields and controls on the Hold Billing and Revenue on Unpaid Cost page. You can find definitions for the fields and controls later on this page.

Hold Billing and Revenue on Unpaid Cost page

Field or Control

Definition

Select an Action

Select one of the following actions:

  • Update Contract Level Options.

  • Update Contract Line Options.

  • Update Contract and Lines Together.

Contract lines with an open amendment are handled differently. For the Update Contract and Lines Together action contracts and contract lines in Pending or Ready amendment status cannot be updated. Also such contract lines cannot be updated using the Update Contract Line Options. However, contract level selections can be updated using the Update Contract Level Options action.

Existing Selection for Unpaid Cost

Use this selection to filter the contracts/contract lines displayed. Select one of the following options:

  • Both Options Selected.

  • Both Options Unselected.

  • Only Hold Billing Selected.

  • Show All.

Hold Billing on Unpaid Cost

Select/deselect check box to hold billing transactions on unpaid vouchers and expense reports.

Hold Revenue on Unpaid Cost

Select/deselect check box to hold revenue processing on unpaid vouchers or expense reports. This check box is available only if the Hold Billing on Unpaid Cost check box is selected.

Update

Select the contracts/contract lines to update the Hold Billing/Revenue on Unpaid Cost option and click the Update button.

See Understanding the Contracts Billing Process, Understanding Revenue Plan Processing, Defining Contract Billing Options, Defining Contract Lines.