Setting Up a Cash Drawer

This section discusses steps involved to set up a cash drawer.

Page Name

Definition Name

Usage

Cash Drawer Page

CASH_DRAWER_TBL

Define the properties of a single physical cash drawer.

Bank Information Page

CASH_DRAWER_PYM

Specify the bank information. Define the bank account per payment method. This will account for the case in which cash is associated with one bank account, but credit cards are associated with another.

Cash Drawer by User Page

CDR_USER

Establish the set of cash drawers that a user can use.

Currency Denominations Page

CURR_DENOM_TBL

Define the denominations for each currency.

Credit Card Interface Installation Page

EOEC_CCI_INSTAL

Set up card processing.

Use the Cash Drawer page (CASH_DRAWER_TBL) to define the properties of a single physical cash drawer.

Field or Control

Definition

Bus Unit Type (business unit type)

View the type of business unit that you defined for the cash drawer. You can define cash drawers for PeopleSoft Order Management business units and PeopleSoft Accounts Receivable business units.

Business Unit

View the business unit that you defined for the cash drawer.

Each business unit can define its own set of cash drawers.

Cash Drawer ID

View the user-defined value that you entered on the Add / Search page. This value uniquely identifies the cash drawer.

Location Code

Specify the location code for the cash drawer that represents a physical street address. This code is used in printing the company address on the cash drawer receipt.

Bank Code

Specify the bank code that is referenced when payments are sent to PeopleSoft Accounts Receivable after cash drawer reconciliation is completed.

Bank Account

Specify the code that represents the bank account number. Payments sent to PeopleSoft Accounts Receivables reference this bank account. This code is also used by PeopleSoft Accounts Receivable when assigning the asset chart of accounts.

Drawer Currency

Define the currency that the cash drawer can accept.

Note: You can define a cash drawer to handle only one currency. If a physical drawer must deal with multiple currencies, then you can insert a record for each drawer and currency combination. For example, if Cash Drawer C1 can accept USD as well as CAD, then define two IDs for this cash drawer: one called C1-USD and another called C1-CAD. Define C1-USD for USD, and define C1-CAD for CAD.

Beginning Cash Amount

Enter the initial balance of the cash drawer. This amount is also called the float amount and is used in reconciliation.

Max Refund Amount

Enter the amount of cash that the cashier is allowed to refund out of the cash drawer per transaction. Any refund over this amount must have a check issued from PeopleSoft Accounts Payable or have a supervisor override.

Printer Path

Enter a printer path to print a counter sales goods receipt for the selected Cash Drawer ID.

Note: A warning message about entering a default printer is issued when adding or modifying a Cash Drawer Id, if the Display Receipt on Screen check box is not selected on the Order Entry Features page.

Tolerance Amount

Define the acceptable amount of overage or shortage that is calculated during the cash drawer reconciliation process. If the amount that the cash drawer is over or under is within the defined Tolerance Amount, then the cashier can continue to complete the reconciliation process without management intervention.

Last Reconciled

View the timestamp of each cash drawer reconciliation process. This field is for informational purposes only.

Use the Bank Information page (CASH_DRAWER_PYM) to specify the bank information.

Define the bank account per payment method. This will account for the case in which cash is associated with one bank account, but credit cards are associated with another.

Note: This page is optional; use it only if you use different banks for different payment methods.

Field or Control

Definition

Payment Method

Select the payment method that you are defining: Cash, Check, Credit Card, Debit Card, or Procurement Card.

Note: Procurement cards are valid only when you are recording a receipt from a sales order.

Bank Code

Enter the code that you want referenced on payments sent to PeopleSoft Accounts Receivable after cash drawer reconciliation is completed. The value that you define here overrides the value defined in the Bank Account field on the main Cash Drawer page for the payment method.

Bank Account

Enter a code that represents the bank account number you want referenced on payments sent to PeopleSoft Accounts Receivables. PeopleSoft Accounts Receivable also uses this code when assigning the asset chart of accounts. The value that you define here overrides the value defined in the Bank Account field on the main Cash Drawer page for the payment method.

Add a new row for each payment method if the bank information for the payment method differs from the bank defined on the main cash drawer page.

Use the Cash Drawer by User page (CDR_USER) to establish the set of cash drawers that a user can use.

Field or Control

Definition

Bus Unit Type (business unit type)

Designate the type of business unit for the cash drawer. You can define cash drawers for PeopleSoft Order Management business units and PeopleSoft Accounts Receivable business units.

Cash Drawer ID

Select the cash drawer ID from the list of available cash drawers.

Maximum Refund Amount

Enter the amount of cash that the cashier is allowed to refund out of the cash drawer per transaction. Any refund over this amount must have a check issued from PeopleSoft Accounts Payable or have a supervisor override. If you do not define an amount for a given user, the system uses the maximum refund amount defined for the cash drawer.

Reconciliation Tolerance Amount

Define the acceptable amount of overage or shortage that is calculated during the cash drawer reconciliation process. If the amount that the cash drawer is over or under is within this defined tolerance amount, then the cashier can continue to complete the reconciliation process without management intervention. If you have not defined a tolerance amount for a given user, the system uses the tolerance amount defined for the cash drawer.

Access All Drawers

Enable this option if you want the user to have access to all cash drawers.

Use the Currency Denominations page (CURR_DENOM_TBL) to define the denominations for each currency.

Set up the denominations for each currency, bills, and coins. This information appears in an online worksheet during the cash drawer reconciliation process, where the cashier can enter cash totals by denomination.

You can print cash drawer receipts immediately and hand them to customers. You generate receipts using the Business Intelligence Publisher. You can customize the format of the receipt with logos and unique layouts. Cash drawer receipt printing uses the CDR style sheet report type.

Select a Cash Drawer ID and set up a printer and the default printer path before you print a Counter Sales Order or a Pick Plan Report.

Certain cash drawer functions may exist that must have security controls in place on who can access them. For example, you may need to control who can cancel receipts or who can reconcile a cash drawer when a discrepancy is there over the defined tolerance. These cash drawer features can have security rules defined for them by using Feature Security:

  • Canceling a receipt.

  • Updating the cash drawer ID.

  • Reconciling a cash drawer when the discrepancy is over tolerance.

  • Updating the beginning balance for a cash drawer reconciliation.

  • Updating reconciliation comments.